Safety and Liaison Officer

Safety and Liaison Officer

Location Aden

Who are we?

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.

All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

DRC has been operating in the Middle East (ME) region for over a decade, running a combination of emergency, livelihood, protection and advocacy programmes through Country Offices (COs) in Yemen, Syria, Iraq, Jordan, Lebanon and Turkey with a Regional Office (RO) in Amman.

DRC Yemen’s response

Throughout its nine field offices and a workforce of 450 staff, DRC upholds its main programmatic objectives to provide immediate and life sustaining assistance, to strengthen the protective environment, and to reduce displacement related risks and vulnerabilities by promoting self-reliance at household and community level.

Geographic scope: Country (Yemen)

This role has a country focus and ensures compliance to DRC procedures and guidelines within the country. The role contributes to the development of country strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to country operations while overseeing country activities.

Overall purpose of the role:

The Safety responsibility is to monitor the overall safety situation, track staff movement, ensure safety regulations are applied at all levels, and provide sound and timely advice to DRC/DDG staff and management in order to support the secure and efficient delivery of program activities in Yemen.). In addition, the government liaison functions ensure that requirements relating to DRC’s national registration are fully met.

Main Responsibilities:

• Assist with the implementation of regional safety policies, safety rules, and standard operating procedures (SOPs) related to the safe implementation of program activities.
• Assist in tracking of access and operations and in monitoring of staff field movements & deconfliction.
• Under the supervision of the SM ensure the proper process in the visa application process.
• Carry out tasks regarding information sharing between the relevant actors within assigned areas of operations.
• Collect, verify, analyze, and submit timely and regular reports to SM regarding issues that affect, or may affect DRC operations.
• Deliver required documentations which are required by DRC staff and visitors for concerned authorities in order to obtain visa.
• Assist the SM with required documentations in order to meet the requirements by MOPIC regarding registration of organization and sub-agreements.
• Assist SM in incident and emergencies by carrying out assigned tasks in order to maintain prompt action and support for staff.
•  Monitor the evolving situation in the area of DRC operations in the area of his/her responsibility (South) in coordination with other actors as per regional, country, and program guidelines;
•  Establish a network of contacts with relevant government offices, including MOPIC, Immigration and the IDP Exclusive Unit, and represent DRC at safety meetings, including active participation in safety-Liaison meetings in Aden as needed);
•  Provide operational safety briefings and orientation to all new and visiting staff in the area of his/her responsibility;
• Assist in training on safety procedures, security awareness, PAST, access and counter-surveillance; mission planning, and fire safety (as required) for field offices staff in the area of his/her responsibility;
•  Assist in the management of safety incidents and crisis, provide timely and accurate incident reports and analysis, including analysis of organizational lessons learned;
•  Monitoring and supervision (as required) of security guards, watchmen, and drivers where it relates to safety measures, local safety rules, and standard operating procedures;
•   Supervise the implementation of physical and asset protection protocols and regulations;
•   Ensure that appropriate access controls are in place for all DRC facilities;
•   Assist in regular Security Risk Assessments (SRAs), including regular review of Safety Level System (SLS) and Minimum Operating Safety Standards (MOSS) as per DRC policy;
•   Advise and assist the procurement and issue of safety equipment;
•   Track safety-related incidents and developments and provide trend/pattern analysis;
•  Conduct regular field site assessments and advise on mitigation measures;
• Carry out other activities as requested by the SM or Area Manager.
• Other duties assigned by the Area manager or his/her designate.

Reporting Arrangements

With regards to safety policy, DRC has a dual-line reporting structure. He/she will report to the  safety Manager, in the absence or deployment of the SM to the field, the safety assistant will report to the Area manager and to Country safety manager on technical aspect.

Weekly Deliverable:

• Confirm that all new staff and visitors have completed their Travel Clearance Requests (TCRs).
• Update the SM/Area Manager on the visas status
• Confirm that all visitors have Visitor IDs and that all expected visitors list submitted by each departments.
• Confirm that all panned staff movements are indicated on the Movement Boards (International departure /arrivals, leave dates, etc.) and that all field       movements are pre-approved, tracked (via regular phone check-ins), and followed up with a post-trip briefing.
• In the absence of SM, distribute advisories to all staff and senior management team members, including SMS alerts, phone alerts, and email alerts.
• Ensure that DRC drivers conduct daily vehicle checks prior to travel in consultation with logistics department.
• Perform daily rounds to check DRC compound for any problems (perimeter lights, walls, generator, spare fuel, trash, fire extinguishers, smoke detectors, etc.) report the same to the LSO.
• Check on guards (are they performing their duties, on time, log books filled, etc.) and confirm guard performance in field locations.
• Check that First Aid kits are fully equipped and accessible to all staff (in vehicles, staff house, offices).

In the absence of SM, Receive weekly update from all DRC field offices in south and complete Weekly Safety Situation Report email to the Area Manager and CSM.

Experience and technical competencies: MINIMUM QUALIFICATIONS:

-               The applicant should be a Yemeni National, either male or female, and based in Aden.

Successful applicants will be able to demonstrate:

•          Some competency in computing: Microsoft Word, Excel and Email software

•          A good understanding of refugee, migration and protection-related issues

•          Health Safety and Environment (HSE) training is a big advantage

•          A good understanding of local politics and history

•          Previous experience in safety and security or in liaison with authorities 

Education: (include certificates, licenses etc.)

A university degree in a discipline related to security management, international studies, military/police studies, public relations or journalism.

All DRC roles require the post-holder to master DRC’s core competencies:  

• Striving for excellence: Focusing on reaching results while ensuring efficient processes.  
• Collaborating: Involving relevant parties and encouraging feedback.  
• Taking the lead: Taking ownership and initiative while aiming for innovation.  
• Communicating: Listening and speaking effectively and honestly.  
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. 

Languages:

• English language (Basic)
• Arabic language (Fluent)

We offer

 Contract duration till end of 31.Dec 2022, with possible extension based on fund and performance.

 Workplace: Aden

Application process

All applicants must send a cover letter and an updated CV in English. Apply online on our link below.

Applications sent by email will not be considered.

Closing date for applications: Feburary 1 , 2021.

Further information

For questions regarding the vacancy please contact yem-recruitment@drc.ngo. If you are facing problems with the online application process, please contact job@drc.dk

For further information about the Danish Refugee Council, please consult our website drc.ngo