National Humanitarian Affairs Officer (NHAO)-Monitoring
Maiduguri
- Organization: UNDP - United Nations Development Programme
- Location: Maiduguri
- Grade: Junior level - NO-B, National Professional Officer - Locally recruited position
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Occupational Groups:
- Operations and Administrations
- Humanitarian Aid and Coordination
- Monitoring and Evaluation
- Closing Date: Closed
Background
- alleviate human suffering in disasters and emergencies
- advocate for the rights of people in need
- promote preparedness and prevention
- facilitate sustainable solutions.
Duties and Responsibilities
- Program Management
- Monitoring & Reporting
- Management of Partnerships
- Administration
- Attend cluster and other humanitarian coordination fora as required in order to support CHF awareness-raising on strategic issues and guidelines;
- Support the preparation and delivery of trainings and workshops related to the CHF’s goals and objectives, grant management and eligibility procedures, monitoring and reporting, development of proposal logframe and budgets etc.;
- Support the HFU Program Officer with the review and revision process of project proposals through consultation with cluster leads and other technical partners and advise NGOs on recommended revisions, assisting partners in revision drafting if required;
- Prepare paperwork related to Humanitarian Coordinator project approval and disbursement actions (Fund Transfer Requests, agreements, MoU, etc.);
- Support preparation of and execution of transfer agreements to be signed by NGO and HC, following up on requests to the HFU to arrange for fund transfers to partners;
- Communicate concerns about proposals, project documents, or implementing partners to the relevant HFU manager;
- Contribute ideas and innovative practices for funding support and strategies;
- Support the compilation of CHF Annual Reports and other progress or ad-hoc reports.
- Prepare and participate in conducting regular field visits to project sites to monitor implementation of CHF-funded projects, ensuring that implementation is in line with the project proposal and the grant agreement;
- Participate in the conduct of remote call monitoring campaigns for CHF funded projects as required;
- Prepare field monitoring reports and recommendations to partners following visits to partners, ensuring timely communication of concerns about status of projects to the relevant HFU manager;
- Ensures findings and results of monitoring visits are shared with appropriate stakeholders and partners in a timely manner;
- Follow up with partners to ensure timely submission of narrative and financial reports pertaining to CHF-funded projects;
- Track, collect and review narrative and financial reports from CHF partners to ensure accuracy and compliance with CHF guidelines and provides feedback to partner and HFU senior management as necessary;
- Keep performance management section updated in the Grants Management System;
- Provide support and information to the contracted entities in charge of monitoring of NGOs as necessary.
- Proactively map out potential partners and create linkages to the CHF, especially focusing on national NGOs;
- Conduct presentations and consultations with partners and potential applicants and other members of the humanitarian community in order to clarify and raise awareness for the CHF’s goals and objectives and eligibility procedures;
- Participate in the review of documents submitted under the Due Diligence process by organizations and in drafting reports on the partner’s capacity, following up with the partner on additional documents or information required and responding to queries as necessary;
- Provide support and information to the contracted entities in charge of the Capacity Assessment process of NGOs as necessary;
- Ensure the partners’ database and information records are kept up to date.
- Update and maintain data on the Grant Management System (GMS).
- Act as interpreter/translator in English, Hausa and Kanori, as required.
- Prepare documentation and reports for country-level coordination forums.
- Support the convening and preparation for CHF Advisory Board meetings.
- Provide logistical support to the Humanitarian Financing Unit.
- Support preparation of briefing packs and venue booking as required.
- Maintain correct, updated partner contact list at all times.
- Perform other duties as required.
- Senior HAOs and Fund Manager
- National and International HAOs
- National and International NGOs
- United Nations Agencies, Funds and Programs
- Provincial authorities
Competencies
Required Skills and Experience
- Master’s Degree preferably in Political or Social Science, Law, International Studies, Public Administration, or other relevant science is required.
- Up to 2 years of relevant progressively responsible experience in emergency humanitarian programming, crisis/emergency relief management or other related area, preferably with at least two years with a UN organization or an NGO.
- Very good drafting and report writing skills are required, as is experience with project budgeting and proposal writing.
- Professional fluency in oral and written English and Hausa and/or Kanori is required.
- Candidates will be tested on their linguistic ability.
Disclaimer
Important applicant information
All posts in the GS categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
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