Safety Manager

Danish Refugee Council (DRC) is an international non-governmental organization, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world.

DRC Ukraine is looking for a highly qualified Safety Manager based in Kyiv.

Overall purpose of the role:

The Safety Manager is responsible for ensuring the proper application of DRC’s Safety Risk Management System (SRMS), including Global Safety Policy, identifying known and foreseen risks and to determine and implement appropriate mitigation measures, mechanisms and procedures. In addition, ongoing context assessment and day-to-day safety and security management shall be done in close cooperation with Senior Management and Safety Focal Points, thereby enhancing the operational continuity and resilience of DRC Ukraine country program.

Responsibilities:

In accordance with DRC Safety policy, the Safety Manager will:

• Develop the existing DRC Safety Risk Management System (SRMS) to cover all DRC Ukraine program locations.
• Support in the recruitment of Safety Focal Points and provide capacity building, mentoring and training.
• Provide oversight and quality assurance of the DRC Safety Risk Management System (SRMS).
• Manage the Safety Level System (SLS) for field sites, based on individual Safety Risk Assessments (SRA), and ensure they strive to improve compliance with Minimum Operating Safety Standards (MOSS).

• Identify actual, perceived and foreseeable risks to maintain program continuity and enhance resilience through robust security and risk management.
• Lead the development and production of contextualized risk management policy, protocols and procedures in close collaboration with area offices and management.
• Facilitate program access and continuity through the provision of timely, quality and informed advice.
• Maintain relevant safety documentation, data, and records (staff presence lists, training register, incident tracking, maps, etc.)
• Produce weekly and quarterly security analysis/reports (including ad hoc daily updates, weekly summaries, and monthly trend analysis) where requested.
• Create and deliver high quality security trainings that reach a maximum number of national and international staff. Develop and facilitate workshops for security focal points, heads of departments, area managers and other key staff.
• Mentor, coach and provide technical supervision to safety focal points and other staff with safety management responsibilities.
• Ensure new staff receive a pre-arrival briefing prior to and a country briefing on arrival.
• Provide safety input to meetings and support the Country Director CD and Senior Management Team SMT in the decision-making process.
• Coordinate with the RO/HQ Crisis Management Team (CMT) when needed, and take part in the program Incident Management Teams (IMT)
• Support the development of the capacity of Incident Management Teams (IMTs) at Area levels.
• Work with Area Managers and the Head of Support Services to ensure that safety is adequately budgeted for in grants, and support proposal development and donor reporting requirements where applicable. Internal and external reporting on budgets and activities under the grants.
• Act as the focal point for the procurement of safety-related equipment, facilities and other resources.
• Develop, maintain, and participate in networks for (safety) information sharing.

Experience and technical competencies:

• Minimum 5 years as Security Manager/Advisor for an NGO in a high risk/conflict zone (or equivalent role).
• Proven experience in context/security analysis and advising humanitarian personnel.
• Experience in developing and updating SOP’s, contingency plans and other risk assessment and management documents and tools.
• Proven experience in incident/crisis management.
• Experience in conducting safety training for international and national staff, and experience of capacity building.
• Ability to provide conflict analysis (written).
• Proven ability to prioritize tasks and meet deadlines under pressure.
• Computer literate, able to use all common software packages.
• Be able to encourage, motivate and guide team members to approach safety and security issues with confidence especially during crises.
• Be flexible to travel at short notice to difficult and risky areas.
• Proven ability to work effectively with minimal supervision.

Education:

Master degree in relevant subject preferred but not required;

Languages: (indicate fluency level)

• Fluent English required;
• Knowledge or Ukrainian and/or Russian an added value;
   

Reporting to: Country Director

Technical line manager: Regional Safety Coordinator

Direct reports: Country Safety Coordinator
 

We offer:
Employment band: F – Manager
Length of Contract – 12 months
Start Date – January 1st, 2023
Duty Station: Kyiv, Non-family duty station
 

Application process
All applicants must upload a cover letter and an updated CV (no longer than four pages in English. Applications sent by email will not be considered.
Closing date for applications: 29.11.2022.

The screening process for this position is on rolling basis, so early submission of applications is encouraged. DRC remains a right to close the vacancy once a suitable candidate is identified.

For further information about the Danish Refugee Council, please consult our website drc.ngo.

The application is open for national and international staff. Salary and conditions will be in accordance with Danish Refugee Council's Terms of Employment for National Staff or for Expatriate Staff.

All DRC roles require the post-holder to master DRC’s core competencies:   
•    Striving for excellence: Focusing on reaching results while ensuring efficient processes.   
•    Collaborating: Involving relevant parties and encouraging feedback.   
•    Taking the lead: Taking ownership and initiative while aiming for innovation.   
•    Communicating: Listening and speaking effectively and honestly.   
•    Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.