Fleet Management Assistant

OBJECTIVES OF THE PROGRAMME

To ensure that effective WHO country presence is established to implement WHO countrycooperation strategies that are aligned with Member State's health and development agendas,and harmonized with the United Nations country teams.

DESCRIPTION OF DUTIES

The incumbent will perform the following duties:

1. Ensure that the system on transport management of WCO is in accordance with WHO standards and key performance indicators (KPIs).

2. Manage the implementation of daily transport schedule board and submitted transport request from all units.

3. Work in collaboration with security officer to assure compliance with mission security clearances.

4. Prepare a work-plan and budget to cover transportation needs

5. Monitor the movement of vehicles/drivers, assure consistent use of standard WHO fleet management tools such as trip logs, fuel logs, and assures compliance with DSS requirements for movement, i.e. telephone or radio notification of movement details and call signs of passengers, etc..

6. Assure the inventory of vehicles and that the Global Asset Management (GAM) database isup to date.

7. Liaise with external contractors for vehicle maintenance (in association with Administration Officer).

8. Participate in the recruitment of the transport team (drivers) in the WCO

9. Contribute to the Administration for custom clearance and registration of vehicles.

10. Initiate request to hire vehicle when there is no sufficient WHO vehicle numbers; Assign rental vehicle for the required activity.

11. Verify invoices and reports received from external contractors and validate as necessary with Operations Officer.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education supplemented by training in the field of security and/or fleet management and/or administration.
Desirable: Diploma in auto mechanics, transport management or any other related field from a recognized higher institution

Experience

Essential: At least 5 years of experience in fleet management
Desirable: Experience in UN or other international organization is an asset.

Skills

• Very good time management and organizational skills

• Technical expertise in fleet management.

• Professional driving standards.

• Knowledge of vehicle maintenance management.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Setting an example

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Local Language.

Other Considerations (e.g. Physical Workplace Condition, if other than normal office environment; IT Skills; etc.)

• Very Good knowledge of Microsoft applications.
• Knowledge of ERP/Oracle applications is an asset.
• Security responsibilities might require the availability outside regular working hours.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 23,641 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.