Finance Coordinator

Background:  

The DRC/DDG Somalia Programme is the largest programmes in East Africa region and has been providing relief and development services since 1997. DRC/DDG is among the INGOs with the largest presence in Somalia, with country-wide programmes implemented through six main sub offices in Somaliland, Puntland, Hiran Region, Gedo Region, Bay Region and Banadir Region. Using a human rights framework, the DRC Somalia operations focuses mainly on people who are affected by displacement, including refugees, internally displaced, and migrant. 

Danish Demining Group (DDG) is a specialized unit within DRC which implements mine action and armed violence reduction (AVR) programmes. DDG’s mandate is ‘to create a safe environment free from armed violence and the remnants of conflict’, and DDG does this via a programmatic focus on four key sectors: Security Systems Reform, Small Arms and Light Weapons (SALW) management, Mine Action and Conflict Management.

Overall Purpose of the role

Under the supervision of the Finance Manager, the Finance Coordinator will ensure that all financial functions in the DRC/DDG Somalia Country programme including accounting, payments and banking, payroll, budgeting, financial reporting and grant financial management and compliance are adhered effectively and in a timely manner. The Finance Coordinator ensures compliance with donor regulations as well as DRC/DDG’s internal policies and procedures and provides support to the program management teams as required

Responsibilities: 

Accounting / Finance 

•    Oversee and manage daily accounting and finance functions including the timely recording of transactions, cash management, banking, payroll, receivables, payables, and timely submission through DRC Dynamics to HQ.
•    Review unsettled transactions in DRC Dynamics on a monthly basis and advise area offices and country finance staff on the best way to manage the outstanding transactions. 
•    Maintain banking relations and plan/monitor country cash flow requirements to ensure the smooth implementation of DRC/DDG programs. 
•    With the support of Country finance staff monitor regularly the cash floats in area offices and ensure adequate cash is in hand to support the program requirements. 
•    Plan and maintain oversight of co-funding requirements and share overview with Finance Manager and HOSS on quarterly basis.
•    Ensure co-funding lines are set up in DRC Dynamics as required. Follow up with the area offices in spending of Co-funding lines. 
•    Coordinate with country Finance staff to organize & submit Finance supporting documents (Scanned and hard copies) in relevant archives (One drive/Share point etc.,) according to DRC/DDG Somalia/RO/HQ requirements.
•    Coordinate with Finance/HR staff to ensure timely payment of staff salaries.
•     Train Finance Staff on DRC Dynamics finance functionalities. 
•     Support the role out of DRC Dynamics functionalities, identify gaps in area offices and prepare training plan for area finance staff

 Reporting

•    Prepare donor financial reports for RO/HQ review and ensure timely submission to the donors, ensuring quality of the reports. 
•    Provide monthly management reports which will include expenditures by project, sub grantee or Partners’ reporting and other financial information, in a timely and accurate manner and any other report as requested by DRC/DDG Country Director, Operations Director, Finance Manager, Regional Office, HQ etc.,
•    Review and monitor partners’ financial reporting and compliance. Provide additional technical assistance to partners as necessary to maintain high standards of compliance.
•    Updating of API’s for Somalia on monthly/quarterly basis.
•     Provide inputs for Results Contracts.

   Budget, Financial management and Control

•    Support Finance Manager to ensure that financial related information is accurate and is well maintained. This includes an overall planning, budget and control of expenditures for shared operational costs, but also coordination of budgeting and expenditure related to programme implementation. 
•    Support Finance Manager to implement relevant financial control tools within the country programme. 
•    Support the Finance Manager to develop budgets for new project proposals and budget revision in collaboration with the AOM/AOC and Program Mangers.
•    Preparation and coding of new budgets and updating DRC Dynamics.
•    Support Finance Manager to update Master budgets in collaboration with the Area Managers
•    Support Finance Manager to implement grant budgeting and forecasting systems for all DRC/DDG projects with the assistance of Area Managers/Program Managers and relevant team members. 
 

Others
 

•    Support & supervises, audits (in-country, external), coordinate with area offices/RO/HQ to compile documents required by the auditors. If required coordinate with the auditors (based on request of the RO Compliant Specialist) on audit process. 
•    With support of Country Finance staff, assess needs and identify issues/gaps in Area Finance office/staff and prioritize timely practical actions to respond to particular financial issues. 
•    Develop technical skills of finance staff through on-job technical advice/trainings on Budgeting, Reporting and other finance duties 
•    With support of Country Finance Specialists, perform regular internal Financial Reviews (As per DRC/DDG Operations Handbook) and reviews as required to ensure compliance with DRC-DDG and donor requirements. Audits to be conducted on quarterly basis for all area/field offices and reports submitted to Finance Manager
•    Monitor systems for financial operations in both the main programme offices and in field offices in accordance with the DRC/DDG Operations handbook, Field Finance Manual and donor regulations, including systems for cash flow management, budgeting, consolidation of accounting information, internal controls, financial reporting & financial record-keeping.
•    Provide Technical support to Area Finance Team and Program staff as and when required.
•    Ensure Procurement policies/guidelines are followed in Finance routine work including payments documentation
•    Follow up on new procedures and guidelines designated in circulars from Country Director/Operations Director/Finance Manager/Regional Office and HQ.
•    Support Finance Manager to identify the gaps in Finance policies to Develop local office policies and procedures and provide training for all issues related to local financial matters.

Local Tax Management

•    Coordinate with Country/Area Finance, HR/Admin staff and/or with NGO Liaison bodies to obtain relevant local tax laws/requirements and ensure DRC/DDG is in compliance with same. This includes obtaining tax exemptions (i.e. Value Added Tax [VAT]) letters on yearly basis
•    Coordinate with HR department to ensure all taxes related to staff salaries are paid on timely manner to the relevant departments. This included taxes for Expatriate salaries, where applicable.
•     Coordinate with the Procurement and Logistics department to ensure the relevant taxes (if applicable) are indicated in all supplier documentation and paid to the relevant departments on timely manner.

Experience, Education and technical competencies: (include years of experience) 
Essential:

•    At least five year’s work experience in the field of finance/accounting/ in an NGO or the commercial sector 
•    NGO or UN experience is preferred 
•    University degree in Finance/Accounting/Commerce/Business Administration
•    Hands-on experience/skills in MS Excel (experience in working with formulas) 
•    Experience in preparation of Donor budget and reporting for Danida/SIDA/USAID/EU/UN donors 

Desirable

•    Ability to prepare basic training modules on accounting management and conduct trainings.

Languages:

•    Fluency in written and spoken Somali & English. Fluency in local spoken Language

ABOUT YOU

In this position, you are expected to demonstrate DRC’ five core competencies:
•    Striving for excellence: You focus on reaching results through the Regional team both to position DRC and ensure excellence in all deliverables
•    Collaborating: You lead regional initiatives and processes by involving relevant parties and encouraging feedback.
•    Taking the lead: You take ownership and initiative while aiming for innovation.
•    Communicating: You listen to other stakeholders and staff; and you communicate concisely and persuasively. 
•    Demonstrating integrity: You act in line with DRC’s vision and values
 

Conditions

Availability:    March 2022
 
Duty station:    Mogadishu
 
Reporting to:   Finance Manager

Duration:       1 year with possibility of extension based on performance and funding

Contract:       This position is graded as Band G-Non-Management for qualified national staff and the terms of employment will be in accordance with DRC terms for national staff.

The position is open to Nationals ONLY

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.
Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race, marital status or other protected characteristics.

Commitments

DRC adheres to the Core Humanitarian Standards. All staff are required to contribute to the achievement of these standards. 

DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework. 

For general information about Danish Refugee Council, please visit www.drc.ngo 

Application:
Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post. We only accept applications sent via our online-application form on www.drc.ngo under Vacancies.   

Please forward the application and CV, in English through the online application on www.drc.ngo  under Vacancies no later than 30 January 2022

If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport