Program Management & Resource Mobilization Specialist

OBJECTIVE OF THE OFFICE/DEPARTMENT

This requisition is for employment at the Pan American Health Organization (PAHO)/Regional Office of the World Health Organization (WHO)

The objective of the Health Emergencies Department (PHE) of the Pan American Health Organization (PAHO/WHO) is to increase health sector resilience to emergencies and disasters. PHE assists Member States to strengthen the health sector’s capacities in prevention, risk reduction, preparedness, surveillance, response, and early recovery for emergencies and disasters related to any hazards (natural, man-made, biological, chemical, radiological and others) and, when national capacities are overwhelmed, to lead and coordinate the international health response to contain disasters, including outbreaks, and to provide effective relief and recovery to affected populations. PHE is responsible for ensuring the implementation and updating of the PAHO/WHO Institutional Emergency and Disaster Response policy.

DESCRIPTION OF DUTIES

Under the general guidance of the Advisor, Program Management and Administration (PHE/MGA) and the direct supervision of the Specialist, Resource Mobilization (PHE), the incumbent is responsible for, but not necessarily limited to, the following assigned duties:

a) Engage in corporate efforts for strategic and operational planning, programming, budgeting and resource coordination and mobilization to enable the entity’s technical cooperation;

b) Participate actively in the Program Management and Partnership Specialist Network (PMN) led by PBE; and in the Resource Mobilization Network (RMN) led by ERP;

c) Support the Unit Chiefs, Project Managers, and Entity personnel in the design, negotiation and implementation of technical cooperation projects, including resource coordination, performance monitoring and assessment, and use of evaluation tools to support the sound management of regular and extra-budgetary funds; provide strategic support and inputs to develop new program initiatives to support the program of work;

d) Contribute to the development of regional donor profiles and solicitation strategies, and strengthening and maintaining relations with donors to raise funds, as well as identification and exploitation of new funding opportunities;

e) Assist with the monitoring of donor policies, trends and funding mechanisms for the Health Emergencies Department to facilitate the development and implementation of the resource mobilization strategy in support of PHE's work in health emergencies;

f) Provide strategic support to develop and strengthen partnerships to synchronized and harmonized development initiatives with governments, development partners, private sector and civil society organizations within the context of the RMN;

g) Ensure that projects managed by the Department are executed according to action plans and within established dates; ensure timely preparation and submission of financial and progress reports in accordance with donor agreements;

h) Support the programmatic impact and ensure a high level of quality, accuracy of methods used to verify progress and the results;

i) Review and analyze progress on technical matters, elaboration and implementation of inter-programmatic and inter-sectoral activities in the context of the PMPN and the RMN;

j) Maintain effective partnerships with all project stakeholders to exchange critical and technical information and resolve program/project implementation issues to ensure results are achieved as planned;

k) Facilitate the coordination among the PMIS Project Managers and support them in program management issues, specifically with issues related to the results-based management framework;

l) Support the process for negotiation and implementation of Letters of Agreement (LOAs) of the Unit;

m) Support the implementation of the Department’s Biennial Work Plan (BWP) and the Semester Work plans (PTS); ensure that the responsible project coordinators provide required planning data and information to adequately assess and report on implementation of projects’ expected results, products/services, milestones achievement, etc.;

n) Support MGA in leading the coordination of the performance monitoring and assessment of the Department’s BWP and the PTS, including the preparation of reports; advising on setting realistic targets and milestones and ensuring up-to-date information to monitor progress on BWP and PTS implementation;

o) Assist in the review and analysis of issues and trends relating to the Department’s technical matters in which he/she can add value;

p) Support the preparation of various written outputs, e.g., draft background papers, analysis, sections of reports and studies and other inputs to technical publications. Provide assistance to the preparation of technical documents for Governing Body meetings;

q) Assist in technical activities related to information and knowledge management (web sites and presentations) in support of the Project program of work;

r) Provide input to the Senior Advisor, technical staff and Management and Administration (MGA) team for preparation and periodic review of the Human Resources (HR) Plan;

s) Participate in the implementation of PAHO response activities during disaster and public health emergencies, as required

t) Perform other related duties, as assigned.

REQUIRED QUALIFICATIONS

Education:

Essential: A bachelor’s degree in a health or social science from a recognized university.

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO, only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. PAHO will also use the databases of the Council for Higher Education Accreditation http://www.chea.org/search/default.asp and College Navigator, found on the website of the National Centre for Educational Statistics, https://nces.ed.gov/collegenavigator to support the validation process.

Experience:

Essential: Five years of combined national and international experience in the fields of health planning, project management, monitoring and evaluation, disaster management, administration, or related field.

Desirable: Experience in disaster/emergency management /humanitarian response and working with UN organizations would be assets.

SKILLS:

PAHO Competencies:

Key Behavioral Competencies

- Overall attitude at work: Maintains integrity and takes a clear ethical approach and stance; demonstrates commitment to the Organization’s mandate and promotes the values of the Organization in daily work and behavior; is accountable for work carried out in line with own role and responsibilities; is respectful towards, and trusted by, colleagues and counterparts.

- Teamwork: Collaborate and cooperate with others. - Works collaboratively with team members and counterparts to achieve results; encourages cooperation and builds rapport; helps others when asked; accepts joint responsibility for the teams’ successes and shortcomings. Identifies conflicts in a timely manner and addresses them as necessary; understands issues from the perspective of others; does not interpret/ attribute conflicts to cultural, geographical or gender issues.

- Respecting and promoting individual and cultural differences: Relate well to diversity in others and capitalize on such diversity - Treats all people with dignity and respect. Relates well to people with different cultures, gender, orientations, backgrounds and/or positions; examines own behavior to avoid stereotypical responses; considers issues from the perspective of others and values their diversity.

- Communication: Express oneself clearly when speaking/Write effectively/Listen/Shares knowledge - Quality and quantity of communication targeted at audience. Listens attentively and does not interrupt other speakers. Adapts communication style and written content to ensure they are appropriately and accurately understood by the audience (e.g., power-point presentations, communication strategies, implementation plans). Shares information openly with colleagues and transfers knowledge, as needed.

- Knowing and managing yourself: Manages stress/Invite feedback/Continuously learn - Remains productive even in an environment where information or direction is not available, and when facing challenges; recovers quickly from setbacks, where necessary. Manages stress positively; remains positive and productive even under pressure; does not transfer stress to others. Seeks feedback to improve knowledge and performance; shows self- awareness when seeking and receiving feedback; uses feedback to improve own performance. Seeks informal and/or formal learning opportunities for personal and professional development; systematically learns new competencies and skills useful for job; takes advantage of learning opportunities to fill competencies and skill gaps.

- Producing Results: Deliver quality results/Take responsibility - Produces high-quality results and workable solutions that meet clients’ needs. Works independently to produce new results and sets own timelines effectively and efficiently. Shows awareness of own role and clarifies roles of team members in relation to project’s expected results. Makes proposals for improving processes as required and takes responsibility for own work and/or actions, as necessary. Demonstrates positive attitude in working on new projects and initiatives. Demonstrates accountability for own success, as well as for errors; learns from experience.

Technical Expertise:

- Practical knowledge of results-based management concepts and tools and their applications; especially related to outcome formulation and indicator development.

- Theoretical and practical knowledge of international technical cooperation, with emphasis in the negotiation and management of international cooperation programs and projects.

- Mature judgment, strong technical, analytical and conceptual skills; demonstrated ability to assess, analyze, synthesize and provide recommendation on key technical issue.

- Ability to integrate managerial and technical inputs into recommendations for decision-making process; ability to manage multiple issues and tasks in a complex organizational environment.

- Ability to create and advocate innovative approaches to facilitate and enhance project management capacity, as well as monitoring of these processes.

- Excellent organizational and analytic skills combined with strong professional oral and writing skills including the development of reports, oral presentations, and technical/persuasive documents for consideration at the highest levels of the Organization.

Languages:

Very good knowledge of Spanish or English with a working knowledge of the other language. Knowledge of French and/or Portuguese would be an asset.

IT Skills:

Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint, SharePoint and Outlook. Other IT skills and knowledge of other software programs such as Work Day, Visio, and Project will be an asset.

REMUNERATION

Monthly Salary: (Net of taxes)

US$4,067.08 (Salary non-negotiable)

Post Adjustment:

US$2,017.27 This amount is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.

ADDITIONAL INFORMATION

• This vacancy notice may be used to identify candidates for other similar short-term positions at the same level.
• Only candidates under serious consideration will be contacted.
• A written test may be used as a form of screening.
• Any appointment/extension of appointment is subject to PAHO Staff Regulations, Staff Rules and e-Manual.
• For information on PAHO please visit: http://www.paho.org
• PAHO/WHO is committed to workforce diversity.
• PAHO/WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• Applications from women and from nationals of non and underrepresented Member States are encouraged.
• All applicants are required to complete an on-line profile to be considered for this post.
• The post description is the official documentation for organization purposes.