Monitoring and Reporting Associate, Kenya

ORGANIZATIONAL CONTEXT

Monitoring and Evaluation (M&E) exercises conducted at IDLO follow the international OECD DAC standards. Within this context, IDLO strives to strengthen and coordinate its internal project monitoring system across all its activities. Project monitoring is an integral part of the project cycle and a pre-requisite for successful results-based management (RBM). By periodically assessing the extent of the overall project progress (at the input, output, and outcome level), it generates important information on the project advancement and allows for necessary adjustments. It also generates important data for a higher level of appraisals as, inter alia, mid-term reviews, and (impact) evaluations. 

THE POSITION

Under the direct supervision of the Country Manager with a dotted line to the Planning and Monitoring Officer at IDLO HQ, the Monitoring and Reporting Associate will work in close collaboration with relevant staff of the Country Office and with the Program Coordinator in HQ. The Monitoring and Reporting Associate will collect and analyze data, which will enable results-based reporting, internal learning and will facilitate both mid-term assessments/final evaluations as well as the development of complementary interventions. 

Primary Functions:

1) Monitoring and Evaluation

• Support Field Program Managers with the analysis of baseline data and the development of narratives, SMART indicators, and targets. 
• Support the development and implementation of the project/program MEL plans, analyzing the information captured through the monitoring framework, the indicator tracking table, the work plan tracking table, the risk register, and the other data collection tools. Facilitate the identification of information/data to be included in the donor program reports. 
• Aggregate analyze and upload training data in the Training Information Management System (TIMS).
• Support evaluation teams, sharing relevant documentation and facilitating in-country visits.  

2) Reporting

• Analyze TIMS data and summarize information to be included in donor program reports.
• Support Field Program Managers and Program Associate to develop Real-Time Monitoring reports, aggregating and analyzing data included in the technical reports submitted by IDLO’s Consultants. 
• Facilitate final review of donor program reports, ensuring that data captured through the M&E Framework is included. 
• Support Field Program Managers to develop success stories and other knowledge management products. 

IDEAL CANDIDATE PROFILE

Education and Experience

• Undergraduate degree in Social Sciences, International Relations, Economics, Business Administration, Statistics, or other related studies required
• At least 3 years of experience in monitoring and evaluation with an emphasis on project monitoring in an international organization. Experience in the justice and security sector is an asset.

Languages

• Fluency in English is required.

Specific knowledge, skills, and competencies

• Demonstrated knowledge of M&E frameworks, data analysis, synthesis, and report writing.
• Excellent knowledge of M&E standards (in particular the OECD DAC framework).
• Excellent understanding of key performance indicators and tracking of indicators.
• Demonstrated capacity to use project M&E tools (including monitoring framework, work plan, and budget, risk register);
• Computer skills, demonstrating competency in managing complex data-sets.
• Proficiency in writing results-oriented progress reporting.
• Availability to travel both in-country and abroad. 
• Ability to respond timely to queries and provide feedback. 
• Ability to work under pressure with tight deadlines, flexibility, and entrepreneurial spirit.
• Self-motivated and dynamic, willing, and able to take initiative to assist the organization to achieve its objectives.

TERMS AND CONDITIONS

For this locally recruited position, IDLO shall offer the selected candidate an Affiliate contract of 12 months, with the possibility of extension subject to performance and availability of funding. 

In addition, IDLO shall offer the candidate an annual basic salary of Kshs.1,920,000 a leave and benefits package, including medical, in accordance with IDLO Employee Regulations and Rules.

This local position is open to candidates who are nationals of the duty station, or with permanent resident status or other legal authorization permitting to work in the duty station. An employee subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international employees.  

Applications will be screened on regular basis; a qualified applicant might be recruited before the deadline. In the interest of making the most effective use of resources, only the short-listed candidates will be contacted during the selection process.

DISCLAIMER 

The above statements are intended to describe the general nature and level of the work being performed by the Contractor assigned to this work. This may not be an exhaustive list of all duties and responsibilities. 

The Director-General of IDLO reserves the right to amend and change responsibilities or even to cancel the recruitment to meet business and organizational needs as necessary.