Senior Partnerships Officer - Beirut

Based in Beirut with occasional travel to the Field Offices in Zahle, Qobayat, Tripoli, the Senior Partnership Officer (SPO) will work in the partnership unit which feeds into the Lebanon Country Program strategic objective of working with partners. The purpose of the Partnership Unit will be to oversee the management, coordination and key risk control elements of IRC's sub-awards portfolio, to ensure a high level of risk management and compliance in strong, high quality partnerships that deliver timely and effective assistance. The Partnership Unit will oversee all steps in the sub-award management lifecycle and is a key contributor to overall project cycle management.

The SPO will play a key role in the supporting partners in the development of their projects and ensuring clear and efficient communication between the different people working on the partnership.

The role will be reporting to the Partnerships Manager.

Summary of Responsibilities:

Partnership Agreement Management:

•  Facilitate and coordinate different aspects of sub-award life cycle management, specifically partner identification, vetting, project and agreement/amendment development, monitoring through to close-out coordinating with different IRC departments.
• Coordinate the pre-award due diligence process with respect to all new sub-awards, including through appropriate vetting, analysis of risks associated with the award, and the identification and implementation of appropriate measures to manage those risks, working with other departments as appropriate.
• Maintain and coordinate partner program, finance and compliance monitoring schedules and coordinate support for partners to address any concerns or issues that may arise.
• Ensure that monitoring plans, visits and tools are in place for donor compliance and progress against objectives, and that key monitoring information and reflection session and learning are documented.
• Participate in regular partner monitoring visits to engage and support partners in their daily activities implementation, ensuring adherence to donor and IRC regulations
•  Liaise with finance to achieve timely funds transfers and proper financial follow up and support for partners;
• Incorporates inputs after internal review of the partner’s proposal and agreement to ensure compliance under the guidance of the Partnership Manager.
• Draft and follow up on partners agreement with coordination with all internal relevant units and compliance unit in HQ , including completing the OTIS flow

Strategy and Program Approach

•  Lead with the partnerships manager the stakeholder analysis process in coordination with the programs
• Support the partnerships coordinator and manager in finalizing the partnerships’ strategies of all programs with concrete operational plans

Partner Support and Capacity Sharing

•  Collaborate with other IRC departments (Supply Chain, Finance, HR and Programs to support the partner) and identify opportunities for IRC to support partner capacity strengthening efforts.
• Support IRC’s role in the delivery of capacity strengthening plans for partners in close coordination with the partnerships manager
• Support the partners in the development of the narrative proposals and budget

Promote Effective Partnerships

•  Implement best practices and clear roles and responsibilities for:

• Systematic partner feedback on IRC's management of the partnership relationship, as well as appropriate action in response to the feedback;
• Partner engagement in program development
• Partner identification efforts
• Promoting a culture of partnerships adhering to the principles of equality, transparency, responsibility, result oriented and complementarity

Documentation and Reporting:

• Ensure that comprehensive electronic and physical files for partnerships are maintained.
• Oversee and work with other partnership staff to review monthly internal reports, and support the drafting and compilation of partner reports into overall donor reports.

Representation and special tasks:

• At the request of the Partnership Manager, represent IRC Lebanon at relevant coordination meetings and feedback important information from those meetings relevant to IRC staff.
• At the request of Partnership Manager, take responsibility for miscellaneous projects not falling under responsibilities underlined in this job description.

Key Working Relationships:

Position Reports to: Partnership Manager

Position directly supervises:N/A

Indirect Reporting: Partnerships Coordinator
Other Internal and/or external contacts:

Internal: IRC Lebanon Finance Department, IRC technical leads, IRC Lebanon HR Lead, HQ and Regional grants/compliance teams, Program Coordinators, SRR regional partnership team

External:In-country donor counterparts, partner organizations, especially among UN agencies