Electoral Reporting Budget and Administration

Eligibility criteria

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Description of task

1.Reportting:
Within the terms of the organization’s delegated authority, and under the direct supervision of the UN Volunteer (Reporting Officer) will undertake the following tasks:

Assister aux réunions internes et externes en tant que de besoin ;
Aider à l’organisation des réunions en préparant la documentation à cet effet et préparer des notes et compte-rendu de réunions avec un accent sur les points nécessitant un suivi et assister l’équipe de Reporting et la hiérarchie de la Division dans leur mise en œuvre ;
Assister le Chef des opérations et la coordination terrain dans le reporting interne à la Division électorale ;
Préparer et/ou contribuer à la préparation des rapports analytiques quotidiens, hebdomadaires, annuels et périodiques de la division électorale ainsi que sa contribution aux rapports mandatés par le Conseil de Sécurité ou tout autre organe des Nations Unies, selon le plan de travail et en collaboration avec toutes les composantes de l’unité électorale ;Assister l’ANE dans l’élaboration des rapports, en cas de besoin ;
Exécuter toutes autres activités de même nature sur demande des supérieurs hiérarchiques de la Division ;
Contribuer à l’évaluation permanente des activités de la Division ;
Perform any other duties as and when assigned by the supervisor.

2.Budget:

Maintain an accurate staffing table and contacts list for all personnel employed within the section. • Keep a contact list for key mission staff/offices, governmental offices, local and international companies and UN Agencies.
T. +49 (0) 228-815 2000 F. +49 (0) 228-815 2001
A. Platz der Vereinten Nationen 1, 53113 Bonn, Germany W. www.unv.org
The United Nations Volunteers (UNV) programme is administered by the United Nations Development Programme (UNDP).
Prepare all correspondence (including administrative documents) of the Section and ensure distribution. • Coordinate and monitor all administrative issues and requirement of Transport Section (e.g. Stationeries, Office Equipment). • Process all incoming and outgoing correspondences (memo, fax, reports) and ensure the distribution to other offices/units according to importance and urgency. • Take notes and prepare minutes of meetings. • Arrange and maintain the CTO calendar. • Maintain the filing system (electronic & hard copy) of the office, reference materials and be responsible of the archive system. •

3.Administration
Identifies and resolves diverse issues/problems as they arise, and determines appropriate actions.
Coordinates extensively with service units and liaises frequently with internal team members both at Headquarters and in the field.
Performs other related administrative duties, as required (e.g., operational travel programme, monitoring accounts and payment to vendors and individual contractors for services, physical space planning and the identification of office technology needs and maintenance of equipment, software and systems, organize and coordinate seminars, conferences and translations).
Furthermore, UN Volunteers are expected to:

Furthermore, UN Volunteers are required to:

Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day);
Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities;
Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.
Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible

Qualifications/Requirements Required degree level: Bachelor degree or equivalent Education - Additional Comments:

University diploma/degree is required (minimum) in the field of Business Administration, Supply and Logistics; other training in the mentioned fields is an asset;

Required experience: 24 Months Experience remark:

• knowledge electoral affairs and several years of progressively responsible experience, including at least two (2) years in the field of logistics or administrative functions related to those fields;

• Proven ability to effectively coordinate tasks and previous experience in working with an international institution will be considered a strong asset will be an added advantage;

• Ability to produce high quality work under pressure and cope with deadlines;

Language skills:

• English(Mandatory), Level - Fluent
• French(Mandatory), Level - Fluent

Area of expertise: Other rule of law or governance related experience Area of expertise details:

Good mastery of computers & related software

Driving license: Yes Competencies values:

Accountability, Integrity, Planning and Organizing, Professionalism

Application procedure:

* Not yet registered in the UNV Talent Pool?

Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

Application deadline: 13-03-2020