Administration Officer

WHO ARE WE?

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home. The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced. All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

ABOUT THE JOB

The Admin Officer is responsible for administration activities including travel management

Responsibilities:

• Book flight tickets for DRC staff as per defined guidelines and approved MRF
• Arrange for flight tickets, hotel reservations and logistical support for DRC Staff and stakeholders inside and outside through contracted travel agents Afghanistan based on the approved MRF / Request & approval from the Head of the Department.
• Look after Office and Guest House management
• Assist in processing visa applications, through MoFA and MoLD and concerned Afghan Embassy/Consulate in Foreign Countries
• Assist in processing and obtaining a work permit for National and Expat Staff
• Update the tracking sheet for the visa expiry of Expat Staff and ensure the renewal of the visas as and when required
• Support staff on Insurance services and guidelines, as well as attending their queries
• Assist / Coordinate with Team Leader Administration in other matters related to Administration
• Liaison with different government bodies with regards to the project's registration, licenses, work permits and other authorizations/registrations in consultation with TL Admin required from time to time.
• Maintain the proper filing / record system for all the correspondence documents (Hard & Soft)
• Cooperate / assist with other Admin Staff on regular basis
• Provide training to other Admin Staff on travel Management and liaison with external authorities.

Any other task as assigned by the Line Manager

ABOUT YOU

To be successful in this role you must have:

Experience and technical competencies: 

• At least 2 years’ experience within humanitarian in Administration
• Bachelor’s Degree (preferably in Business Administration, Economics or any other relevant field)

Languages:

• English (Written and Spoken) – Fluent
• Dari / Pasto (Written and Spoken) – Fluent

We Offer:

• DRC will offer the successful applicant a contract till the end of 2019.
• Salary and conditions will be in accordance with DRC salary scale

Application process:

Interested? Then apply for this position, all applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language as this vacancy note. CV only applications will not be considered.

Applications close 18 November 2019. However, please note due to the urgency of this position, the shortlisting process will be ongoing. Should we find qualified candidates prior to the expiry of this advert, interviews will be held immediately.