Operations Officer
Juba
- Organization: FAO - Food and Agriculture Organization of the United Nations
- Location: Juba
- Grade: Mid level - P-3, International Professional - Internationally recruited position
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Occupational Groups:
- Operations and Administrations
- Fixed-term%5C: one year with possibility of extension
- Closing Date: Closed
1A021A02
IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
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The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments
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• FAO is committed to achieving workforce diversity in terms of gender and nationality
• People with disabilities are protected from any type of discrimination during any stage of employment, including the recruitment phase
• All applications will be treated with the strictest confidentiality
• The incumbent may be re-assigned to different activities and/or duty stations depending on the evolving needs of the Organization
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Organizational Setting
The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.
The FAO Representation in South Sudan is organized around three main units\: programme, operations and administration. The current portfolio of projects in South Sudan includes activities related to agriculture, livestock, fisheries, natural resource management, and is implemented with humanitarian, transitional and development funding. The incumbent will contribute to the country's programme and portfolio as foreseen in the project he/she will coordinate.
The Operations Officer reports to the Deputy FAO Representative under the overall guidance of the FAO Representative for South Sudan and in close collaboration with the programme/operations/administrative units, in consultation with the relevant technical units at FAO headquarters, the Regional Officer for Africa (RAF) and the Subregional Office for Eastern Africa (SFE), and the Lead Technical Officer.
Lead and coordinate the operational support function of the field programme including emergency, rehabilitation and development projects, both national and regional/global projects
The provision of operations support services.
• Acts as focal point for all project operational matters, organizes and handles day-to-day operational activities of the field programme (including emergency, rehabilitation and development projects, both national and regional/global projects) and takes action, in consultation with the supervisors, on any issues which arise during the execution period;
• Prepares project task force meetings and provides secretariat support\:
• Ensures the timely provision of project inputs (personnel, technical support services, subcontracts, training, equipment and supplies) directly by the Organization or, when appropriate, through contractors, and in liaison with other support units;
• Participates in the preparation of project work plans, monitors progress and, where necessary, identifies corrective measures to overcome operational constraints;
• Reviews and monitors project budget and prepares requests and revisions as required; closely monitors budget expenditures and resources; reviews project transaction listings with a view to identifying errors in accounting against budget lines;
• Prepares and submits the Project Implementation Reports and any other reports required by the Organization;
• Ensures the completeness and quality of data and documentation in the FAO corporate systems (e.g. GRMS, FPMIS) for all assigned operational field projects/activities;
• Prepares analytical reports on project performances, as required;
• Coordinates action concerning the completion of field projects and arranges for timely and adequate reporting, including identification of project follow-up requirements;
• Contributes to the formulation of project proposals according to FAO's procedures and prepares project documents for technical clearance and final approval under different funding arrangements;
• Performs other duties as required.
• Liaises with FAO departments and Decentralized Offices, as necessary, on issues related to development and implementation of emergency, rehabilitation and development projects;
• Liaises with the agencies of the UN system, recipient government officials, NGOs and other partners as well as stakeholders, as required;
• Supports project governing bodies and other fora related to FAO's programmes;
• Develops, adapts and implements relevant planning and monitoring tools relating to budgeting, field activities, procurement and inventory, staffing and monthly/progress reporting;
• Supports and guides the operation-related work of professional personnel and general service staff at the FAO Representation in South Sudan and field offices;
• Monitors Letters of Agreement (LoA) and provides operational support, advice and guidance to NGOs and Geoscience and Remote Sensing Society (GRSS) service providers.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
• Advanced degree in public or business administration, finance, accounting, economics, social sciences or other fields related to FAO’s mandate;
• Five years of relevant experience in project management/operations and support;
• Working knowledge of English, French or Spanish and limited knowledge of one of the other two or Arabic, Chinese, Russian.
• Results Focus
• Team Work
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
• Work experience in more than one location or area of work, particularly in field positions is desirable;
• Extent and relevance of experience in programme/project formulation, analysis, planning, implementation and monitoring;
• Extent and relevance of experience in supporting, advising and guiding the implementation of complex multistakeholder projects;
• Extent and relevance of experience in supporting implementation of European Union funded projects is considered a strong asset;
• Understanding of FAO policies and programmes is considered a strong asset;
• Demonstrated ability to develop plans for the implementation and coordination of project operations in developing countries, in partnership with UN agencies and other concerned actors;
• Familiarity with UN administrative, operational and financial procedures is an asset;
• Knowledge of the issues in South Sudan and the four countries sharing a common border with South Sudan is desirable;
• Working knowledge of English is considered a strong asset.
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