Programme Assistant (Partnership Assistant)

Danish Refugee Council (DRC) is a leading protection agency with a mandate to protect, advocate and promote durable solutions for displacement affected populations.

DRC has been operating in Ukraine since 2014, currently DRC employs over 800 staff in Ukraine and will continue significant scale-up in 2024 to implement emergency response in the Protection, Livelihoods, Shelter/NFIs and Humanitarian Disarmament and Peacebuilding (humanitarian mine action) sectors, using direct interventions, support to duty bearers and civil society organizations (CSOs), and partnerships with CSOs. DRC will continue and adapt its durable solutions portfolio to the evolving context.

About the job

DRC’s Partnership Assistant, under the guidance of the Partnership Team Leader, provides essential administrative and logistical support to the DRC South Partnership team. The Assistant's role is pivotal in facilitating the smooth operation of the unit by assisting in the implementation of operational tools and processes and contributing to the practical aspects of executing DRC Ukraine’s partnership strategy. This includes organizing data, managing documentation, supporting field missions, and aiding in the coordination of partnership activities to ensure effective collaboration and achievement of partnership goals. 

Your main duties and responsibilities will be:

Partnerships Management

• Provide administrative support in documenting partnership standards and procedures.
• Assist in preparing operational tools and training materials for partners.
• Help in administrative tasks related to supervising DRC partners.
• Assists in organizing capacity-building sessions and collects data for performance evaluations.
• Assists in the logistical aspects of organizing field missions, including travel arrangements and scheduling.
• Support communication with partners, including drafting meeting minutes.
• Maintain and update a comprehensive partner database, including contact details, partnership history, and relevant notes.
• Assists in organizing data, maintaining records, and preparing reports or presentations.

Project Implementation

• Support in monitoring project implementation and compliance with standards.
• Provide administrative assistance to project staff and partner organizations.
• Maintain well-organized project files and documents, ensuring efficient access and retrieval.
• Participate in the monitoring visits

Accountability and reporting

• Aid in managing tracking tools and preparing reports, including gathering data and data entry.
• Perform basic quality checks on data and reports to ensure accuracy and reliability before submission.
• Supports the execution of accountability measures and documenting the impact of activities within the partnership program, such as gathering necessary documentation and feedback.

Coordination

• Provide logistical support in coordination with DRC partners and internal units.
• Assist in organizing meetings and activities with external stakeholders.

About you

To be successful in the role of Partnership Assistant, we expect you to have at least 1 year of relevant experience in NGO projects. Also we expect the following:

• Bachelor's degree in social sciences, finance, international development, administration or any other relevant field.
• Experience in project implementation tasks, with an understanding of basic project management principles.
• Strong skills in using Microsoft Office applications (particularly Word, Excel and PowerPoint) and Microsoft's online tools (particularly Outlook, Microsoft Teams and SharePoint)
• Skills in assisting with the preparation of reports, proposals, and other written materials
• Skills in supporting monitoring and evaluation activities, including data collection and basic analysis
• Effective team-player and problem solver
• Efficient time and priority management with attention to deadlines
• Calm and diplomatic in nature.
• An intermediate level of English or a higher level is required.
• Fluency in Ukrainian language.

In this position, you are expected to demonstrate DRC’ five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer:

Contract length: open ended contract after 3 month probation period. 
Level: I – Non-Management
Designation of Duty Station: Mykolaiv - Full time based 

Start date: As soon as possible.
Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for national staff.

Application process:

All applicants must upload a cover letter and an updated CV (no longer than four pages in English).

Applications are open until 9th December 2024  

Applications sent by email will not be considered.

We reserve the right to conduct further interviews before the deadline for submission of applications.