Resources Management Officer

Position Title : Resources Management Officer
Duty Station : Caracas, Venezuela, Bolivarian Republic of
Classification : Professional Staff, Grade P3
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 21 November 2024

Under the direct supervision of the Chief of Mission (COM) and in close coordination with the Senior Regional Resources Management Officer (SRRMO) in the Regional Office (RO), the Department of Financial and Administrative Management (DFM) at Headquarters (HQ) and the Administrative Centres in Manila (MAC) and Panama (PAC), the Resources Management Officer will be responsible and accountable for supervising and managing the budgetary, financial, Human Resources and other administrative functions of Venezuela Country Office and / or Sub-Office(s) and providing support in these areas to staff.

Core Functions / Responsibilities:

1. Monitor and oversee the financial management for all activities in the Country Office (CO) including the oversight of financial expenditure and accountability. In coordination with the CoM and the SRRMO undertake financial analysis of all CO activities.
2. Supervise the management of the treasury by forecasting cash flows according to CO and Sub-Office activities. Monitor and control funds disbursed; validate that funding is received and disbursed in accordance with donor agreements.
3. Prepare programme and budget reports in accordance with IOM regulations and established procedures. Review monthly accounts of the Country Office.
4. Prepare relevant financial analysis of projects, oversee the budget control process and analyse variances between budget and actual expenditures. Take proactive action to prevent projects from going into deficit.
5. Assist the CoM and Project Managers in the preparation of budgets for new projects andprogrammes.
6. Provide technical support to project managers throughout the cycle to ensure compliance with the general instructions of IOM and relevant permanent instructions for the whole CO, namely in the areas of general administration, finance, and human resources.
7. Maintain and further strengthen appropriate internal controls to safeguard the Organization’s assets, cash and prevent fraud.
8. Inspect payroll versus budgets, validate that salaries are correctly allocated to projects consistent with IOM’s projectization criteria.
9. Review existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness.
10. Manage the Human Resources function and make recommendations on recruitment and personnel administration of staff in the Country Office. Correctly apply Human Resources (HR) policies, rules and regulations and make recommendations for resolving difficult or sensitive cases in consultation with the CoM and SRRMO.
11. Oversee the Supply Chain services, including contracts with suppliers of goods and services
    and related administrative authorities; oversee the management of the fleet of vehicles and the
    maintenance of the premises as well as the functioning of all support services at the Country
    Office.
12. Liaise and coordinate with The Office of Legal Affairs (LEG) and Global Procurement Supply Unit (GPSU) as needed for the review and approval of agreements and Purchase Orders (POs) (lease, construction, service and agreements with implementing partners (IPs)) before signature and make sure IOM procedures are followed in the selection of partners and service providers.
13. Supervise ICT staff to ensure compliance with relevant IOM standards, processes rules and regulations.
14. Supervise and train local staff on IOM's administrative/financial policies and procedures.
15. Participate in UN meetings such as the UN Operations Management Team (OMT) or ONE UN working groups when required.
16. Serve as Officer-in-Charge (OiC) of the Country Office in the absence of the CoM.
17. Perform such other duties as may be assigned.

Required Qualifications and Experience:
Education

• Master’s degree in Finance, Accounting, Business Administration, Management or a related field from an accredited academic institution with five years of relevant professional experience; or,
• University degree in the above fields with seven years of relevant professional experience.
• Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage.

Experience

• Experience in Financial and Human Resources Management at the international level;
• Field experience, including coordination and cooperation with international institutions and coordination bodies;
• Experience in supervising the development and implementation of administrative control procedures, coordinating external auditing exercises; and, · Experience using corporate IT systems and software.

Skills

• Knowledge of IOM/UN finance, Supply Chain and HR procedures and rules;
• Advanced knowledge of Microsoft Office, especially Excel;
• Knowledge of International Public Sector Accounting Standards (IPSAS); and,
• Knowledge of SAP is highly desirable.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English and Spanish is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, and Russian) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments