Project Support for KTLN (Kerjasama Teknik Luar Negeri)

Jakarta

Organization: UNDP - United Nations Development Programme
Location: Jakarta
Grade: Administrative support - NPSA-4, National Personnel Services Agreement
Occupational Groups:
- Project and Programme Management
Closing Date: 2024-11-26

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP.

In support of facilitating seamless coordination with the Ministry of State Secretariat, UNDP is seeking to second a qualified individual to the Bureau of Foreign Technical Cooperation/Biro Kerja Sama Tehnik Luar Negeri (KTLN). The incumbent will play a crucial role in expediting coordination and administration processes, to enhance efficiency and effectiveness in project management and coordination activities, ensuring timely and successful implementation of initiatives.

Duties and Responsibilities

a.    Support the project team to ensure effective coordination, focusing on the following activities:
•    Facilitate UN/UNDP request for Government Administrative/Clearance/Surat Penugasan
•    Facilitate UN/UNDP request for Setneg’s recommendation letter/Nota DInas for further arrangement of visa and stay permit
•    Facilitate UN/UNDP request for Setneg’s recommendation letter/Nota DInas for further
arrangement of VAT exemption or restitution
•    Facilitate UN/UNDP request for import duty exemption/PP19 and import restriction and prohibition exemption (larangan dan pembatasan /LARTAS)
•    Facilitate UN/UNDP request for Setneg’s recommendation letter/Nota DInas for vehicle

registration
•    Facilitate the administrative and coordination with relevant Government units on UN/UNDP request for non- and diplomatic goods importation.
•    Support coordination in connection with transfer of equipment, and clearance to the government.

b.    Supports knowledge building and knowledge sharing focusing on achievement of the following results:
•    Participation in the trainings for the UNDP/UN staff in connection with government coordination and clearance matters. .
•    Contributions to knowledge networks and communities of practice.

c. The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that

Human rights and gender equality is prioritized as an ethical principle within all actions.
Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP.”
Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production.
Differentiated needs of women and men are considered.
Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created.
Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement

Under supervision of the UNDP National Technical Specialist for Health Governance Initiative (HEART) the Project Support will be working closely with the KTLN and HEART Project at UNDP. He/She shall be responsible for effective coordination and transparent governance and management arrangements as follows: directorates at KTLN and various UN agencies to do coordination to complete the assignment.

Competencies

Core Competencies
Achieve Results:
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Thematic Area	Name	Definition
Business management	Digital Awareness and Literacy	Ability to monitor new and emerging technologies, as well as understand their usage, potential, limitations, impact, and added value. Ability to rapidly and readily adopt and use new technologies in professional activities, and to empower others to use them as needed. Knowledge of the usage of digital technologies and emerging trends.
Business management	Working with Evidence and Data	Ability to inspect, cleanse, transform and modeldata with the goal of discovering useful information, informing conclusions and supporting decision-making
Business Manageme nt	Communication	Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate Channels
2030 Agenda: People	Gender	Gender and Crisis
Administratio n and operations	Documents and records management	Overall document (hard or electronic) management; registry and retention policy including storing and archiving
Business Manageme nt	Customer Satisfaction/Client Management	Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concerns.

Required Skills and Experience

Min. Academic Education

Secondary education is required.

University degree (Bachelor’s Degree) in Social Sciences, Political Sciences, Public Policy, Communications, Business and Administration, or area related to International Development, or relevant fields will be given due consideration, but is not a requirement.

Min. years of relevant Work experience

Minimum 4 years (with Secondary education) or 1 year (with Bachelor´s degree) of relevant experience in project activities and implementation.

Minimum Qualifications of the Successful NPSA

Required skills	Good inter-personal and communications skills Ability to work in a team Ability in providing monitoring, evaluation and reporting Familiar with Quantum System and IATI Dashboard
Desired skills in addition to the competencies covered in the Competencies section	Experience working with government administration would be asset Experience dealing with travel/visa/diplomatic issue and administration would be desirable Experience working with international organization would be highly desirable Demonstrated experience withUN/UNDP programme in Indonesia is an advantage. Knowledge of and experience in supporting administration of UNDP projects will be highly desirable.
Required Language(s) (at working level)	Fluency in English and BahasaIndonesia is required.
Professional Certificates	N/A

Disclaimer

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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