Communications and Reporting Officer

UNDP Philippines is supporting the government’s effort to implement the decommissioning and normalization aspects of the Bangsamoro peace process. It has designed the programme “Assistance for Security, Peace, Integration and Recovery for Advancing Human Security in the Bangsamoro Autonomous Region in Muslim Mindanao” (ASPIRE for BARMM) to help address the challenge of collecting unregistered personal firearms in the hands of non-state actors and private armed groups within the conflict-affected communities in BARMM. Due to the significant adverse ratio between decommissioned combatants and firearms “put beyond use,” this challenge has become a point of contention between the parties (i.e. Government of the Philippines and the MILF) to the peace process. The programme outcome aims at integrating comprehensive human security policy initiatives, raising from the ones that capture the former combatants’ socio-economic needs to those that promote climate action and disaster risk reduction, which contributes to advancing the local implementation of SDGs among all the people in Mindanao.

As such, UNDP is seeking to hire a Communications and Reporting Officer who will support the Peace and Stabilization Programme Team (PSPT), specifically the ASPIRE Project in BARMM. The Communications and Reporting Officer is tasked to assist the Project Specialist in all the Communications requirements of the project, including providing and consolidating reports relative to the implementation of project activities while ensuring high quality, accuracy, and consistency of work. He/She will also lead in the roll-out of the ASPIRE Communications Plan, which mainly covers implementing IEC campaigns in the identified pilot communities in the BARMM. The Communications and Reporting Officer is expected to report daily to the Project Specialist of ASPIRE. The position holder also demonstrates a client-oriented approach, tact,

and ability to work with people of different national and cultural backgrounds. Moreover, the Communications and Reporting Officer works in close collaboration with other project colleagues of the Peace Programme Team, as well as with other UN Agencies, government officials, technical advisors and experts, multilateral and bi-lateral donors and civil society to successfully implement the activities.
 

The Communications and Reporting Officer will be directly responsible for completing the below set of tasks within allotted, agreed-upon time frames:

• Lead the implementation and alignment of the Communications Plan for the ASPIRE project. Develop a comprehensive understanding of the ASPIRE project's objectives, target audience, and key messaging; Coordinate with project stakeholders to ensure the Communications Plan is effectively implemented and aligned with project goals.; Monitor progress, evaluate effectiveness, and make adjustments to the Communications Plan as necessary to optimize outcomes.
• Collaborate with UNDP’s partners and service providers to execute the ASPIRE communications strategy effectively. Establish and maintain strong working relationships with UNDP’s partners and service providers; Coordinate communication efforts to ensure consistency and alignment with the ASPIRE communications strategy; Facilitate collaboration and information sharing among partners to maximize impact and reach of communications initiatives.
• Create communication assets for UNDP’s Peace and Stabilization Programme Team (PSPT), donors, and partners to enhance visibility in awareness campaigns and reporting results, including drafting briefing documents and media materials. Develop a variety of communication materials such as press releases, fact sheets, social media content, and multimedia presentations; Tailor messaging and content to effectively communicate project achievements, challenges, and impact to diverse audiences; Collaborate with stakeholders to gather relevant information and data for use in communication assets; Ensure all materials adhere to branding guidelines and reflect the values and objectives of UNDP, donors, and partners.
• Identify compelling storylines for publications and articles that support Peacebuilding, Stabilization and Small Arms and Light Weapons Management efforts. Conduct research and gather information to identify relevant and impactful stories related to Small Arms and Light Weapons Management efforts; Work closely with the PSPT project teams and partners to uncover compelling narratives that highlight the importance and impact of these efforts; Develop engaging and informative written content for publications, articles, and other communication channels;
• Oversee the technical aspects of translating/adapting/rewriting received information and printing and distributing publications and audio-visual materials. Coordinate translation, adaptation, and rewriting of communication materials as needed to reach diverse audiences; Manage the production process for print and audio-visual materials, including sourcing vendors, overseeing quality control, and ensuring timely delivery.; Develop distribution plans and coordinate logistics for disseminating communication materials to target audiences; Monitor distribution channels and evaluate effectiveness to inform future distribution strategies and tactics.
• Prepare regular progress reports, milestone updates, and ad-hoc reports as required under the ASPIRE project, donors, and other stakeholders. Tailor reports to meet the specific needs and requirements of different stakeholders, ensuring the information provided is relevant and understandable.
• Maintain and organize an up-to-date repository of project reports, documents, and data for reference and future use of UNDP, particularly the PSPT.
• The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
   

• Achieve Results: Level 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively: Level 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 
• Learn Continuously: Level 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility: Level 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible 
• Act with Determination: Level 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner: Level 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion: Level 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies:

Partnership management    

• CSO engagement. Knowledge and understanding of CSOs and the ability to engage with CSOs

Administration & Operations    

• Events management (including retreats, trainings, and meetings). Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.

Finance    

• Budget management. Ability to support budgetary aspects of work planning process, drawing and management of team budgets. 

Business & Direction Strategy    

• Straregic Thinking. Develop effective strategies and prioritised plans in line with UNDP’s mission and objectives, based on the systemic analysis of challenges, opportunities and potential risks; link the general vision to reality on the ground to create tangible targeted solutions; learn from a variety of sources to anticipate and effectively respond to both current and future trends; demonstrate foresight.

Business Management    

• Monitoring and evaluation. Ability to systematically monitor results of strategies, programmes, and activities with a view to make sure that they are being implemented effectively; Ability to provide managers and key stakeholders with regular feedback and reporting on the consistency or discrepancy between planned activities and programme management and results. Ability to make independent judgment of the management and results of strategies, programmes and activities based on set criteria and benchmark, keeping in mind the needs and concerns of client, current and upcoming. 
  Knowledge and understanding of monitoring and evaluation frameworks, concepts, methodologies, systems, processes, and tools. Ability to make an independent judgement based on set criteria and benchmarks. Ability to anticipate client's upcoming needs and concerns.
• Communication. Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience Ability to manage communications internally and externally, through media, social media and other appropriate channels 
• Partnerships Management. Build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies.