Human Resources Officer

IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments.

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• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.

Organizational Setting

FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.
FAO's Human Resources Division (CSH) provides HR strategies, policies, tools, guidance and oversight to FAO clients worldwide to ensure that the Organization attracts, develops and retains a diverse, skilled and highly motivated workforce, delivering on the mandate of the Organization. Over the next years, CSH will focus on developing and implementing a people centered strategy, and positioning HR as a strategic partner contributing to the achievement of the mandate of FAO.

The Human Resources Division is composed of two main clusters\: (i) the Integrated Talent Management cluster, providing advice and managing position management, recruitment, mobility, staff development and training, performance management and social security; and (ii) the HR Strategy and Policy cluster, providing HR strategic guidance, policy and oversight.

The position is located in the Recruitment Branch (CSHR) of the Human Resources Division (CSH) at FAO headquarters in Rome, Italy.

Reporting Lines

The Human Resources Officer reports to the Human Resources Officer (Outreach), under the overall guidance of the Director, HR Division.

Technical Focus

Management of secondment programmes such as the non-UN secondment programme (experts on loan) as well as the UN secondment programme (inter-agency secondments, transfers and loans). Support in the management of staffing within the Organization, specifically staff placements when there is a Duty of Care obligation, redeployment cases, etc. as well as young talent programme retention for the Young Professional Programme (YPP) and Junior Professional Officers (JPO).

Key Results

Comprehensive HR expertise for the planning and delivery of multidisciplinary HR programmes, products and services and development of related policies and specialized tools and systems.

Key Functions
• Plans and delivers services in designated human resource field(s).
• Provides advice, policy interpretations and options on how to proceed for the programmes and processes under the responsibility.
• Researches and analyses requirements, information, data, statistics and/or trends for the preparation of plans, strategies, reports, policies and/or other products.
• Reviews ongoing service delivery, related policies, procedures and systems to recommend changes, develop proposals and coordinate updates/revisions.
• Collaborates in the development of information/training materials and products to increase understanding of HR services and policies, promotes capacity development and facilitates change across the Organization.
• Researches and provides information to management and staff to resolve problems and/or reach agreement on various issues.

Specific Functions

Secondments

• Provides guidance and operational support to HR colleagues and hiring offices on the Loan of Experts/Officials (non-UN secondments) in conformity with HR rules and policies.
• In collaboration with the Resource Mobilization Division (PSR) and the hiring office, reviews and prepares the documents required for the recruitment of loaned experts/officials, including a framework agreement and an individual loan agreement, in line with the corporate rules and policies; monitors the non-UN secondments mailbox and provides guidance to hiring divisions.
• Supports all administrative aspects related to staff Inter-Agency (IA) exchanges among UN Organizations; prepares relevant internal and external correspondence; prepares statistics and reports and keeps track of data and information on IA exchanges.
• Coordinates and handles correspondence within FAO and with counterparts within the UN system to ensure smooth implementation of staff Inter-Agency exchanges among UN Organizations.
• Suggests, as necessary, improved procedures and issues working documents for the good administration of Inter-Agency exchanges.
• Contributes to evaluating the efficacy of programme delivery and identifies opportunities to further enhance it, including specific training and related programmes for young talent.
• Prepares relevant communication, notes and documents to assist Senior Officers.
• Maintains and enhances relationships with regional HR focal points, the Shared Services Centre (SSC) and other partners.

Staffing

• Supports placement and retention efforts for YPP and JPO programmes.
• Acts as focal point on queries on internal reassignment /lateral transfers of staff members; liaises with staff seeking information or wishing to seek transfer opportunities; assists Senior HR management with identifying options for staff to transfer to and/or guide staff when they need support from other available channels (workplace relations, ethics, medical, etc.) depending on the circumstances.
• Performs other duties as required.
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CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• Advanced university degree in human resources management, social sciences, economics, business, public administration, computer science, organizational development, industrial psychology, law or a related field.
• Five years of relevant experience in human resources management, including talent acquisition and management, outreach and sourcing
• Working knowledge (full proficiency – level C) of English and intermediate knowledge (intermediate proficiency – level B) of another official FAO language (Arabic, Chinese, French, Russian or Spanish).

Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Work experience in more than one location or area of work, particularly in field positions.
• Extent and relevance of experience in human resources talent acquisition and management, outreach and sourcing with focus on youth talent initiatives.
• Extent and relevance of experience in development and implementation of human resources recruitment policies and procedures.
• Ability to analyse complex issues and processes and suggest solutions.
• Experience in partnership and engagement building would be an asset.
• Experience with project budget cycles is an asset.
• Familiarity with automated human resources management systems and extent of experience in using human resources information management systems and creating HR analytics.
• An HR professional certification is considered an asset.

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FAO staff are expected to adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

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• Extension of fixed term appointments is based on certification of performance and availability of funds
• FAO reserves the right not to make an appointment.
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

CONDITIONS OF SERVICE

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http\://www.whed.net/
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp

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