Project Coordinator

Functions and Responsibilities

The assignment is focused on the following functions: 

• Establishment and management of an effective operating framework for the Project, including a strategy/ planning process and a robust monitoring, evaluation, and reporting system (based on UNDP /AfDB requirements).
• Plan, coordinate, and monitor the implementation of Project activities.
• Provision of leadership, technical advice and assistance to the Project Implementation Unit (PIU), UNDP/AfDB, and other relevant government officials to ensure timely execution of planned activities toward the achievement of the project development objectives, including fulfillment of the project outputs and outcomes.
• Supervision and assessment of the Project Implementation contractors/ staff performance to ensure effective and timely implementation of the project. 

DUTIES AND RESPONSABILITIES

The Project Coordinator will be responsible for the eestablishment and management of the project Oversight Committee (POC) and the Project Implementation Unit (PIU). He/she shall render the following services:

• Based on the project objectives, plan the implementation of the project activities, and obtain the necessary approvals.
• Monitor the implementation and progress of project activities to ensure compliance with the approved plan and budget and record progress.
• Track all project implementation stages by documenting and recording the completion of the project activities, outputs, and outcomes systematically and ensuring adherence to planned deadlines.
• Identify challenges and suggest changes when needed.
• Follow up on the implementation of all project activities with relevant parties (beneficiary SMEs, UNDP /AfDB, government and key stakeholders, consultants, etc.).
• Organize strategic activities relevant to the project such as training, Business to Business (B2B), Government-to-Business (G2B), panel discussions, and workshops; produce event summaries and reports. 

Plan, coordinate, and monitor the implementation of Project activities. He/she shall render the following services:

• Plan, ccoordinate and monitor consultants’ activities to ensure timely submission of quality deliverables while maintaining good communication with and between the consultants and beneficiaries to achieve the project objectives, outputs, and outcomes.
• Coordinate, advise, and provide on-the-job training to PIU staff and UNDP throughout project implementation. The Project Coordinator must ensure adequate guidance is provided and that knowledge is transferred correctly to PIU staff and UNDP throughout the Technical Assistance implementation process to carry out their daily activities efficiently and on time. 
• Liaise and coordinate with the beneficiaries and donors, gathering information from the relevant ministries and other key stakeholders, especially those in charge of local content development, to avoid overlapping activities.
• Undertake any activities and/or reviews related to the project whenever required or requested.
• Monitor the special account spending and timely submission of justifications per the relevant guidelines.
• Provide the necessary project data in the various platforms as required by the Institution and Ensure the transfer of knowledge to Project beneficiaries.

Provision of leadership, technical advice and assistance to the Project Implementation Unit (PIU), UNDP/AfDB, and other relevant government officials to ensure timely execution of planned activities toward the achievement of the project development objectives, including fulfillment of the project outputs and outcomes. He/she shall render the following services:

• Refine the Project objectives and develop the detailed project scope, activities, and deliverables, including the logic framework and project indicators baseline. 
• Revise the project schedule, procurement needs, and work plan and ensure that agreed deadlines and technical assistance (TA) activities are implemented in compliance with the project development objectives toward achieving the project outcomes and outputs as stated in TAR (Technical Assistance Request).
• Coordinate and prepare quarterly project reports, including the project's financial budget execution. 
• Coordinate with the procurement specialist to procure the various advisory services and training, from TORs to tender evaluation and contract negotiations, and monitor the deliverables accordingly.
• Review all reports and documents produced by the PIU staff and various consultants to conduct quality checks before transmitting them to UNDP /AfDB.
• Review evaluation reports throughout procurement processes to ensure compliance with the UNDP guidelines before transmission to AfDB.
• Advise on and conduct contract negotiations per the relevant guidelines.

Supervision and assessment of the Project Implementation contractors/ staff performance to ensure effective and timely implementation of the project. He/she shall render the following services:

• Oversee and assess the Project Team staff work plan, quality, and effectiveness.
• Act as project focal person for project issues and communicate with all stakeholders. He / she will be responsible for the day-to-day management of the PIU and coordinating all Project activities,
• Provide the necessary institutional support to UNDP/AfDB in all phases of the project and improve the institutional capacity to facilitate the delivery of future SME development projects and
• Regularly present the status and results of the project to the key stakeholders, including the presentation of financial reports. 
• Act as project ambassador, liaising and engaging at a high level regularly with all project stakeholders (Public entities, oil & gas operators/ prime contractors, private sector, donors, and others) to establish and ensure continued support and alignment with the Project; and
• Ensure continued alignment between AfDB/ UNDP mandates, objectives, and activities and those of the Project. 

Institutional Arrangement

The Project Coordinator will report directly to the UNDP and to the AfDB task managers and will work with other government and sector players involved in the planning and implementation of activities under the Project. The project coordinator will be responsible for preparing project implementation plans and reports on the implementation and monitoring and follow-up of the project. More specifically, it is expected to prepare:

• Grant beneficiary quarterly reports (BQRs), with data desegregated to AfDB/MICTAF/FAPA teams and the portfolio management division of the Bank.
• 
  Project Supervision Report (PSR), Implementation Progress Report (IPR), and Project Completion Report (PCR) to provide an overview of project implementation and results, a profile of established business linkages, and a proposal for the project’s sustainability.  

Competencies 

Core competencies

Cross-Functional & Technical competencies 

Minimum Qualifications of the Successful NPSA

Disclaimer.

Important applicant information

All posts in the NPSA categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 

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