Finance Associate

Provide support for effective and efficient financial control in the office, including accounting and administrative support, focusing on achievement of the following results:

• Ensure full compliance with UN/UNDP rules, regulations, and policies of financial activities, and financial recording/reporting system.
• Provide support in the planning of financial resources such as preparation of reports containing analysis of the financial situation, preparation and monitoring of budgets, regular analysis and reporting on the budget approvals, and the delivery situation.
• Maintain the internal expenditures control system, including budget checks and timely corrective actions on unposted vouchers, vouchers with budget check errors, unapproved vouchers, etc.
• Process documents for cash advances, liquidation, and reimbursements in a timely manner to be submitted for approval of the manager.
• Prepare the non-PO vouchers, payrolls for salaries, and other benefits related to project staff.
• Certify expenditures for approval of payments and monitor/control budget expenditures and approved allotments.
• Support office management in preparing and reviewing CO finance business processes mapping and elaboration of the content of internal standard operating procedures in the finance in consultation with office management.
• Ensure timely recording, reconciliation, and submission of VAT claims with relevant TAX authority and follow up on VAT reimbursements.
• Record and reconcile other revenue including GLOC payments, in-kind contributions from governments, and agency income through UPL/LPL.
• Support timely completion of quarterly and year-end certifications as per corporate guidelines.
• Act as an alternate Petty Cash Custodian and assist in managing petty cash funds for the management project.
• Facilitate the payment process for agencies, ensure timely registration of services in the Agency Service Portal (ASP), and address queries related to the Service Clearing Account (SCA).
• Support payment process to the Staff Association (SA) account, and others as outlined in the Internal Control Framework (ICF).
• Perform the pay cycle process and resolve issues such as payment returns or cancellations.
• Process payroll instruction to local bank based on data finalization from Regional/HQ.
• Assist in monitoring project cash advances (PCA).
• Process Zero-Dollar Invoices (ZDI) when required such as for bank charge reclassifications.
• Provide administrative support, including filing and archiving documents for the Finance Unit.

Provide support for effective administration of budgets of CO management projects, proper CO cash and treasury management functioning, and functioning of an optimal cost-recovery system, focusing on the following results:

• Support the production of thoroughly researched information for planning of financial resources for the Country Office.
• Assist in preparing and modifying budgets for UNDP management projects, and follow up with HQ on authorized spending limits (ASL).
• Conduct a timely review of cash position for local accounts to ensure sufficient funds for disbursements and maintain liquidity level approved by the Treasury. Identify and record receipts, and create deposits or revenue applications.
• Serve as an alternate contact for the Finance Analyst (or Operations Manager) - with local bank management on routine operational matters, including negotiating exchange rates for replenishment, adding or removing bank signatories, and handling debit advice requests. 
• Support timely and accurate bank reconciliations. 
• Assist in preparing timely monthly cashflow forecasts for use by the Finance Analyst. 
• Produce monthly cash performance reports in accordance with the CO’s impress level.
• Prepare timely cost-recovery and DPC bills in the ERP for services provided by UNDP. Develop and implement a revenue tracking system and follow up on cost recovery. Establish criteria for pro-ration of Agency contributions to the common services account, prepare and modify the common services budget, and ensure timely recovery of payments.

Ensure the implementation of operational strategies and procedures, focusing on achievement of the following results:

• Provide coordination support in the audit and spot-check process in accordance with UN/UNDP rules, regulations, policies, and procedures including pre-audit preparations, and ensure continuous follow-ups on the implementation of audit findings.
• Support in overseeing the accounts, budgetary, and financial management of UNDP projects.
• Provide support in the preparation of proposals and implementation of cost-saving and reduction strategies in consultation with office management.
• Coordinate with the UNDP Procurement Team in the procurement of supplies, including requisition, request for quotation, costing for services, machinery, necessities, etc.
• Ensure the office's full compliance with asset management processes in coordination with the asset management focal points.

Ensure knowledge building and knowledge sharing, focusing on the following results:

• Ensure facilitation of knowledge building and knowledge sharing, and provide guidance to projects/country office on financial and administrative matters.
• Support the organization in conducting trainings on financial management procedures.
• Document lessons learned and best practices in financial management.

Perform other duties within your functional profile as assigned and deemed necessary for the efficient functioning of the office.

• Fluency in Khmer and English (both spoken and written) is required.