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Associate (EE Team)

Tbilisi

  • Organization: UNDP - United Nations Development Programme
  • Location: Tbilisi
  • Grade: Level not specified - Level not specified
  • Occupational Groups:
  • Closing Date: 2024-11-06

Background
 
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
 
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The United Nations Development Programme (UNDP) established its presence in Georgia in 1993. For over 30 years, UNDP has promoted national development in close partnership the Government of Georgia.

With an annual programmatic budget of about USD 30 million, UNDP works to further advance reforms, promote inclusive economic development, and assist in achieving national priorities. UNDP also works with civil society, including non-governmental organizations, academia and media, as well as with private sector to promote public-private partnerships.

UNDP assists Georgia in four major areas of development:

  • Democratic Governance
  • Economic Development
  • Environment and Energy
  • Crisis Prevention and Recovery

Position Purpose

Under the guidance and direct supervision of the Team Leader overseeing the Environment and Energy portfolio, the Programme Associate executes services in the Country Office (CO) Programme Unit. This includes support to the Team Leader in the design, planning and management of the country programme by managing data and facilitating programme implementation. The Programme Associate promotes a client-oriented approach consistent with UNDP rules and regulations.

The Programme Associate works in close collaboration with the operations, programme and project teams in the CO, HQs and Regional Hubs, UN Agencies, government partners, and internal specialists to exchange information and resolve programme/complex finance-related issues. and information delivery.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.
 

Duties and Responsibilities
 

Summary of Key Functions:

  • Administration and implementation of programme strategies, adapts processes and procedures
  • Support to management of the CO programme
  • Administrative support to the Programme Unit 
  • Support in creation of strategic partnerships and implementation of the resource mobilization strategy   
  • Facilitation of knowledge building and knowledge sharing

Ensures administration and  implementation of  programme strategies, adapts processes and procedures focusing on achievement of the following results:

  • Presentation of thoroughly researched information for preparation of Common Country Analysis (CCA), UN Sustainable Development Cooperation Framework (UNSDCF), Country Program Document (CPD),  effective application of Results-Based Management (RBM) tools and establishment of management targets. Establishment of the mechanisms to track use of RBM tools and maintenance of RBM database.
  • Presentation of information/ reports for identification of areas for support and interventions. 
  • Implementation of the CO partnerships and resources mobilization strategies, preparation of reports.

Provides effective support to management of the CO programme focusing on the achievement of the following results

  • Presentation of thoroughly researched information for formulation of country programme, preparation of project documents’ drafts, work plans, budgets, proposals on implementation arrangements. 
  • Initiation of a project, entering project into Quantum, preparation of required budget revisions.
  • Provision of guidance to the executing agencies on routine implementation of projects, tracking use of financial resources.
  • Follow up on performance indicators/ success criteria, targets and milestones, preparation of reports.
  • Analysis of the situation in programme, identification of operational and financial problems, development of solutions.
  • Preparation and conduct of audit of NIM projects, implementation of audit recommendations.

Provides administrative support to the Programme Unit focusing on achievement of the following results

  • Proper control of the supporting documents for payments, review of NIM projects Financial Reports.
  • Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Quantum.
  • Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.

Provides support in creation of strategic partnerships and implementation of the resource mobilization strategy focusing on achievement of the following results

  • Analysis of information on donors, preparation of donor’s profile and database, establishment of contacts with donor counterparts.
  • Track and reporting on mobilized resources.

Ensures facilitation of knowledge building and knowledge sharing in the CO on Energy and Environment topics focusing on achievement of the following results

  • Organization of trainings for the operations/ projects staff on Environment and Energy topics.
  • Synthesis of lessons learnt and best practices in programme.
  • Sound contributions to knowledge networks and communities of practice.

Supervisory/Managerial Responsibilities: N/A

Competencies

Core Competencies

  • Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
  • Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
  • Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning
  • Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
  • Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
  • Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
  • Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making 

People Management (Insert below standard sentence if the position has direct reports.)

  • UNDP People Management Competencies can be found in the dedicated site. 

Cross-Functional & Technical competencies

  • Business Development - Knowledge Generation
    • Ability to research and turn information into useful knowledge, relevant for content or responsive to a stated need
  • Business Management - Communication
    • Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
  • Finance - Accounting (General)
    • Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations
  • Finance - Financial planning and budgeting
    • Ability to create and manage processes to achieve UNDP's long and short-term financial goals, including through planning, budgeting, forecasting, analysing and reporting
  • Procurement - Financial analysis
    • Knowledge of evaluating businesses, projects, budgets, and other finance related transactions to determine their performance and suitability
  • Administration & Operations - Travel policy and procedures
    • Knowledge of travel policy and procedures; ability to interpret travel policy, the Staff Rules, administrative circulars and financial regulations and rules on travel-related matters
  • Administration & Operations - Documents and records management
    • Overall document (hard or electronic) management; registry and retention policy including storing and archiving
Required Skills and Experience
 
Education:
  • Secondary Education, preferably with specialized certification in Accounting and Finance.
  • University Degree in Business or Public Administration, Economics, Political or Social Sciences desirable, but not a requirement.
Experience:
  • In case of secondary education, a minimum of 7 years of relevant work experience in supporting projects in governmental, non-governmental, or private sectors.
  • In case of Bachelor’s degree, a minimum of 4 years of relevant work experience in supporting projects in governmental, non-governmental, or private sectors.
  • Working experience in the area of finance, administration, procurement, office management, or related fields will be an asset.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems.

Language:

  • Fluency (both, written and verbal) in English and Georgian languages
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
 
Disclaimer
 
Applicant information about UNDP rosters
 
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
 
Non-discrimination
 
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  
 
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
 
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