Operations Analyst
Kampala
- Organization: FAO - Food and Agriculture Organization of the United Nations
- Location: Kampala
- Grade: Consultancy - Consultant - Contractors Agreement
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Occupational Groups:
- Operations and Administrations
- Closing Date: 2024-10-23
IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
- Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
- All selected candidates will undergo rigorous reference and background checks
- All applications will be treated with the strictest confidentiality
Organizational Setting
The main aim of the FAO Country offices, which are headed by the FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner. This position is in Kampala, Uganda.
Reporting Lines
Under the overall supervision of the FAO Representative in Uganda, the direct supervision of the Operations Officer, and in close coordination with the Operations Specialist as well as technical, operations and administrative personnel, the Operations Analyst will perform the following tasks\:
Technical Focus
Support the implementation of FAO Uganda portfolio of projects.
Tasks and responsibilities
• Support the Operations team in developing/reviewing new project budgets/proposals in alignment with FAO rules and regulations, inserting necessary information and clearances in FAO’s Field Programme Management Information System (FPMIS).
• Assist the Operations team in the overall management of the portfolio, including budget revisions, project closures and other project-related actions in FPMIS ensuring that FAO’s Project Cycle Management guidelines are applied in all phases of project management and in the operational/administrative follow-up of project management actions flagged in FPMIS.
• Handle day-to-day operational aspects of projects and programmes in accordance with the project management cycle from initiation phase to operational and financial closure.
• According to the approved workplans and procurement plans, supports programme colleagues in ensuring complete submission of Procurement Requests (PRs) in alignment with FAO Uganda Procurement Workflows.
• Support Programme teams in drafting, monitoring and amending Agreements under MS507 and MS701 and support the capacities of the Service providers in providing duly certified financial reports with all required supporting documents.
• Review Operational Fund Requests (OFRs) against approved templates- and workflows. Whenever needed, provision of feedback to requestors facilitated to ensure alignment to external and FAO internal rules and procedures.
• Update and share with FAO Uganda personnel, FAO Uganda internal guidelines and templates for the submission of Office Memorandums for local travel (OMs), Operational Fund Requests (OFRs), Back to Office Reports (BTORs), Travel Expense Claims (TECs), including of related templates and external guidelines (e.g. UN travel guidelines), Purchase Requisitions (PRs), etc.
• Regularly review the transaction listing to identify outstanding commitments and follows-up with the relevant units for closure.
• Take corrective measures to overcome operational constraints, including reconciliation of expenditures, balances, payments and other data for day-to-day transactions and reports.
• Assist in ensuring that timely action is taken by the programme/project teams in all areas of programme/project implementation, including, but not limited to, procurement, human resources, financial and narrative reporting, project opening and closure.
• Support and build the capacities of FAO staff in the different operational modalities (Operational partners implementation Modality, cash transfers, beneficiary grants, vouchers, Letters of Agreement, etc.).
• In collaboration with the Operations team develop and maintain a database for LoAs, UN to UN Agreements, OPAs and vouchers to help anticipate problems and ensure an effective use of resources.
• Perform other duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• University degree in public administration, business administration, economics or a closely related field.
• At least five years of relevant experience in line with the job description.
• Working knowledge of English.
• National of Uganda.
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Excellent organizational skills.
• Strong foundation in financial and administrative management.
• Excellent knowledge of Excel.
• Demonstrated ability to work in a multicultural team, and interpersonal skills.
• Demonstrated ability to work under pressure and meet deadlines.
ADDITIONAL INFORMATION
- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
- Applications received after the closing date will not be accepted
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http\://www.whed.net/
- For additional employment opportunities visit the FAO employment website\: http\://www.fao.org/employment/home/en/
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp
FAO IS A NON-SMOKING ENVIRONMENT
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.