National Finance Specialist
Lilongwe
- Organization: FAO - Food and Agriculture Organization of the United Nations
- Location: Lilongwe
- Grade: Consultancy - Consultant - Contractors Agreement
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Occupational Groups:
- Operations and Administrations
- Banking and Finance
- Closing Date: 2024-10-21
IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
- Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
- All selected candidates will undergo rigorous reference and background checks
- All applications will be treated with the strictest confidentiality
Organizational Setting
FAO, in cooperation with the Government of Malawi and other relevant partners are incepting the project on Ecosystem-based Adaptation for Resilient Watersheds and Communities in Malawi (EbAM). The project aims at building climate resilience in vulnerable watersheds and communities through increasing climate resilience of watershed ecosystems, stabilizing productivity and farmers’ incomes and enhancing enabling environment. Total cost of the project is estimated at USD 53.2 million, which will be co-financed by the Green Climate Fund (GCF), FAO and the Government of Malawi. The project will be implemented in 11 targeted districts in different regions in Malawi over a period of 6 years. Around 575,000 vulnerable people in rural communities will benefit from project interventions and more than 83,000 heIPOres of land will be restored through application of Ecosystem-based Adaptation approach.
Reporting Lines
The National Finance Specialist (NFS) will work under the overall supervision of the FAO Representative (FAOR) in Malawi, direct supervision of the International Administrative Officer (IAO), and will work closely with the FAO EbAM project team and other Executing Entities.
Technical Focus
The National Finance Specialist performs day-to-day finance management functions for smooth implementation of EbAM project.
Tasks and responsibilities
• Retrieves, enters, selects and analyses data from a wide variety of sources, verifies accuracy of data documents; makes necessary calculations and produces accurate management accounting reports.
• Performs monthly bank reconciliations of all organizations bank accounts.
• Follows up and resolves all reconciling entries resulting from cash book to bank reconciliations.
• Liaises with the bank regarding entries postings on the bank statement affecting bank reconciliations.
• Liaises with the Finance Division at FAO HQ (CSF) on matters concerning monthly bank reconciliations.
• Monitors cashbook and bank balances and requests for timely funds transfers from FAO Headquater Office.
• Participates in Finance Working Group meetings of the Operations Management Team (OMT) of the UN Country Team (UNCT) in Malawi; and assists the International Administrative Officer on assignments arising from OMT.
• Reviews, reconciles and certifies payments made for Cash Transfers to beneficiaries.
• Participates in the regular meetings of the UN Harmonized Cash Transfer Team (HACT) as the FAO focal point, and acts on assignments arising from HACT meetings.
• Support scheduled audits and spot checks on funds advanced to Implementing partners.
• Conduct capacity building on finance management for FAO EbAM project team, other EbAM Executing Entities and all implementing partners, including government departments, academic institutions, NGOs and private sector.
• Filing of documents used in bank reconciliations and all correspondence received from the bank and FAO HQ.
• Performs spot checks on Outposted Petty Cash held by Administrative and Finance Specialists in the Regional Offices.
• Reviews petty cash expenditures of the Representation and regional offices, conducts spot checks on petty cash balances.
• Any other related duties assigned by the International Administrative Officer.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• Advanced University degree in Accounting, Business Management or other related fields.
• Five years’ experience in accounting, finance management or other related areas.
• Working knowledge (level C) of English and Chichewa.
• Nationality of Malawi.
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FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Relevance of experience in working with FAO or other UN agencies.
• Relevance of experience in finance management for investment projects implemented by FAO or other UN agencies.
• Knowledge and strength in computer skills, especially MS Office and advanced Excel.
• Ability to work with people of diverse cultural and national backgrounds.
ADDITIONAL INFORMATION
- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
- Applications received after the closing date will not be accepted
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http\://www.whed.net/
- For additional employment opportunities visit the FAO employment website\: http\://www.fao.org/employment/home/en/
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp
FAO IS A NON-SMOKING ENVIRONMENT
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.