Facilities Management Officer

IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments.

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• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.

Organizational Setting
Infrastructure Services (CSLI) within the Logistics Services Division (CSL) is responsible for the maintenance of the headquarters premises and for providing services to FAO employees. CSLI also assists FAO Decentralized Offices in facilities maintenance, technical projects, infrastructure activities and technically innovative systems to reduce their carbon footprint. CSLI also coordinates the special safety projects funded by the Government of Italy, which involves upgrading the headquarters buildings to the current safety norms. In addition, CSLI drives the implementation of the Corporate Environmental Responsibility Strategy within headquarters and Decentralized Offices.

The post is located in the Corporate Logistics and Operational Support Team of the Infrastructure Services (CSLI) in the Logistics Services Division (CSL) at FAO headquarters, Rome, Italy.

Reporting Lines
The Facilities Management Officer reports to the Senior Facilities Management Officer/Head of CSLI.

Technical Focus
• Manage large renovation works.
• Manage facilities and infrastructural programmes.
• Liaise with Italian authorities for major maintenance works to be executed by the Ministry of Infrastructure.
• Liaise with Italian authorities for the approval process of major renovation works.
• Provide technical support for specific field projects.

Key Results
Plan and coordinate programmes/projects for the administration of physical operations and contribute to the safety of the Organization's staff and premises.

Key Functions
• Analyse and advise on the planning, design, construction and maintenance of major systems and facilities, as well as other engineering activities.
• Evaluate, review and revise project documents, ensuring design specifications in project proposals are accurate, sound, feasible and cost-effective.
• Recommend solutions to complex and unusual engineering problems including structural problems of the buildings.
• Conduct technical studies on engineering topics, developing guidelines for the planning and maintenance of programmes and facilities.
• Stay current with significant trends and improvements in methods and equipment through relevant engineering literature.
• Lead teams in studying critical problems related to the design or construction of systems and facilities, making recommendations for resolving specialized issues.
• Coordinate and ensure initiatives under the Organization's work on Corporate Environmental Responsibility, to reduce emissions, increase efficiency and integrate sustainability into the Organization's daily operations.
• Participate in planning missions, serving as technical adviser to committees or at international meetings.
• Collect and analyse data to identify trends or patterns, providing insights through graphs, charts, tables and reports. Utilize data visualization methods to support data-driven planning, decision-making, presentations and reporting.
• Perform other related duties as required.

Specific Functions
• Coordinate and supervise the maintenance of FAO headquarters' facilities, including both civil and technical infrastructures performed by CSLI staff and external contractors.
• Manage the planning and implementation of major maintenance works to be performed by FAO staff and contractors and/or by the Italian authorities(owners of the FAO headquarters' premises).
• Prepare the design and cost estimates of infrastructural projects to maintain and increase the efficiency of FAO facilities and monitor the execution of works.
• Certify quality and quantity of all construction materials received relative to the maintenance areas and projects of responsibility.
• Prepare tender specifications for technical systems, maintenance and services relative to the areas and projects of responsibility and monitor contractors' performance.
• Develop and implement a BIM (Building Information Modeling) system with the entire design team.
• Advise the Senior Facilities Management Officer in the preparation of the biennial spending programme.
• Plan and monitor the selection and evaluation of candidates of supervised posts.
• Research and study application of new systems and technologies and develop actions with FAO staff and/or contractors in order to achieve cost savings and reduce the carbon footprint of FAO's internal operations.
• Act as contract manager for some of the concessionaire contracts.
• Act as Officer-in-Charge to handle day-to-day matters in the absence of the Senior Facilities Management Officer/Head of CSLI.
• Perform other related duties as required.
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CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements
• Advanced university degree in civil engineering, architecture or related fields.
• Seven years of work experience in facilities management, including maintenance contracts.
• Working knowledge (proficient - level C) of English and limited knowledge (intermediate - level B) of another FAO official language (Arabic, Chinese, French, Russian or Spanish).

Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills
• Work experience in more than one location or area of work, particularly in field positions, is desirable.
• Length and relevance of experience in facilities management, maintenance and technical systems for very large office premises, particularly in Italy.
• Length and relevance of experience in managing complex structural issues of large buildings.
• Relevance of experience with the European facilities management environment, including knowledge of relevant laws also in the field of Work Safety and Security.
• Relevance of experience with procurement of outsourced facilities management services.
• Extent and relevance of experience in reading architectural layouts, interior design and maintenance related issues in large office buildings.
• Knowledge of the UN system rules, policies and practices related to procurement of outsourced facilities management is considered an asset.
• Working knowledge (proficient - level C) of Italian is considered a strong asset.

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FAO staff are expected to adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

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• Extension of fixed term appointments is based on certification of performance and availability of funds
• FAO reserves the right not to make an appointment.
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

CONDITIONS OF SERVICE

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http\://www.whed.net/
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp

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