Human Resources Specialist (Internal Surge for FAO Personnel Only)

IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.
• Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply;
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality

The scope of this Call for Expressions of Interest is to find qualified affiliate workforce to support L2/L3 countries in the above functional area.

Qualified affiliate workforce will be placed on an Internal Surge Team (IST). IST will enable the deployment of essential personnel to lead and support country-based emergency response on a short-term basis. These surge roles are designed to provide a punctual, time-bound support to country response and help establish longer-term mechanisms and processes.

o Support deployments are considered for affiliate workforce already in service of the Organization, including those on contract break with a new assignment planning to start over in the short term.
o Applications will be screened based on the information provided in your online profile (see “How to Apply”). We strongly recommend that you ensure that the information is accurate and complete including employment record, academic qualifications and language skills.
o Interested employees will be required to discuss upfront with their managers, who are encouraged to release employees to support.
o Selected candidates will receive a notification of their inclusion in the IST and will be requested to provide a pre-release agreement signed by the direct supervisor. From that moment they might be called for a surge support at any time, and in line with the duration of their contract.
o Selected candidates will be released of their function for a period which may vary according to country offices needs not exceeding three months, after which they return to their normal functions.
o Surge support must be provided in person, candidates in the IST will be required to have the following documentation ready in case of upcoming mission (Valid passport, Laissez-passer, SSAFE training, vaccinations, Level 3 medical clearance).
o Affiliate workforce deployed will be reporting to the assigned supervisor for the duration of surge and the change in reporting lines will be reflected in GRMS.
o Applications received after the closing date will not be accepted.

Organizational Setting

FAO Country Offices, headed by an FAO Representative, are assisting governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition.

Reporting Lines

The HR Specialist (Internal Surge Team) reports to the FAO Representative or his/her delegated officer at Country level and works in collaboration with the regional Human Resources Officer and under the technical guidance of the Human Resources Division or the Shared Service Centre as appropriate.

Technical Focus

Outreach, recruitment and selection, on boarding.

Tasks and responsibilities

For Category C\:

• Respond to queries concerning HR related matters and inform hiring managers about corporate policies and procedures related to HR matters and ensure compliance with them.
• Assist with the preparation of Terms of Reference for affiliate workforce.
• Provide oversight for the selection and recruitment process of all categories of staff and affiliate workforce, including guiding hiring managers on the preparation of vacancy announcements, screening of applications, coordinate interview arrangements, draft the selection reports, prepare the contracts for national affiliate workforce and, when applicable, their extension/termination.
• Liaise with the Human Resources Division regarding recruitment of staff.
• Monitor requests for human resources actions before approval by FAO Representative, including payment of salaries for national affiliate workforce, leave, travel, social security related matters.
• Train and provide guidance and support to other human resources support staff, as well as develop and update training materials if needed.
• Draft reports and statistics related to human resources matters, as appropriate.
• Review, maintain and update confidential personnel information in the corporate archives, as well as local filing systems, with administrative documents and relevant confidential personnel information files, and provide support to audit processes relating to human resources.
• Identify needs and provide recommendations for improvement of human resources processes within the office.
• Assist and advise on workforce planning of affiliate workforce taking into consideration budget allocation.
• Liaise with the Human Resources Division and the Share Service Centre on specific matters that require their attention/consultation.
• Liaise with other UN Agencies on matters related to local salary scales for affiliate workforce.
• Participate in inter-agency meetings regarding HR matters.
• Participate on project teams meetings and work groups, developing, implementing, monitoring, and evaluating HR activities.
• Act as focal point for talent management, notably on learning and development.
• Oversee the performance management system and monitor and review the HR work plan
• Provide specialist HR advice and expertise to designated partners on specific or complex cases in consultation with the regional HR Officer and the Human Resources Division.
• Maintain confidentiality and handle sensitive information with discretion.
• Perform other duties as required.

For Category B\:

• Support the annual recruitment planning under the guidance of the regional HR Officer.
• Monitor and analyze the percentage of filled and vacant positions in the Office, and analyze information and statistics related to posts’ occupancy, staff category and grade, funding type and gender distribution.
• Support delivery of HR services for efficiency and effectiveness.
• Attend internal/external meetings as requested.
• Coordinate and liaise with key business units/stakeholders\: Regional HR team, Human Resources Division and Shared Services Centre on HR strategy, policies, guidelines, and implementation of corporate HR initiatives in the Office.
• Assist the regional HR Officer for the smooth implementation HR initiatives.
• Provide advice on staff and affiliate workforce matters to hiring managers.
• Prepare information notes on relevant HR matters for Senior Management’s visit or missions.
• Provide support with the hiring of staff and affiliate workforce.
• Provide support during internal and external audits on HR-related matters and follow-up with closure of agreed actions/recommendations.
• Identify capacity gaps and training needs for the HR team and propose solutions to address the gap through capacity development or other knowledge sharing opportunities.
• Maintain confidentiality and handle sensitive information with discretion.
• Perform other duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• Experience in human resources and/or general administration.

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Work experience in more than one location or area of work, particularly in field positions is desirable;
• Experience in humanitarian contexts is desirable.

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency

HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp

FAO IS A NON-SMOKING ENVIRONMENT