Finance Associate

The United Nations Development Programme (UNDP) is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet.

    UNDP Indonesia has a complex and challenging Country Programme covering a wide range of environment related issues, including climate change mitigation and adaptation, environmental governance and natural resource management, pollution, protecting biodiversity, renewable energies and waste management. The Programme also pursues linkages with other projects and programmes addressing issues such as disaster risk reduction, poverty eradication and inequalities under the framework of Sustainable Development Goals.

    The United Nations Sustainable Development Cooperation Framework (UNSDCF) and UNDP Country Programme Document (CPD) are designed in full alignment with the 2030 agenda, The strategic priorities of UNDP Indonesia for the next five-years are encapsulated under four outcome areas: 1) Inclusive Human Development; 2) Economic Transformation, 3) Resilience to Climate Change and Disasters, and 4) Innovations for accelerating the achievement of the SDGs.

    Within the Indonesia Country Office (CO), the Operations Team provides programme with backbone support and services related to finance, procurement, human resources, digital services, travel, and logistics, as well as common services and CO transactions support. The team further provides demand-driven Common services to the UN agencies (per agreed procedures). In addition, the team will provide administrative support to UNDP Staff including project personnel on areas such as protocol, visa facilitation, travel, and others.

    Within the Country Office (CO), the Programme team has a responsibility of developing, providing oversight, and ensuring adherence to the quality standards of UNDP’s projects and programmes in full alignment with the priorities set out in the CPD and UNSDCF. Programme staff provide high level advice on programming, technical issues covered under the CPD, advocate for UNDP Corporate messages and engage partners including governments, private sector, development partners, civil society organizations, UNDP corporate bodies including regional and Headquarters to coordinate and catalyze knowledge, lessons learning and partnerships to design effective and innovative programmes. Programme team further oversees effective implementation of the country programme and its outcomes and strategic direction of UNDP, contribution to UN cooperation framework. The team further ensures that quality principles as per the UNDP policies and guidelines are adhered to during the entire cycle of programming and across management of portfolios. Strategic partnerships support resource mobilization and identify strategic programme areas of cooperation for new initiatives, including joint programming opportunities. Programme team is responsible to maintain effective partnerships with relevant development partners and government, UN Agencies, IFIs, government institutions, bilateral and multilateral donors, private sector, and civil society in the designated support areas. 

    The CO also comprises of the Management Performance and Oversight team that provides strategic guidance entrusted with the corporate alignment, programme finance management, and quality assurance. It works closely with programme teams in target-setting, and results monitoring/reporting.
    The strategic communications team provides knowledge management and communication support to all programme interventions.

    The Finance team supports the Country Office (CO) in the promotion of its sustainable development agenda by continuously enhancing CO financial performance, delivering sound management of financial resources, and ensuring strong accountability through informed decision making, effective financial management processes, and transparent financial reporting that complies with international standards and regulatory guidelines.
 

The UNDP Finance Unit at the UNDP Indonesia Country Office (CO) is integral to the Operations team, ensuring the effective delivery of financial services and transparent utilization of financial resources. This unit plays a crucial role in facilitating the efficient management of the CO’s programme and project budgets. Collaborating closely with operations, programme, and project teams within the CO, as well as with UNDP HQ staff and Government Entities, the unit ensures the highest standards of function delivery in strict adherence to UNDP financial rules and regulations.

By providing solutions to a wide range of complex financial issues through a client-oriented approach, the unit upholds UNDP's commitment to excellence and compliance.

The Finance Associate will support the Head of Finance, reporting in a matrix structure to both the Head of Finance and the Finance Associate. This role ensures the timely and efficient management of financial and administrative processes. Based at the UNDP office in Jakarta, this full-time position requires exclusive dedication, prohibiting any other concurrent jobs or assignments during the tenure.
 

B.    Duties and Responsibilities:

1.    Ensure Financial Management and Reporting:
•    Ensure full compliance with UNDP Programme and Operations Policies and Procedures (POPP) in financial processes, records and reports. Implement effective internal control framework. 
•    Prepare, review, and analyze financial statements and reports to ensure accuracy and compliance with accounting standards (IPSAS/IFRS).
•    Support the preparation and modification of budgets for UNDP projects, including error resolution for payment validation.
•    Track financial delivery and contribute to overall financial planning and reporting.
•    Prepare and submit quarterly financial reports, including the management of financial data in Quantum, ensuring timely and accurate reporting.
2.    Provide Audit and Compliance Support:
•    Assist in preparing for project audits and responding to audit queries from UNDP CO.
•    Ensure proper documentation and filing for all financial transactions in compliance with UNDP policies and procedures.
•    Conduct regular internal audits to ensure financial accuracy and compliance.
•    Ensure timely and accurate submission of financial information and documentation required for audits.
3.    Perform Advanced Accounting Tasks:
•    Perform complex accounting tasks, including reconciliations, journal entries, and adjustments.
•    Manage accounts payable and receivable, ensuring timely and accurate processing of transactions.
•    Prepare and submit tax filings, including VAT claims, and respond to tax authority queries.
•    Maintain accurate records of financial transactions, ensuring compliance with accounting standards and UNDP policies.
4.    Provide Administrative Support:
•    Provide administrative support related to financial processes, including maintaining financial documentation and e-repositories.
•    Coordinate with vendors to receive correct invoices and ensure timely payments.
•    Assist in organizing training for the operations/ projects staff on finance, audit and compliance matters, and implementation of Internal Control Framework (ICF).
•    Synthesize lessons learned and best practices in financial management.

5.    Contribute to Gender and Social Inclusion:
•    Foster a safe working environment and promote a respectful and inclusive organizational culture.
•    Ensure financial planning and budgeting processes are GESI responsive.
                       

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement : Reporting To¹: Head of Finance, FTA/NOA,  Reportees to this position (if applicable): Nil

Core
Achieve Results:    
LEVEL 1: Plans and monitors own work, pays attention to
details, delivers quality work by deadline

Think Innovatively:    
LEVEL 1: Open to creative ideas/known risks, pragmatic
problem solver, makes improvements

Learn Continuously:    
LEVEL 1: Open minded and curious, shares knowledge, learns
from mistakes, asks for feedback

Adapt with Agility:    
LEVEL 1: Adapts to change, constructively handles
ambiguity/uncertainty, is flexible

Act with Determination:    
LEVEL 1: Shows drive and motivation, able to deliver calmly in
face of adversity, confident

Engage and Partner:    
LEVEL 1: Demonstrates compassion/understanding towards
others, forms positive relationships

Enable Diversity and Inclusion:    
LEVEL 1: Appreciate/respect differences, aware of unconscious
bias, confront discrimination

Cross-Functional & Technical competencies 
    
Audit & Investigation 
General    Financial and Managerial Accounting and Finance key
concepts    
Key concepts and principles of financial accounting, interpret financial analysis, managerial accounting, etc.
    

Business Management    
Customer Satisfaction/Client Management    
Ability to respond timely and appropriately with a sense of urgency provide consistent solutions and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer ser􀁙ice strategy. Look for as to add value beyond clients' immediate requests. Ability to anticipate client's upcoming needs and concerns

Partnership management    
Multi- stakeholder engagement and funding        
Knowledge and ability to forge multi-stakeholder partnerships, and remove any obstacles to resource mobilization and multi-stakeholder funding platforms

Finance    Accounting (General)    
Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic
and/or practical situations

Finance    Finance business partnering    
Able to support business units and add value by innovating and providing solutions to financial issues/queries, including through FAQs, financial tools, advisory, etc. Influences and appropriately challenges non-finance colleagues for whom the service is being provided.
Understands the operations, opportunities and challenges of the organization. Holds a commercial outlook, demonstrating accountability towards organizational goals.

Finance    Financial risk management    
Ensures financial resilience through proactive assessment of risk, implementation of controls and taking mitigating action.
Understands risk and reward in relation to collaborative and commercial projects. Ensures a culture of positive risk management

Finance    Financial communication and impact    
Ability to report financial information clearly to non-finance leaders, including to various governing bodies such as the Executive Board.
-Willingness to make, communicate and implement difficult decisions based on accurate evidence and reflecting varied advice/viewpoints.
-Understands how to clearly communicate sometimes complex financial information to others using easy-to-understand media and language.
-Challenges effectively and gives and receives constructive feedback.
-Negotiates effectively to ensure optimum balance between best outcomes and best value for public funds.