Junior Communications Assistant
Lusaka
- Organization: FAO - Food and Agriculture Organization of the United Nations
- Location: Lusaka
- Grade: Consultancy - Consultant - Contractors Agreement
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Occupational Groups:
- Administrative support
- Communication and Public Information
- Closing Date: 2024-09-25
IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
- Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
- All selected candidates will undergo rigorous reference and background checks
- All applications will be treated with the strictest confidentiality
Organizational Setting
The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.
The Food and Agriculture Organization (FAO) is a specialized agency of the United Nations that leads international efforts to defeat hunger and malnutrition. The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.
FAO's work in Zambia is guided by the Country Programming Framework (CPF) 2023-2027. The Junior Communications Assistant will be responsible for supporting the office to develop and prepare the communications content for FAO's activities including projects.
Reporting Lines
The Junior Communications Assistant will work in the FAO Representation in Zambia under the overall supervision of the FAO Representative (FAOR) and the Assistant FAOR Programmes. He/She will directly report to the Communications Specialist. The incumbent will be responsible for supporting the preparation of communications content.
Technical Focus
The incumbent will support preparation of work plans for the communication and visibility activities under the project, and support routine solicitation and collation of communication and visibility content from the project technical teams. In addition, the incumbent will support the preparation graphic designs, infographics, photography, social media content for the projects and the country office
Tasks and responsibilities
In close collaboration with Office of Communications (OCC) branches and appropriate Communication focal points, the incumbent will\:
• Support timely and up-to-date compilation of information on the programmes progress and results into communication and visibility products. This will include supporting compiling, organizing, analysing, and preparing data for ad hoc reports, fact sheets, resource partner reports, briefing notes, and other reporting and communication products as per the program communication and visibility strategy.
• Support resource and implementing partner relations by contributing to the production of various communication products and accompanying partners during the field visits in coordination with other program colleagues.
• Support communications office to conceptualize and create high-quality photographs, graphics, infographics and visual materials for various media, including print, web and social media for the project communication and visibility.
• Collaborate with teams to create visual content for campaigns, events and projects and support proactive identification of media opportunities and, in close liaison with implementation partners, support planning and implementation of media events including press releases, report launches and press conferences. This includes management of social media channels to publicize and highlight purpose, progress, and results of the project.
• Contribute to improved information and knowledge management systems in the program by ensuring adequate and frequent updates, access and standardization of program information and agricultural situation analysis in the country.
• Support travel arrangements for communication and visibility implementing partners to any of the communication and visibility events under the Country Office; preparation of travel requests, travel expense claims, payment requests, and other travel-related documents and processes.
• Support the work of other national consultants in visibility related matters.
• Participate in the necessary meetings and workshops and support in the communication and visibility aspects.
• Carry out all other actions necessary to achieve the objectives of the main task.
FAO Standards and guidelines\:
All communication materials will follow FAO clearance processes and comply with FAO standards, including\:
FAO Strategic Framework 2022-31\: https\://www.fao.org/strategic-framework/en
FAO social media policy and guidelines\: https\://www.fao.org/2/socialmedia
Social Media Branding Guidelines\: https\://openknowledge.fao.org/handle/20.500.14283/cb5044en
FAOSTYLE\: https\://openknowledge.fao.org/handle/20.500.14283/cb8081en
FAO terminology http\://www.fao.org/faoterm
FAO Names Of Countries https\://www.fao.org/nocs/en
Story guidelines, Story template, UN map standards, FAO logo policy and related branding guidelines (available to staff).
Further guidance regarding FAO communications, policies and procedures can be found through the FAO intranet, OCC section.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
Candidates should meet the following\:
• Tertiary education in communications or related field
• A minimum of two years of relevant experience in compilation of communication information, including photography and graphics design.
• Working knowledge of the English language (written and spoken)
• Zambian National
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional skills
• Work experience in more than one location or area of work
• Attention to detail and problem-solving skills.
• Excellent verbal and written communication skills
• Strong organizational and planning skills and commitment to discretion and confidentiality
• Familiarity with UN human resource administrative procedures and systems
• Ability to work independently and meet deadlines.
Selection Criteria
• Proficiency in Adobe Creative Suite (Photoshop, InDesign, Illustrator).
• Level of communication skills, good writing skills including ability to write concise technical reports in English is a strong asset.
• Possession of relevant experience in short video and film production is a very strong asset.
• Familiarity with FAO and UN (in general) administrative, operational, and financial procedures is an asset
ADDITIONAL INFORMATION
- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
- Applications received after the closing date will not be accepted
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http\://www.whed.net/
- For additional employment opportunities visit the FAO employment website\: http\://www.fao.org/employment/home/en/
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp
FAO IS A NON-SMOKING ENVIRONMENT
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.