Protection Assistant - Data Assistant

Overall purpose of the role:
Under the Supervision of the Protection Team Leader – Child Protection, the incumbent will be in charge of CPIMS+ ensuring compliance with relevant child protection standards including Data Sharing procedures of the children details. S/he will provide technical support to all children protection staff on CPIMS+ as well as support M&E providing statistical reports of child protection activities.  S/he will directly take active role in ensuring the system is functional.   

Responsibilities: 
R1. Child protection Case Management:

• Ensure the Child Protection Information Management System [CPIMS+] Database being used effectively as a case management tool in line with confidentiality and information sharing protocols. 
• Customize the CPIMS+ as required to ensure its relevance to the context in Kakuma Refugee Camp. 
• Produce timely progress reports on activities conducted, including both quantitative and qualitative information, in the camp and provide input into regular situation reports. 
• Assist Child Protection Officers and case workers ensuring that accurate data entry, providing training and capacity-building for child protection and other staff as required.
• Ensure Child Protection Information Management System (CPIMS+) data tools are designed to meet the needs of children in Kakuma refugee camp and Kalobeyei Settlement.
• Regularly monitor the quality of data being input into the CPIMS+, locate and correct data entry and form completion errors. 
• Maintain logs of activities and completed work. 
• Responsible for the management of electronic and hardcopy information relating to the case management cycle, including the administration of the Child Protection Information Management System (CPIMS+) database and providing training and capacity-building for child protection staffs on the use and linkage between case management cycle and Child Protection Information Management System (CPIMS+)
• Ensure the Child Protection Information Management System [CPIMS+] Database being used effectively as a case management tool in line with confidentiality and information sharing protocols. 

R2. Training & Capacity development:

• Training and capacity-building for child protection and other partners on information management systems
• Carry out trainings that build child and community capacity. 
• Mentor and provide ongoing technical support to staff directly involved in case management and taking responsibility for personal learning and competence development. 

R3. Data Analysis and reporting:

• Generate routine reports from CPIMS+, and be responsible for data analysis of Children Protection issues and trends. 
• Work collaboratively with colleagues, partner agencies and other key stakeholders to respond to systemically to issues that impact child safety and well-being through information sharing. 
• Prepare and submit weekly/monthly and feature reports as required and/or contribute to those being prepared by the Officer. 
• Liaise as required with agencies performing related work, including FTR and partner agencies supporting the ongoing development of the CPIMS+ system. 
• Assist in formulation of proposals outlining on the needs of children in Kakuma refugee camp, and participate in broader protection initiatives as relevant. 
• Review of work-plans and participation in drafting of reports and proposal development including logical framework.

R4. Data protection:

• Ensure protection of assets (Data management devices) and confidential data storage for both physical and software documents in appropriate secure locations. 
• Actively protect children in every aspect of work and personal life, by preventing harm and reporting child abuse.

R5. Coordination & Partnership:

• Assist Child Protection Officers in maintaining strong working relationship with all stakeholders including the Government Children Officer, County government, UN agencies and other humanitarian agencies working on CP.
• Participate in community events and celebrations that promote child rights and participation.
• Assist Child Protection Officers in formulating of case management tools. 

Experience and technical competencies: 

• Diploma/Degree in Information Technology or a related field from a recognized institution. 
• 2 years continuous work experience in data management, preferably in an NGO dealing with child protection/or human rights refugee or related organization. Practical experience of CPIMS+ is added advantage. 
• Demonstrated experience and knowledge of IT systems and packages including Microsoft Office and SPSS software. 
• Ability to tolerate cultural, educational and religious diversity in the work place; 
• Ability to work for long hours with minimal supervision. 
• Good team player with excellent interpersonal communication skill. 
• Good analytical and problem-solving skills.
• Demonstrate leadership skills. 
• Ability to work independently with guidelines and clear expectations. 

Education: 

• Diploma/Bachelor’s Degree in (IT, or any other related courses)
• Fluent in written and spoken English and Swahili.

DRC’s Core competencies: 
All DRC roles require the post-holder to master the below DRC’s core competencies: 

• Striving for excellence: you focus on reaching results while ensuring an efficient process.
• Collaborating: you involve relevant parties and encourage feedback.
• Taking the lead: you take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: you Uphold and promote the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

Conditions:  
Contract duration: 3 months contract with possibility of extension, subject to funding and performance. Salary and conditions will be in accordance with the Danish Refugee Council terms of employment for National staff.
Employment Category: Band I2
Reporting to: Protection Team Leader
Availability: October 2024
Location:  Kakuma (qualifies for RnR if relocated)
Key stakeholders:
Internal: Kakuma Protection and Livelihoods implementation teams, Support Services team, 
External: Local government authorities, Other NGOs, Donors – UNHCR, UNUCEF, UNFPA, UN Women, ECHO, DK1 etc, Implementing partners

General
Commitments: 
DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html)

Application Process:
Qualified candidates are invited to submit their applications, which should include a 1-page cover letter clearly stating their motivation, and qualifications and a CV. Applications should include contact details of three professional referees who have supervised the candidate in the last five years. One referee must be the applicant’s most recent manager. Only applications that address the stipulated duties and meet the required qualifications will be considered.  

We only accept applications sent via our online-application form on www.drc.ngo under Vacancies. Applications should be sent no later than: 18th  September 2024.

Gender Equality: 
DRC is committed to achieving gender parity in staffing at all levels.  In light of this, female candidates and those from minority groups are strongly encouraged to apply.