Reports Specialist

IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.
• Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply;
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality

Organizational Setting

The activities referred to in this Vacancy Announcement are carried out by the Briefs Unit located within the Office of the Director-General (ODG). The Briefs Unit is responsible for the preparation of all Briefs for the DG’s bilateral meetings and participation in events and field visits as needed, both at headquarters and during his official travels.

Reporting Lines

The Consultant or PSA selected will report to the Senior Programme Officer (Briefs).

Technical Focus

The Consultant or PSA will be responsible for planning, requesting, researching and compiling briefing materials, including main discussion points, for use by the Director-General and Core Leadership on the occasion of high-level meetings, panels and events, as well as contributing to the ongoing maintenance and development of appropriate tools and platforms for the production, monitoring and archiving of briefs and related information resources.

Tasks and responsibilities

• Contribute directly to the planning, scheduling, preparation and submission of briefs, reports and related products, including researching, analysing and collating content and reviewing and editing information to ensure the highest standards of quality, relevance and accuracy under tight and multiple deadlines.
• Take primary responsibility within the ODG Briefs Unit for content related to specific geographic and thematic areas (according to the team’s evolving work plan).
• Contribute to the ongoing development and implementation of the Briefs OnLine (BOL) system, the optimization of related workflows, and the creation and maintenance of databases, archives and monitoring tools as required.
• Develop content and BOL system guidelines and provides support and training as necessary to headquarters and decentralized office users.
• Perform other related duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• University degree in international relations, political science, social sciences and humanities, law, economics, agriculture or other relevant fields related to FAO’s Programme of Work.
• Three years of relevant experience in the field of programme/project management, operations, administration as well as development-related work in an international organizational setting, including planning and use of information and knowledge management platforms or workflow systems.
• Working knowledge of English.

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Work experience in more than one location or area of work.
• Familiarity with Briefs OnLine (BOL) system will be considered an asset.

Selection Criteria

Dependent on the orientation(s)\:

• Excellent English drafting and editorial skills and excellent knowledge of documentation standards.
• Advanced experience in the design, planning and preparation of technical/policy briefs, reports, speaking points and background documents for public or development institutions or academia.
• Experience in collecting, analysing and re-presenting complex concepts and treating sensitive topics for high-level audiences, while maintaining accuracy and adhering to strict and multiple deadlines.
• Sound experience in using and supporting the tailoring of web-based content management applications, including provision of user training and support.
• Work experience with United Nations or other development agencies, and knowledge of FAO’s mandate, policies, programmes, priorities and structure, including the decentralized office network, will be considered an asset.
• Knowledge of Arabic, Chinese or Russian will be considered an asset.

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency

HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp

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