Finance Assistant – SB-3

Organizational Setting

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind. The main aim of the FAO Representation in Cambodia is to assist government to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.

Reporting Lines

Under the general guidance of the FAO Representative and the immediate supervision of the Assistant FAO Representative (Administration), the Finance Assistant will specifically carry out the tasks listed below.

Technical Focus

The Finance Assistant will provide support to representation and projects in maintaining financial systems, recording and processing financial information, data entry and general financial administration to ensure effective financial management.

Tasks and responsibilities

The incumbent will be expected to carry out the following duties.
• Familiarize herself/himself thoroughly in GRMS applications and keeps abreast of all innovations in the system;
• Assist in the review and scrutinizing expenses supporting documents;
• Assist in account receivable and bank reconciliation function;
• Assist in the preparation of periodical budgetary and financial reports;
• Process claims or invoices and other payments requests in line with relevant regulations and instructions;
• Ensure that all supporting documents and information required to justify payment, including receipts, banking details, etc., are complete before releasing payments;
• Settle invoices and claims after verification of supporting documents;
• Compile and verify budget and accounting data by checking files, calculating costs and estimating anticipated expenditures; following authorization, make disbursements from petty cash as per delegation, maintain records of such disbursements and balance accounts as required;
• Assist in the preparation of periodic accounting records, finance and budget documents; record receipts and disbursements (ledgers, cash books, vouchers, etc.);
• Reconcile data for recurring or special reports; maintain contacts with local banks, verify account status and currency exchange rates;
• Perform other duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• University degree in business administration, finance, accounting, economics, or other relevant fields;
• At least three years of relevant experience in finance and operations related issue;
• Working knowledge of English and Khmer;
• National of Cambodia.

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Experience in the field of finance;
• Knowledge of UN or standard financial rules and procedures and project/programme administrative management procedures is considered an asset;
• Ability to work independently, under time pressure and meet deadlines;
• Thoroughness and reliability, sense of diplomacy and tact;
• Familiarity with procedures related to finance\:
• Prior experience with the UN and/or international organizations is an asset.

ADDITIONAL INFORMATION