Asset and Inventory Management Assistant

Kyiv

Organization: FAO - Food and Agriculture Organization of the United Nations
Location: Kyiv
Grade: Consultancy - Consultant - Contractors Agreement
Occupational Groups:
- Administrative support
- Logistics
- Transport and Distribution
- Supply Chain
Closing Date: 2024-09-20

IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
All selected candidates will undergo rigorous reference and background checks
All applications will be treated with the strictest confidentiality

Organizational Setting

The Food and Agriculture Organization (FAO) is a specialized agency of the United Nations that leads international efforts to defeat hunger. Our goal is to achieve food security for all and make sure that people have regular access to enough high-quality food to lead active, healthy lives. With 195 members - 194 countries and the European Union, FAO works in over 130 countries worldwide. FAO Ukraine is seeking to increase the resilience of livelihoods to threats and crises that affect agriculture, food and nutrition, focusing on four major areas\: - rural economic development - transition to sustainable agriculture and food production practices - adaptation to climate change - humanitarian assistance.

FAO Ukraine is the country office of the Food and Agriculture Organization of the United Nations, a specialized agency dedicated to achieving food security, reducing rural poverty, and promoting sustainable management of natural resources. FAO Ukraine works in close partnership with the government, civil society organizations, private sector, and other UN agencies to address the diverse challenges and opportunities in the agriculture, forestry, fisheries, and environmental sectors. By providing technical assistance, policy advice, and capacity development support, FAO Ukraine plays a vital role in fostering sustainable agricultural practices, strengthening the resilience of rural communities, and enhancing food security and nutrition across the country.

The role is full-time, in-office, based in Kyiv, Ukraine.

Reporting Lines

Under the overall supervision of the Head of Office/Designated Responsible Officer and under the direct supervision of the Head of Operations, and in close coordination with relevant administrative, programme, and operations colleagues in all FAO Ukraine offices.

Technical Focus

The Asset and Inventory Management Assistant performs a large variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.

Tasks and responsibilities

•Monitor the receiving, storing, issuing of goods and equipment in close collaboration with the procurement and logistics focal points

•Prepare inventories, regular update of stock records in COIN, and maintain an excel spreadsheet for entering the inventories.

•Facilitate tagging and labelling of all assets and equipment procured and maintain a room register for each room in the office premises.

•Maintain accurate and complete record of all items received as well as issued from the warehouse.

•Maintain a clean and well-organized inventory of items for easy access, issuing, and packing of items in the warehouse

•Proper arrangement of goods in the store and ensure that the stocks stay physically protected in warehouses.

•Undertake regular stock taking exercises and confirm the periodic stock on a regular basis with the Physical Asset Verification Report (PVA).

•Prepare monthly record for reconciliation of physical stock with the stock in the system.

•Undertake annual Physical Assert Verification exercise and submit the Physical Asset Verification Report (PVA) and Inventory Quantity Report.

•Facilitate disposal process of items for donation to government, partners and beneficiaries.

•Maintain a record of obsolete, damaged or unused items and coordinate disposal process.

•Perform other duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

•High school diploma

•At least 2 years of professional experience in administration inventory/Store Management, asset management, and/or logistics support work

•Limited knowledge (Level B) of English

•Working knowledge (Level C) of Ukrainian and/or Russian

•National of Ukraine

FAO Core Competencies

•Results Focus

•Teamwork

•Communication

•Building Effective Relationships

•Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

•Excellent organizational skills with good attention to details

•Good interpersonal, communications skills

•Ability to use own initiative, multi-task and excellent organizational skills

Selection Criteria

•Bachelor of Science or Bachelor of Administration (management, business, inventory/store management and other relevant fields are preferred)

•Relevant experience in financial management, administration, human resources management and planning is an asset.

•Knowledge of information technology (IT) in operating systems, database and network management, technical support and information security will be considered an asset.

•Good knowledge of the UN system, procedures and operational activities would be an advantage

ADDITIONAL INFORMATION

FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
Applications received after the closing date will not be accepted
Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http\://www.whed.net/
For additional employment opportunities visit the FAO employment website\: http\://www.fao.org/employment/home/en/
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp

FAO IS A NON-SMOKING ENVIRONMENT

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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