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Programme Associate

Port Louis

  • Organization: UNDP - United Nations Development Programme
  • Location: Port Louis
  • Grade: Level not specified - Level not specified
  • Occupational Groups:
    • Administrative support
    • Project and Programme Management
  • Closing Date: 2024-05-03

Background

 
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

 
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The UNDP Mauritius Country Office manages portfolio of donor funded projects worth 65 m USD covering various focal areas such as Digital Transformation, Gender, Governance, Climate Change Adaptation and Mitigation, Biodiversity, Sustainable Land Management, and Chemicals and Waste. Most projects are executed under Direct Implementation Modality (DIM) and in few cases the National Implementation Modality is used for SEDU.

Under the overall guidance of the Head of Socio Economic and Development Unit and direct supervision of designated supervisor, the Programme Associate provides programme support services ensuring high quality, accuracy and consistency of work.

The Programme Associate works in close collaboration with the operations, programme and project staff in the CO and UNDP HQ as required to exchange information and support programme delivery.The incumbent will be supporting the target the Socio Economic and Development Unit portfolio
 

Under the guidance of the Head of SEDU, the Programme Associate provides programme support services ensuring high quality, accuracy and consistency of work. The Programme Associate works in close collaboration with the operations, programme and project staff as well as operations in the CO and UNDP HQ as required to exchange information and support project delivery.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across
interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration

Duties and Responsibilities

1.) Supports formulation of programme strategies and the Country Programme Action Plan focusing on achievement of the following results:
 
  • Collection, analysis and presentation of information for identification of areas for support and programme formulation/ implementation;
  • Provide inputs to Integrated Work Plan (IWP)

2.) Provides effective support to management of the CO Programme focusing on the achievement of the following results:

  • Creation of projects in Quantum, preparation of budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of a project;
  • Monitor approved budget against ASL and take corrective actions in consultation with the direct supervisor;
  • Presentation of information for audit of NIM projects and support projects for timely completion of NIM audit;
  • Review of FACR form/FR, check accuracy and completeness of documentation and creation of vouchers in Atlas for cash advance and reporting of expenses;
  • Review request for direct payments from IPs, check accuracy and completeness of documentation and creation of vouchers in Quantum;
  • Training of project personnel on NIM modality, FR/FACE form and Quantum.

3.) Provides administrative support to the Environment Programme Unit focusing on achievement of the following results:
Administrative support
 

  • Preparation of non-PO vouchers for development projects;
  • Maintenance of the internal expenditures control system including timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
  • Creation of requisitions in Quantum for development projects, register of goods receipt in Quantum;
  • Review detail expenditure report, office resource overview and combined delivery reports for timely corrective actions on use of COAs and delivery tracking;
  • Support to the Environment Unit for organization of workshops, procurements and recruitments.

4.) Supports resource mobilization focusing on achievement of the following results:

  • Review of contributions agreement, managing contributions in Quantum;
  • Making all necessary entries and provisions for GMS as per requirements

5) Supports knowledge building and knowledge sharing in the project focusing on achievement of the following results:

  • Participation in the trainings for the operations/ projects staff on project;
  • Assist in the organization and logistics of workshops, conferences, trainings;
  • Contributions to knowledge networks and communities of practice.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies

Core Competencies

Achieve Results                         LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality                                                   work by deadline
Think Innovatively                     LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes                                                   improvements 
Learn Continuously                   LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes,                                                         asks for feedback
Adapt with Agility                     LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is                                                           flexible 
Act with Determination             LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity,                                                     confident
Engage and Partner                   LEVEL 1: Demonstrates compassion/understanding towards others, forms                                                             positive relationships
Enable Diversity and Inclusion  LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront                                                        discrimination 
 

Cross-Functional & Technical competencies

Thematic Area               Name                             Definition   
Business Development   Knowledge Generation   Ability to research and turn information into useful                                                                                                  knowledge, relevant for content, or responsive to a stated                                                                                      need   
Business Management   Project Management      Ability to plan, organize, prioritize and control resources,                                                                                        procedures and protocols to achieve specific goals   
Business Management   Communication              Ability to communicate in a clear, concise and unambiguous                                                                                  manner both through written and verbal communication; to                                                                                    tailor messages and choose communication methods                                                                                              depending on the audience. Ability to manage                                                                                                        communications internally and externally, through media,                                                                                      social media and other appropriate channels   
Business Management   Customer Satisfaction/

                                       Client Management        Ability to respond timely and appropriately with a sense of                                                                                      urgency, provide consistent solutions, and deliver timely and                                                                                  quality results and/or solutions to fulfil and understand the                                                                                    real customers' needs. Provide inputs to the development of                                                                                  customer service strategy. Look for ways to add value beyond                                                                                clients' immediate requests. Ability to anticipate client's                                                                                          upcoming needs and concerns.   
Business Management   Operations Management   Ability to effectively plan, organize, and oversee the                                                                                               Organisation business processes in order to convert its                                                                                           assets into the best results in the most efficient manner.                                                                                         Knowledge of relevant coBusiness Management   Monitoring                                    Ability to provide managers and key stakeholders with                                                                                            regular feedback on the consistency or discrepancy between                                                                                  planned and actual activities and programme performance                                                                                      and results   
2030 Agenda: People       Gender                          Gender Mainstreaming
 

Required Skills and Experience
 
Education:
  • Completion of Higher Secondary Education is required. 

OR

  • A bachelor’s degree in business or public administration, Economics, Political Sciences and Social Sciences or related field, will be given due consideration, but it is not a requirement
Experience:
  • Minimum 6 years (with secondary education) or 3 years (with bachelor’s degree) of relevant administrative or programme experience at the national or international level is required;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages; experience in handling of web-based management systems is required; 
  • Demonstrable experience in administering project budgets, tracking financial expenditure, and performing administrative duties is desired;
  • Demonstrable ability to maintain effective communications with different stakeholders and arrange stakeholder meetings and/or workshops is desired.
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.

 
Disclaimer

 

 
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

 
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

 
Applicant information about UNDP rosters

 
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

 
Non-discrimination

 
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

 
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

 
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