Programme Associate

The Programme Associate can supervise clerical and support staff of the Programme Unit. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP.

The Programme Unit works to support achievement of UNDP strategic objectives to create a world where people and planet thrive together, and to help the Country Office act with both ambition and scale to address urgent problems facing the country as well as global climate deteriorating conditions. Programme staff assist the Country Office in formulating and implementing programme strategies that go beyond solving immediate development challenges to create future smart and integrated systemic changes in resilience and capacity building within the country.

• Support to management of the CO programme
• Administrative support to the Programme Unit
• Support to resource mobilization
• Facilitation of knowledge building and knowledge sharing

1.) Supports formulation of programme strategies and implementation of the Country Programme Document focusing on achievement of the following results:

• Provide background information for preparation of CPDs and establishment of Baselines, Milestones and Targets (BMT). 
• Provide information/evidence to guide future programming and identify implementation arrangements. 

2.) Provide effective support to management of the Country Office programme.

• Provide background information for preparation of CPDs and establishment of Baselines, Milestones and Targets (BMT). 
• Provide information/evidence to guide future programming and identify implementation arrangements.

3.) Support implementation of the CO partnership and resource mobilization strategies.

• Review of NIM projects Financial Reports; Timely corrective actions on unposted vouchers, including vouchers with budget check errors, match exceptions, and unapproved vouchers. 
• Creation of requisitions in Quantum for development projects, register of goods receipt in Quantum.
• Preparation of requisitions for development projects can be performed either by Programme Associates or by Programme Assistants depending on the set up of the office. 
• Voucher creation functions in the offices with Service Centres or Project offices, can be performed either by Service Administrators of Service Centres or Finance Assistants of Project offices.
• Analyze information on donors and prepare donor profiles. 
• Track and report on mobilized resources. 
• Review contributions agreements and manage contributions in ERP.

4.) Facilitate knowledge building and knowledge sharing in the Country Office.

• Organize and deliver programme related training for relevant programme and operations personnel.
• Compile lessons learned and best practices.
• Provide contributions to knowledge networks, communities of practice and digital knowledge platforms. 

5.) Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on the achievement of the following results:

Organization of trainings for the operations/ projects staff on programme.

Synthesis of lessons learnt and best practices in programme.

Sound contributions to knowledge networks and communities of practice.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organisation.

Expected Demonstration of Competencies

Core : Full list of UNDP Core Competencies can be found here 

Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work

Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking

Learn Continuously:LEVEL 2: Go outside comfort zone, learn from others and support their learning

Adapt with Agility :LEVEL 2: Adapt processes/approaches to new situations, involve others in change process

Act with Determination :LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously

Engage and Partner:LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships

Enable Diversity and Inclusion:LEVEL 2: Facilitate conversations to bridge differences, considers in decision making 

Cross-Functional & Technical competencies (insert up to 7 competencies) 

Thematic Area Name  Definition

Business Management: Project Management Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals

Business Management: Customer Satisfaction/Client Management              •Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. 

•            Provide inputs to the development of customer service strategy.

•            Look for ways to add value beyond clients' immediate requests. 

Ability to anticipate client's upcoming needs and concerns.

Business Development             Knowledge Generation              Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need

Business Management             Risk Management         Ability to identify and organize action around mitigating and proactively managing risks

Business Management             Results-based Management   Ability to manage programmes and projects with a focus on improved performance and demonstrable results.

Finance Budget Management  Ability to support budgetary aspects of work planning process, drawing and management of team budgets.

Procurement    Contract Management

Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations.

VI. Keywords

Programme Development

Results based management.

Financial reporting and tracking

Resource mobilization