Procurement Senior Officer

Kabul

Organization: UNOPS - United Nations Office for Project Services
Location: Kabul
Grade: Junior level - LICA-9, Local Individual Contractors Agreement
Occupational Groups:
- Procurement
Closing Date: Closed

Job categories Procurement

Vacancy code VA/2024/B5101/27757

Department/office AR, AFCO, Afghanistan

Duty station Kabul, Afghanistan

Contract type Local ICA Specialist

Contract level LICA Specialist-9

Duration Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance

Application period 19-Mar-2024 to 02-Apr-2024

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Functional Responsibilities

Implementation of transactional procurement
Management of procurement processes
Implementation of sourcing strategy and e-procurement tools
Team Management
Facilitation of knowledge building and knowledge sharing

1. In close cooperation with the Procurement Specialist and under the guidance of a Procurement Advisor, the Snr. Procurement Officer will be central on issues related to procurement activities, implements operational strategies and manages procurement, contract, and sourcing transactions, actions and processes for goods, services, and works, focusing on achievement of the following results:

Full compliance of assigned procurement activities with UNOPS rules, regulations, policies and strategies; internal controls and client orientation.
Implementation of the different steps of the procurement processes, including Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.
Implementation of strategic procurement for projects assigned.
Research undertaken and data provided for the project’s supply market intelligence and analysis.

2. Manages and guides procurement processes for a select group of technically complex goods, services and works within the project, focusing on achievement of the following results:

Sustainability embedded along the procurement processes.
Timely and duly prepared procurement plans for projects and monitoring of their implementation.
Establishment of Long Term Agreements (LTAs) and/or service contracts, and other instruments, when necessary, either through standard or emergency procurement procedures in compliance with the Procurement Policy.
Implementation of proper monitoring and control of procurement processes including organization of EPP-RFQ, RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation.
Awards recommended based on UNOPS procurement rules and procedures.
Administration and management of procurement contracts, analysis of contract performance against agreed benchmarks and pre-established reporting mechanisms.
Advice, remedial actions, or solutions to Programme and Project Team on procurement related issues.

3. Implements sourcing strategy and e-procurement tools focusing on achievement of the following results:

Development and management of the rosters of suppliers.
Utilization of-sourcing module and other ERP systems in accordance with UNOPS Procurement Groups’ goals and standards in this area

4. Team Management

Support the Procurement Advisor and Procurement Specialist in the management and development of the procurement team.
Facilitate the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.
Provide oversight, ensuring compliance by team members with existing policies and best practices.

5. Knowledge Building and Knowledge Sharing

Organize, facilitate and/or deliver training and learning initiatives for the project team on Procurement-related topics.
Contribute to Procurement knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in procurement.
Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

Education/Experience/Language requirements

Education:

Advanced Degree or equivalent, preferably in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Economics or related fields.
A first-level university degree in combination with four (4) years' experience in procurement management, Business Administration, Public Administration, or related field may be accepted in lieu of the advanced university degree.
For those who do not have a degree in Procurement of Supply Chain Management, Chartered Institute of Supply and Management (CIPS) or similar international Certification is a distinct advantage.
Knowledge of UN/ /UNOPS Procurement Rules and Regulations is a distinct advantage.

Experience:

A minimum of four (4) years’ professional experience in public procurement.
Experience in working with a range of stakeholders in developing and developed countries.
Supervisory experience of personnel in procurement support services
Some experience in UN system organizations, preferably in a developing country, is desirable.