Logistics Officer (Procurement) Poland

All NRC employees are expected to work in accordance with the organization’s values. To be dedicated, innovative, inclusive and accountable are attitudes and beliefs that shall guide our actions and relationships. 

Role and responsibilities:

The purpose of the Logistics Officer (Procurement) is to support the effective operation of the NRC Poland Logistics Team and related programme activities by implementing sound procurement practices in accordance with NRC’s policies and procedures and relevant donor guidelines. 

Generic responsibilities:

• Ensure adherence to NRC policies, handbooks, guidelines, SOP’s and donor requirements 
• Implement delegated procurement function portfolio according to Plan of Action 
• Conduct and follow up daily operational procurement activities 
• Support the administration of resources so that deliverables are achieved within set budgets, timelines and standards 
• Prepare and develop procurement reports as required by Country office 
• Support in development of SOPs as requested 
• Ensure proper filing of all support documents 
• Promote and share ideas for improvement of the procurement function 
• Perform other duties, as assigned by Line Manager 

Specific responsibilities:

• Promote the humanitarian procurement principles of value for money, anti-corruption, transparency, proportionality, fairness, and avoiding conflicts of interest, in all procurement activities 
• Support Programme staff in the preparation of Procurement Requests (PR) 
• Execute Procurement Requests received or as delegated by Line Manager
• Prepare and review procurement documentation, incl. Request for Quotation (RFQ), Invitation to Bid (ITB), Tender Notice, Comparative Bid Analysis (CBA), Purchase Orders (PO), and Contracts 
• Support the preparation of Purchase Orders (PO) against framework agreements (FWA) 
• Monitor contract delivery and prepare and submit payment requests to Finance 
• Monitor and report on suppliers’ performance 
• Conduct regular market assessments, update and maintain country-wide pricing lists for accurate procurement planning 
• Act as a focal point, within your delegated procurement function, for communication between the critical interfaces, such as Programme teams and Finance 
• Support the preparation of procurement KPI reporting for the NRC Deliver initiative 
• Ensure paper and electronic procurement records are maintained in a systematic manner and providing a clear auditable trail in line with NRC’s standard procurement procedures, Office 365, and Securing Supporting Documentation (SSD) guidelines 

Competencies:

Competencies are important in order for the employee and the organization to deliver desired results. Competencies are relevant for all staff and are divided into the following categories: 

Generic professional competencies: 

• Bachelor’s degree in Business or related fields 
• Minimum 2 years previous work experience in Logistics, Procurement, Purchasing, or Administration 
• Previous experience from working with a local NGO or international NGO (an advantage)
• Previous experience from working in a humanitarian/recovery context (preferred) 
• Documented results related to the position’s responsibilities 
• Good working knowledge of English both written and spoken 
• Good working knowledge of MS Office (MS Word, Excel, and Outlook) 

Context related skills, knowledge and experience:

• Familiarity with the principles of humanitarian procurement and donor funding guidelines 
• Strong communication and interpersonal skills 
• Good diplomacy and negotiating skills 
• Service minded, with strong problem solving, organizational, and planning skills 
• Good cultural awareness and sensitivity 
• Experience working in multi-cultural office environments 
• Highly approachable, trustworthy, and confidential 
• Excellent attention to detail 

Behavioral competencies:

• Planning and delivering result 
• Handling insecure environments 
• Communication with impact and respect 
• Working with people 
• Coping with change 

Kindly note that empty or incomplete applications as well as CVs received via email will not be considered official and will not be processed.

This position is open to candidates who have the legal right to work in Poland. Please note that we are unable to provide work permits or visa sponsorships for this position.