Traineeship in Project Management - Fundraising

What we do

The International Committee of the Red Cross (ICRC) works worldwide to provide humanitarian assistance to people affected by conflict and armed violence. We take action in response to emergencies and at the same time promote respect for international humanitarian law. We are an independent and neutral organization, and our mandate stems essentially from the Geneva Conventions of 1949. We work closely with National Red Cross and Red Crescent Societies and with their International Federation in order to ensure a concerted, rational and rapid humanitarian response to the needs of the victims of armed conflict or any other situation of internal violence. We direct and coordinate the international activities conducted in these situations.

Purpose

The Resource Mobilization Division (REM) manages the institutional relationship between ICRC and its various donors. A new strategy for ICRC Resource Mobilisation 2020-2030 has been validated in December 2020 which aims to guide fundraising efforts at the ICRC. It established five strategic orientations that seek to address challenges identified today and prepare fundraising at the ICRC in the future. In this context, a large number of projects have started, impacting not only our systems but also processes, roles and responsibilities and ways of working, which require follow-up and coordination. The associate will act as “Project Management Officer” (PMO) REM Management Team on different ongoing projects with project management (PMO) and change management activities.

Reports to (role)

REM Portfolio Manager

Relationships

The associate will be part of a pool of associates and will have the opportunity to work on projects with other units within REM (up to 50% of its time). The associate’s profile and interest will be considered for the allocation of projects. The associate may be required to handle autonomously specific projects for the division.

General Duties

• Understands and adheres to the seven Fundamental Principles of the International Red Cross and Red Crescent Movement;
• Understands and adheres to the ICRC Code of Conduct;
• Understands the roles of the components of the International Red Cross and Red Crescent Movement;
• Respects and observes staff regulations and security rules at all times;
• Represents the ICRC in a professional manner at all times;
• Develops and maintains a cheerful and conducive working environment with colleagues and line managers;
• Performs all duties with the highest level of confidentiality in the interest of the employees and the ICRC;
• May be asked to perform tasks not covered in this job description and to provide support to other departments when vital.

Accountabilities & Functional responsibilities

Initiation:

• Centralize needs, prioritize requests as per division’s objectives and priorities.
• Participate to project prioritisation and definition, prepare project charters.

Planning and design:
 

• Design project management plan, complete with results, schedule, time and required resources.
• Monitor project planning.

Execution:

• Participate to the delivery of certain results together with project managers (ex. data consolidation, data analysis, process mapping…) or autonomously for individual projects.

Supervising and controlling:

• On a regular basis, prioritize project status meeting together with project managers to identify potential problems and supervise project progress.
• Update our project portfolio (status, timelines, % of completion, …).
• Prepare meetings’ presentations and write minutes of meeting for decision / action follow-up.
• Identify potential risks and supervise them in line with ICRC Risk Management framework.
• Complete project indicators and update project monitoring dashboards.

Closure:

• Close projects by ensuring all activities have been delivered, build project closure report and participate to lessons learned exercises.

Change management:
 

• Participate to change management activities (prepare communication plan and / or material, deliver communication, trainings, …).
• Support the teams with the integration on the new ways of working.

Desired profile and skills

• Generalist profile (Master of Science in Business Administration, Hospitality, Economics, Engineering, Digital Marketing / Communication).
• Strongly motivated by humanitarian work.
• Autonomy (ability to work independently).
• Multi-tasking (ability to coordinate different projects - tasks in parallel).
• Out-of-box thinking.
• Great teammate.
• Good command of oral and written English (French is an asset).
• Proficient in Excel and Powerpoint.
• Knowledge of MS Project (Project Online is an asset).

Professional Experience required

• First experience in project management (in any context - associative or professional).
• First experience of working or volunteering in one of the following areas is an asset:

1. International or national humanitarian organizations.
2. The Red Cross Movement.
3. Marketing, communication, event organization or customer relation.

Our Values

At the ICRC, we value impact, collaboration, respect, and compassion. We seek candidates who demonstrate behaviors based on these shared values. For more information on the ICRC values, please visit this page.

Additional information

• Location: Geneva
• Type of contract: Traineeship
• Length of assignment: 12 months
• Relocation: Not provided for traineeships
• Visa/permit: legitimacy card provided
• Gross monthly salary: 3,840.00 CHF
• Estimated start date: 01.08.023
• Application deadline: 19.05.2023
• Application documents required: diplomas, work certificates, scan color of passport - please upload it on your profile

The ICRC values diversity and is committed to build an inclusive working environment. We encourage application from all qualified candidates.