Supply & Procurement Officer

Details

Mission and objectives

UNICEF is mandated by the United Nations General Assembly to advocate for the protection of children’s rights, to help meet their basic needs and to expand their opportunities to reach their full potential. UNICEF is guided by the Convention on the Rights of the Child and strives to establish children’s rights as enduring ethical principles and international standards of behaviour towards children. UNICEF insists that the survival, protection and development of children are universal development imperatives that are integral to human progress. UNICEF and China have a long history of collaboration. In 1947, China became the first country in Asia to welcome a partnership with UNICEF, and our first programme provided emergency relief services to children. Between 1948 and 1951, our work in China included child feeding, as well as training to build capacity for maternal and child health care, sanitation and first aid. This training programme later influenced China's “barefoot doctor” rural healthcare system. Our partnerships in China resumed in 1979. Since that time, we have contributed to many of China's most significant developments for children.

Context

UNICEF China and its government partners work to improve the lives of the most vulnerable children. Every child has the right to survive, develop, be protected and participate in family and society. UNICEF collaborates with many partners to help make those rights a reality in China. We work by developing demonstration models and approaches in rural poor and urban marginalized communities. Once an approach has been shown to be effective, we support the government to replicate and expand the approach with its own budget. UNICEF also plays an important role in advancing research and assembling scientific evidence about children in collaboration with Chinese universities, research centres and policy-making institutions. We support the government to use this data, along with the findings from our pilot programmes, to develop evidence-based policies and laws. In the recent past, many important achievements for children in China have been based on innovative models and pioneering research supported by UNICEF. For more than forty years, our programme of cooperation with the Government of China has helped to improve the lives of children and women in all provinces. UNICEF also partners with the private sector by providing ideas and opportunities for improving the lives of children in China. Children's rights and welfare are integral to a corporation's social responsibility to the communities in which it works. We are helping the private sector to develop child's rights business principles, engage on protecting child rights, and mobilize to make children's lives better. As a global child rights organization, UNICEF also helps to give a voice to and advocate for children, so that their rights are given the highest priority by all sectors of society. As China's development moves ahead rapidly we are increasingly focused on engaging all citizens in China in the mission of promoting and protecting children's rights. At UNICEF, we commit to the highest levels of integrity, transparency and accountability in our procurement activities, and we work with suppliers that comply with the highest ethical standards of conduct. UNICEF Supply Division has identified 8 strategic areas (listed below) to drive equitable access to essential supplies and services for every child and adolescent during the 2022-2025 period. 1. Emergency preparedness and response 2. Strategic procurement and delivery 3. Market influencing and product innovation 4. Financing partnerships and solutions 5. Systems strengthening 6. Digitalization of the supply chain 7. Strategic partnerships 8. People and culture And the future and present of the public procurement for UNICEF is in sustainable procurement.

Task description

Within the delegated authority and under the supervision of Supply & Procurement Specialist or his/her designated mandated representative(s), the UNV Supply & Procurement Officer will drive the team’s transaction work on digitalization, which covers: - Systematic design and implementation on Supply’s knowledge management at UNICEF China Site CHN-Supply portal - Comprehensive layout design to include necessary information of sharing at Supply’s tender page https://www.unicef.cn/unicef-tenders and keep them up to date - Transforming data entry of annual Supply Plan from excel to online tool to enable real-time monitoring of supply and procurement processes - Supporting the team’s effort on Suppliers Database’s categorization and conducting regular maintenance to such database - Assisting the team lead in preparation of supply and procurement statistics for reporting purposes - Recording correspondences log for the team (i.e., official letters faxed out to external gov. entities) - Backing up team member on low value procurement activities - Assisting team members on physical samples evaluation on Goods procurement - Assisting team members on sourcing efforts on solicitation of Services contracting - Backing up team members on administrative works at ad hoc basis - Any other related tasks as may be required or assigned by the supervisor Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Provide annual and end of assignment self-reports on UN Volunteer actions, results and opportunities. • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible. Results/expected outputs: • As an active UNICEF team member, efficient, timely, responsive, client-friendly and high-quality support rendered to UNICEF and its beneficiaries in the accomplishment of her/his functions, including: • Ensured an agile, adaptable CHN-Supply Portal is functioning for the office • Ensured up-to-date information is shared at https://www.unicef.cn/unicef-tenders • Ensured Suppliers’ Database is in-placed and organized per commodity groups • Ensured digitalized Supply Plan tracking tool will facilitate the team’s working interaction with relevant stakeholders during supply and procurement processes • Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment • A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed