Procurement Officer (Re- advertisement) , Multiple positions

UNOPS -Mozambique Office is recruiting this position through an Emergency Procurement Process (EPP).

Project background

S/he analyzes and interprets the respective rules and regulations and provides advice and solutions to a wide spectrum of complex issues related to procurement. The role requires deep understanding of procurement policy and processes and the Procurement Specialist should be able to apply them to the appropriate situations.

In addition to responsibility for the deliverables of the work team, the incumbent’s work is focused on strategic relationship building and demand management, mainly referred to aggregation and dealing with complex organizational structures, preparation of business cases and understanding of the supply market, as well as sharing knowledge with projects in order to achieve reductions of costs and savings.

Maintaining the highest degree of personal and professional ethics, the Procurement Specialist promotes a collaborative, client-focused, quality and results-oriented approach in the Business Unit.  

The Procurement Specialist works in close collaboration with the programme/project colleagues in the given geographical area, with UNOPS KEMC Procurement and Head of Support Services (who is responsible for oversight and compliance across the Hub) and with UNOPS HQ personnel, particularly with the Procurement Group (PG), as well as the Government officials, to successfully deliver procurement services.

The Procurement Specialist will work in close cooperation with the Business Unit and Project Managers and report to the management on central issues related to procurement activities.  S/he supervises and leads procurement personnel to deliver work results, in close cooperation with the leadership team in the given geographical area. 

Under the guidance and direct supervision of the Procurement Specialist, and in coordination with the relevant Project Manager(s), the Procurement Officer is responsible for the effective delivery of procurement services reflecting best practices in international public procurement, compliance with UNOPS procurement rules and regulations, appropriate risk management and obtaining the best value for money.  S/he analyzes and interprets the respective rules and regulations and provides solutions to a wide range of issues related to procurement.  Procurement Officer will provide services covering some or all functions in the procurement cycle (planning, sourcing, solicitation, evaluation, contracting and logistics).

Implements key aspects of operational procurement strategies focusing on achievement of the following results:

● Full compliance of assigned procurement activities with UNOPS rules, regulations, policies and strategies; implementation of effective internal control, proper design and functioning of a client-oriented procurement management system.

● Implementation of, or support to, the different steps of the procurement processes, including Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.

Provides technical support and guidance to procurement processes of the Business Unit, focusing on achievement of the following results:

● Timely and duly prepared elements of procurement plans and monitoring of their implementation.

● Guidelines followed on embedding sustainability along the procurement process.

● Organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation.

● Preparation of submissions to the Contract and Property Committees (CPCs).

● Monitoring of contractor performance and certification of completed work for compliance with contractual terms and payment.

● Advice, remedial actions, or solutions to Project Managers on procurement issues.

● Drafting of Long Term Agreements (LTAs), Blanket Purchase Agreements (BPAs) and/or service contracts and other instruments, when necessary, either through standard or emergency procurement procedures. 

Implementation  of sourcing strategy and e-procurement tools focusing on achievement of the following results:

● Development and management of the rosters of suppliers.

● Utilization of-sourcing module in accordance with UNOPS Procurement Group’s goals and standards in this area.

• A first-level university degree in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Economics or related field.

• For those who do not have a degree in Procurement or Supply Chain Management, Chartered Institute of Supply and Management (CIPS) or similar international Certification is a distinct advantage.

1. Contract type: Local Individual Contractor Agreement (LICA)
2. Contract level: LICA 8/ ICS 8
3. Contract duration: ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

• This position is based in a non family duty station

• This is an EPP ICA Recruitment process

Terms and Conditions 

• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.