Supply Chain Volunteer

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home. The IRC has been working in Uganda since 1998 supporting nationals and refugees and various institutions in the country notably the government, community-based organizations, the civil society, and the private sector. The current program portfolio in Uganda includes health, peace building, gender-based violence, economic recovery and agribusiness, and children & youth. https://www.rescue.org/country/uganda. IRC has a country office in Kampala, a regional office in Kitgum (and Lamwo), and Moroto. Given the conflict outbreak in South Sudan, IRC re-opened the Yumbe Field site office to support refugees being settled in Bidibidi, Imvepi and Omugo refugee settlement in Yumbe and Arua Districts respectively.

Job Overview:
Supply Chain Volunteer Will Report to the Supply Chain Officer. He/she will be responsible for ensuring the overall care and maintenance of the Kampala stores, Transport and Assets. The Supply Chain Volunteer-Transport/Stores/Assets must be able to rapidly turn Program materials around, whilst ensuring the security/ safety of the materials and maintaining audit-compliant records. The Supply Chain Volunteer: Transport/Stores/Assets shall dedicate appropriate time to all the three distinct roles. 

The Supply Chain Volunteer is responsible for maintaining IRC stores, receiving, and dispatching goods, supporting vehicle/transport operation, and managing all paperwork/ records related to the tracking of IRC inventory.

Duties and Responsibilities:

Assets/Stores:

•Understand, implement and / or maintain standard IRC inventory management policies and procedures.
•Manage and document the receipt, handling, storage, release, and reporting of goods through the store(s).
•Advise supervisor on potential inventory shortage.
•Manage casual laborers in the stores.
•Ensure the maintenance of store(s), fittings, and equipment.
•Implement and ensure clear safety procedures.
•Implement and ensure clear loading / unloading procedures, correct stacking, and turnover (FIFO) procedures.
•Advise the Supply chain officer of store-specific issues or improvements
•Maintain the stores activity book recording all outgoing and incoming receipts and activities.
•Monitor security of IRC’s storage and supplies.
•Receive completed store’s request forms and prepare the goods for issuance.    
•Ensure goods, equipment is signed for received on the request form (office expendables) or waybill (all other items).
•Prepare a monthly report for assets and the expendables Warehouse outlining all stock movements remaining balances, maintain prologs and registers.
•On a monthly basis, work with the Supply chain officer to reconcile the Warehouse register.
•Update the stock record cards and database regularly.
•Conduct routine inventory inspection and submit report to the Supply chain officer in a timely manner.
•Maintain asset and store records; ensure regular updates including details of the Asset, transferred, asset repaired, Asset breakdowns etc.
•Ensure that all assets are tagged and labeled as per IRC asset policy.
•Ensure that there is proper record management of the store, and the records are accurate and update. 
•Correctly manage and account for all incoming and outgoing stock by using well maintained and detailed documentation.
•Store management, ensure cleanness, orderly storage of items, custodian of the store’s keys.
•The different store and asset policies and required documentation are always followed and in place.
•Correctly manage and account for all incoming and outgoing stock by using well maintained and detailed documentation, good, received note, store release, waybills, bin cards etc.

Transport:
•Work with the transport manager to design a suitably staffed and equipped transport function to support the IRC’s vehicle operations and policies.
•Implement and direct IRC standard Vehicle policies and procedures, with particular attention to safety and security issues.
•Manage and be accountable for the vehicle fleet, ordering and inventory management of all vehicles related parts and consumables, including fuel.
•Focal point for all purchases in Transport department. Raising PRs for vehicles spare parts and vehicle repairs. 
•Ensure that appropriate communications equipment is installed and functioning in IRC vehicles to meet the operational and security requirements.
•Ensure the correct and timely routine maintenance and repair of IRC vehicles and generators.
•Ensure that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).
•Inspect and record condition of vehicles, by maintaining daily checklists file and ensuring that Vehicles logbooks are accurately filled.
•Carry out regular training to all drivers on basic vehicle mechanic skills, daily vehicle inspection, drills on safety driving, defensive driving, etc.
•Ensure all vehicles are properly cleaned on daily basis.
•Prepare weekly and monthly report on transport department and discuss with transport manager
•Requesting fuel forms for refueling and keeping accurate records and monitoring system on fuel consumption.
•Work with the transport manager to ensure that vehicles are prepared for routine and emergency security requirements.
•Ensure that all vehicles are secure when not in use.
•Any other duties as may be assigned by the supervisor