Human Resources Assistant

IRC Background:  The mission of the International Rescue Committee (IRC) is to help people whose lives and livelihoods are shattered by conflict and disaster to survive, recover and gain control of their future. Founded in 1933, the IRC has a presence in over 40 countries and 27 offices in the United States; the IRC leads the way from harm to home. IRC opened an office in Seattle in 1976 and provides a continuum of services including intensive case management, employment and economic empowerment services, immigration assistance, health and wellness programming, and education support to refugee and immigrant families in Washington State. IRC Washington is committed to providing trauma-informed, equitable, and accessible services and maintaining and evolving a diverse, inclusive, and supportive workplace.

Job Overview:

Under the direct supervision of the HR Administrator, the Human Resources Assistant (HRA) supports the affairs related to the day to day running of IRC Washington and is the focal person providing key support on HR administration.  The HRA will assist in the human resources activities including recruitment and orientation, personnel files, time attendance management and orientation.

Major Responsibilities:

Recruitment & Onboarding

• Assist in initiating and coordinating all the recruitment requests and follow through on hiring procedures in line with the policy including sharing applications with hiring managers
• Support development and preparing, assist in posting all job advertisements for all vacant positions in appropriate channels and ensure wide and appropriate distribution, this includes e-filing of application and sending out HR communications
• Organize interviews and follow through on hiring procedures in line with the IRC policy including conducting reference checks and managing background checks
• Liaise with hiring managers to ensure new staff are oriented upon hire in all IRC offices. Includes setting up email accounts, providing pre-assignment information, organizing the onboarding schedule, orienting employee to the IRC Way in the office
•  In conjunction with the HR Manager work closely with HR Ops and other stake holders as directed to provide needed document and process changes information relevant to IRC personnel

Administration

• Assist in preparing and track offer letters and employment agreements
• Assist in maintaining accurate and up to date personnel records of all employees including orderly archiving

Other

• Prepare regular and ad hoc reports
• Respond to queries on HR administrative matters
• Comply with all policies, procedures and protocols of the agency
• Other duties as assigned by supervisor

Key Working Relationships:

Position Reports to:  Human Resources Administrator
Indirect Reporting: Not Applicable
Other Internal and/or external contacts:

Internal: IRC Staff, Volunteers, and Interns, all IRC organization