Information Management Manger- Afghan Nationals Only

Information Management

• Serve as the primary person responsible for ensuring the availability of protection trends analyses and dashboards from protection monitoring data and other program data, which includes quantitative and qualitative data, and ad hoc basis as required.
• Manage protection-related feedback and complaints in coordination with the Monitoring and Evaluation team and Integrated Protection Managers.
• Support field teams to maintain a high standard of data protection and confidentiality of beneficiaries and of the staff involved in data collection.
• Ensure safe protection of data, create, and maintain confidential databases, manage hard copies where applicable, and train Protection staff on safe data protection and management.
• Ensure data received from the field teams is correctly entered into the program trackers on a weekly basis - gather, consolidate, clarify errors and clear the program data.
• Ensure accurate and regular data entry and review, including robust analysis and identification of trends, following the Protection information management protocols and standards set out by the Information Management systems.
• Share the weekly updated program data and indicator tracker with the relevant managers e.g. CP Manager, PRoL Managers etc, alongside a brief trends analysis report on cases documented to guide protection activities and informed programming.
• Ensure all hard copy of case management and Integrated Protection activities files are securely stored (i.e. in strong lockable file cabinets where appropriate).

Reporting

• In collaboration with respective protection managers, build the capacity of Senior Officers and Officers, Protection Monitors on how to access, and use protection-related databases and information management tools as required.
• Coordinate with Senior Officers and Officers on standardizing internal reporting under the guidance of PRoL Coordinator and Managers.
• Develop, establish, maintain, and continuously improve protection reporting and information management processes.
• Ensure submission of monthly program data and indicator tracking reports and analysis to the Protection Managers, in-line with data safety and ethical standards.
• Support the compilation, editing, and writing of monthly and quarterly program reports using assigned templates, including collating reports from field staff, and producing final information products.
• Contribute to relevant protection reports, factsheets, summaries, and dashboards.
• Ensure timely reporting into the Afghanistan Protection Cluster Mechanism including Report Hub on a monthly basis.
• Ensure timely submission of monthly protection monitoring data to the PRoL Coordinator.

General Administration:

• Provide support to the Protection Admin Senior Officer in following up time sheets for the Integrated Protection team at the end of the month and submit to HR/finance.
• Provide support to the Protection Admin Senior Officer with tracking of all staff leave requests, vacation plans, and monthly balances; report adherence to leave planning to Managers monthly.
• Provide support to the Protection Admin Senior Officer with the preparation and organization of trainings, workshops, and other events.
• Provide support to the Protection Admin Senior Officer to follow up, compile, and monitor the submission of weekly work plans from officers on a weekly basis.
• Provide support to the Protection Admin Senior Officer to follow up and monitor BVA and procurement tracking
• Other duties as assigned by the coordinator.

Other

• All IRC staff are required to adhere to THE IRC Way Standards for Professional Conduct and the IRC country employment policies.
  
• Other related duties as assigned by the supervisor/PRoL Coordinator