Operations Support Intern

Background

I. Organizational Context

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

In Türkiye, in line with its global Strategic Plan 2022-2025 and Country Strategic Note (2022-2025), and the overall UN Sustainable Development Cooperation Framework for Turkey (UNSDCF) (2021-2025), UN Women works towards the overarching goal of “Women and girls including those at greatest risk of being left behind fully exercise their human rights, enjoy a life free from violence and discrimination, and lead, influence and benefit from sustainable and inclusive socioeconomic development towards the advancement of gender equality in Turkey”. UN Women works in four thematic areas: (i) governance and participation in public life; (ii) women’s economic empowerment; (iii) ending violence against women and girls; and (iv) women, peace and security, humanitarian action and disaster risk reduction. In line with its coordination mandate, UN Women promotes coordination and coherence across the UN system to enhance accountability and results for gender equality and women’s empowerment, including through joint programmatic and advocacy actions and initiatives, standardized tools and guidance and services to strengthen the relevant capacities of the UN system.

UN Women Türkiye collaborates with numerous partners – central and local level government authorities, civil society organizations, including women’s organizations and platforms, opinion-makers and activists from different sectors, academia, private sector companies, media, development partners and other UN agencies. It commits itself to the Leaving No One Behind principle, by supporting targeted actions to remove the obstacles that marginalized and vulnerable groups of women face in accessing their rights and to promote them as agents of change.

UN Women Türkiye has functional teams under its portfolio and will be recruiting  1 Operations Support Intern, who will support Operations The Operations Team consists of Finance, Security, Administration, Procurement and Human Resources divisions.

The Operations Support Intern will support the Operations Team by performing a variety of tasks that will help improve the standard administrative processes, assisting the day-to-day functioning of the office and ensuring high quality and accuracy of work. 

Duties and Responsibilities

II. Functions

The Operations Support intern will report to the Operations Analyst in UN Women Turkey Office and will be expected to support in undertaking the tasksas follows:

1. Provide general administrative and logistical support to the Office in accordance with UN Women rules, regulations, policies, and strategies

• Support in arranging travel and hotel reservations, preparing travel authorizations, processing requests for visas, identity cards and other documents, collecting information for DSA, as required;
• Provide administrative support to conferences, workshops, retreats, activities and events.
• Contacts with visitors and staff, arrangement of appointments and meetings, acting as an interpreter when required and/or taking minutes.
• Collect information on shipments, customs clearance arrangements, prepare documents for UN Women shipments (received/sent);

2. Provide administrative support to the Operations team in human resources (HR), procurement and assets management

• Help monitor and maintain office stationery supplies including maintenance of stock list of stationery, distribution of stationery and keeping a log of distribution, as required;
• Help maintain records and archive on procurement cases, financial documents,  assets management and prepare required reports;
• Provide support to HR in terms of compilation and preparation of HR documentation
• Support in the administrative organization of payments
• Follow non-confidential tracking tables, draft reminders and announcements to staff

III.Learning Objectives

• UN Women SOPs and workflows in Procure to Paycyle
• Adherence to UN Women rules and regulations;
• Quality support to conferences and events;
• Quality organization of files and reports;
• Timely support to team.
• Acquire familiarity with the themes under UN Women’s mandate,
• Gain practical experience with regards to programme/project implementation,
• Improve drafting, reporting and analytical skills,
• Learn about the operational procedures of UN Women,
• Acquire team work skills in an international environment.

Competencies

IV. Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-values-and-competencies-framework-en.pdf?la=en&vs=637

Functional Competencies

• Excellent research, writing, and organizational skills;
• Ability to work with different actors, including through remote contact;
• Ability to multi-task and address competing priorities;
• Ability to produce high-quality deliverables in a timely manner;
• Ability to work effectively in independent and collaborative settings;
• Ability to take initiatives, ask questions, and contribute substantively;
• Strong computer skills, including Word, Excel, and Power Point.
• Ability to communicate orally and in writing (in English), in a clear and concise manner;
• Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards other.

Required Skills and Experience

V. Recruitment Qualifications

Education:

• University studies in one of the following disciplines: social sciences, public administration, gender studies, political science, international development, or other relevant subjects is required.
• Be enrolled in a graduate school programme (second university degree or equivalent, or higher); Be enrolled in the final academic year of a first university degree programme (minimum Bachelor's level or equivalent); Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation, or Be enrolled in a postgraduate professional traineeship program which is part of a degree programme and undertake the internship as part of the program requirements.

Language:

• Excellent communication skills (written and oral) in English is required;
• Working knowledge of another UN language is an advantage.
• Knowledge of Turkish language is an advantage.

Other Skills:

• Strong computer skills with the use of Microsoft Word, Excel, Power Point.
• Skills in using basic data analysis functions of Microsoft Excel to analyze quantitative data and to visualize data and findings.

Renumeration:

Interns who are not in receipt of financial support from other sources such as universities or other institutions will receive a stipend from UN Women to partially subsidize their basic living costs for the duration of the internship.

Application Information:

• All applicants must submit a CV, a Motivation Letter and  a completed and signed UN Women P.11 form,with their application.
• Due to the high volume of applications received, we can ONLY contact successful candidates.
• Successful candidate will be required to provide proof of enrollment in a valid health insurance plan at the duty station of the internship, proof of school enrollment or degree, a scanned copy of their passport/national ID and a copy of a valid visa (as applicable). 

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided?on the basis of?qualifications, competence, integrity and organizational need.? If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.? UN Women?has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.? All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)