Programme & Administrative Officer

Brazzaville

Organization: WHO - World Health Organization
Location: Brazzaville
Grade: Mid level - P-3, International Professional - Internationally recruited position
Occupational Groups:
- Operations and Administrations
- Project and Programme Management
Closing Date: Closed

OBJECTIVES OF THE PROGRAMME

The Management Office at Cluster level have been established in the organizational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an enterprise resource Planning (ERP) system.

DESCRIPTION OF DUTIES

Analyze and maintain financial and budgetary procedures to be used by the Cluster programmes in conformity with WHO Rules and Regulations; Analyze and monitor the effectiveness of the Cluster, budgetary and financial controls and procedures, and provide information and suggestions to ensure maximum delivery of approved work plans and full utilization of allocated funds within the limits of authority;Monitor the implementation of the Clusters' awards and work plans in cooperation with the technical units including quality assurance on GSM transactions for Compliance with WHO financial framework;Provide advice on financial policies and procedures applicable to the Cluster in conformity with WHO established procedures;Review and coordinate the technical biennial work plans of the cluster Units, including the human resources plans;Ensure implementation of the Clusters' HR plan,develop staffing strategies in cooperation with HRT, identify HR complex issuesand challenges and bring them to the attention of the HR Officer responsible for the Cluster; Ensure the incorporation of a well detailed annual procurement plan of goods and services, and monitor its implementation;Perform other related responsibilities as assigned, including replacing and backstopping for others as required.

REQUIRED QUALIFICATIONS

Education

Essential: First university degree in management, public finance or business administration or a related field.
Desirable: Postgraduate degree in management sciences.

Experience

Essential: Minimum five (5) years of relevant and progressively responsible administrative and managerial experience working with large teams in supervisory positions in public finance or in an international organization, three (3) years inclusive of which are in planning, monitoring and evaluationof health-related programmes.
Desirable: Experience in policy and strategy development.

Skills

Excellent analytical and writing skills; interpersonal skills; ability to prioritize competing demands; work planning; financial and budgetary principles and monitoring; policy development and implementation; demonstrated ability to write technical reports and to deliver oral presentations

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Ensuring the effective use of resources
Creating an empowering and motivating environment

Use of Language Skills

Essential: Expert knowledge of English or French.
Desirable: Intermediate knowledge of Portuguese.
The above language requirements are interchangeable.

REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 62,692 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 2852 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

ADDITIONAL INFORMATION

This vacancy notice may be used to fill other similar positions at the same grade level

Only candidates under serious consideration will be contacted.

A written test may be used as a form of screening.

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

Staff members in other duty stations are encouraged to apply.

For information on WHO's operations please visit: http://www.who.int.

WHO is committed to workforce diversity.

WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

WHO has a mobility policy which can be found at the following link: http://www.who.int/employment/en/. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.