Programme Assistant - Inter-Government Processes & Generation Equality (Open to Indian Nationals Only)

Background

UN Women is the UN Entity for Gender Equality and the Empowerment of Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the center of all its efforts.

UN Women’s India Country Office, based in New Delhi, India, works to accelerate the advancement of gender equality and the empowerment of women through the strengthening of strategic partnerships, technical and policy advisory services and advocacy with governmental, inter-governmental and civil society partners. In addition, UN Women India CO is charged with leading and coordinating the UN system’s work on gender equality, including through ensuring accountability for results.

Achieving gender equality and women’s empowerment is an essential element of the 2030 Agenda for Sustainable Development – the roadmap to a more equal, just, peaceful, and sustainable world.  UN Women is implementing a catalytic accelerator project for achieving women’s social, economic, and political equality and empowerment and the 2030 agenda. The overarching objective of the proposed project is: To accelerate progress on the 2030 agenda, especially SDG 5, by strengthening women’s leadership in the areas of economic, social, and political rights. The project is being implemented in India over three years. More specifically, the proposed outcome of the project are:

• Increased awareness and ownership of the global Generation Equality agenda, especially its constituted action coalitions related to economic justice and rights and gender based violence, are visible in (i) more formal and regular engagement between government, Civil Society Organisations, private sector, and media on these themes and (ii) establishment of state-level chapters/platforms for engagement; and Gender intentional policies and programs on skilling, and employees informed and scaled up by the government;
• Gender intentional policies and programs (especially related to safety, and mobility) informed and scaled up by the government, focused on two key policies (i) Smart and Safe cities, (ii) One Stop Centers for addressing violence against women;
• Strengthened institutional mechanisms for GRB resulting in an increase of gender in budgets, improved availability of data, and tracking of progress on gender equality initiatives across select ministries and all states/UTs; and
• G20 Summit prioritizes gender equality across tracks - Improved awareness and capacities across Indian decision makers on gender equality impacting the stronger implementation of gender-just laws.

Embedded within the project, and UN Women’s core work towards promoting women’s role in peace building, intergovernmental processes, UN interagency coordination, this position plays a central role to deliver on UN Women’s normative functions and strengthens linkages between normative work and operational activities. It contributes to the Entity’s support for the development and strengthening of a comprehensive set of global norms, policies and standards on gender equality and women’s empowerment that is dynamic, responds to new and emerging issues, challenges and opportunities and is applied through action by Governments and other stakeholders at all levels. The role also has special responsibility for the coordination of support to intergovernmental and expert bodies and across the UN system in India.

Under the overall guidance and direction of the Programme Specialist, the Programme Assistant exercises overall responsibility for supporting smooth management of the project, including implementation of the administrative unit work related to projects under Intergovernmental Processes and Generation Equality team. The Programme Assistant will work in close collaboration with the team as well as the operations team at UN WOMEN. 

Duties and Responsibilities

Provide administrative support to the Programme Unit:

• Undertake all logistical, administrative, and financial arrangements for organization for meetings, workshops, events, and missions;
• Support the team with email follow up with Implementing Partners;
• Regularly set up meetings with Implementing Partners and support in collating narrative an financial reports and supporting documents from partners;
• Work closely with selected CSOs grantees of the programme to ensure timely delivery of the agreed deliverables;
• Support in consolidating reports from partners;
• Provide administrative support in the preparation of programme work plans, budgets, procurements and proposals on programme implementation arrangements;
• Make travel arrangements for the Programme Team, including travel requisitions and claims;
• Create requisitions (EREQ) for procurements and process payments for consultants;
• Receive correspondence and articulate the response with counterparts;
• Support the registration of new contracts and vendors and ensure expenditures are aligned with budget lines;
• Assist in drafting annual reports and workplan of the programme and uploading of cleared reports to RMS;
• Maintain full compliance of administrative activities with UN Women rules, regulations, policies and procedures.

Provide administrative support to Resource Mobilization:

• Prepare cost-sharing and other agreements;
•  Support to compile and process information from donors, Regional and Country Office, and programme team, as inputs to various databases and documents.

Provide administrative support to the financial management of the Programme Unit:

• Support in budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
• Provide administrative support in monitoring budget preparation and the finances of programme/projects, including the finalization of FACE forms (financial management form);
• Review financial reports and assist them technically if need may arise;
• Prepare non-PO vouchers for development projects;
• Process payment for consultants;
• Maintain internal expenditures control system;
• Assist in the preparation and follow up of cost-recovery bills for the programmes.

Any other tasks assigned by the Supervisor.

Key Performance Indicators:

• Timely and accurate administrative and logistical support to events, workshops, and missions;
• Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
• Timely and accurate tracking of data for CO management and donor purposes;
• Quality maintenance of internal systems and files;
• Quality and timely support to programme team.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies:

• Knowledge of programme management;
• Ability to create, edit and present information in clear and presentable formats;
• Ability to manage data, documents, correspondence and reports information and workflow;
• Good financial and budgeting skills;
• Good IT skills.

Required Skills and Experience

Education:

• Minimum Bachelor’s degree in Business or Public Administration.
• Master’s Degree or equivalent in Social Sciences/Economics/Social Work /Gender Studies/Public Administration/Policy or related fields is an asset.

Experience:

• At least 3 to 5 years of progressively responsible experience in administration or programme management/support.
• Experience in working in a computer environment using multiple office software packages.
• Experience in supporting project coordination and team.

Language:

• Proficiency in English;
• Good command over Hindi in reading and writing.

Application Information:

Interested applicants should apply to this announcement through UNDP jobs site: jobs.undp.org

• All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://asiapacific.unwomen.org/en/about-us/jobs
• Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.
• Applications received after the close date will not be accepted.
• Only short-listed candidates will be contacted.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women’s empowerment.