Technical Officer (HR and Administration)

OBJECTIVES OF THE PROGRAMME

Unitaid is a multilateral partnership hosted by the World Health Organization. Unitaid is focused on making a unique and impactful contribution to the global response against HIV/AIDS, tuberculosis, and malaria in developing countries. It catalyses improvements for the larger response through forward-looking and time-limited investments that are designed to increase access to better, more effective and more affordable health products (i.e. preventatives, medicines and diagnostics). These investments typically target market-based interventions such as price reductions, improvements in quality and supply, and the introduction of innovative products more suitable for the populations in need.

DESCRIPTION OF DUTIES

Unitaid HR plan and Data Analysis

• Support HR Manager in formulation of HR plan in coordination with various teams at Unitaid and ensure implementation of the plan and strategy.
• Initiate actions in GSM as per the requirement pertaining to HR Plan such as supervisory lines etc.
• Analyse and develop various HR related reports and data for senior management as and when required such as functional reviews, audits, high level meetings.

Selection and Recruitment

• Manage selection and recruitment of fixed term and temporary staff including review of staffing needs, vacancy announcements, initial screening of candidates, conduct panel meetings, selection tests and interviews and preparation of documents/folders for panel meetings, related correspondence.
• Service and participate in the selection panels to provide support in the interpretation of the selection procedures and guidelines with a focus on WHO rules and regulations.
• Ensure surge and emergency recruitments, including temporary staff for Unitaid projects and activities are adequately facilitated.
• Facilitate and manage processes of hiring of Consultants and Interns as per the WHO Policies and procedures as well as internships.

Contract Management and Entitlements

• Contract management of Staff, Consultants and Interns in GSM including appointment, extensions, separations etc. suitably liaising with WHO HQ and Global Service Center.
• Provide briefings and clarifications on entitlements, clarifies issues, responds to queries; determine, advise and recommend entitlements on the basis of contractual status; review policies and procedures and recommends changes as required.
• Act as leave administrator of Unitaid staff to ensure compliance as required.
• Prepare regular HR Announcements and briefs to provide updates of policies and procedures.

Performance Management and Staff engagement/relations/others

• Support staff with performance management development system and provide required resources for enhancement.
• Training to staff for better understanding and clarity on PMDS.
• Develop induction program for new joiners and develop Standard Operating Procedures for various HR actions to streamline processes.
• Assist HR Manager handling interpersonal issues of staff and non-staff in accordance rules and regulations.
• Ensure staff engagement and well-being for enabling and respectful environment.
• Performs other duties as deemed necessary by Manager (HR).

REQUIRED QUALIFICATIONS

Education

Essential: University degree in Business Management or Social Sciences, Law or related field.
Desirable: Advanced university degree in Human Resources Management, Social Sciences or Business Administration, Law or another relevant field.

Experience

Essential: A minimum of two (2) years of professional experience in various facets of human resources management.
Desirable: At least five (5) years of experience in various facets of human resource management in UN and/or other international organizations.

Skills

• The incumbent should identify with the core values of the UNITAID/WHO.
• Good ability in interpreting human resources policies and procedures and their applications pertaining to all elements of human resources, analytical and negotiating skills.
• Demonstrated ability to work harmoniously in a team atmosphere.
• Practical knowledge of human resources and tools.
• Modern management skills (Planning and evaluation, etc.).
• Capacity to prepare terms of reference and to prepare and monitor and manage the implementation of contractual agreements.
• Capacity to convey information and options in a structured and credible way, ability to speak and write clearly.
• Proficiency in computer applications and ability to draft reports.
• Knowledge of WHO/UN agencies policies, procedures and practices will be an advantage.

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Moving forward in a changing environment
• Ensuring the effective use of resources

Use of Language Skills

Essential: Expert knowledge of English.
Desirable: Intermediate knowledge of French.

REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 49,254 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 2914 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level.

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• WHO has a mobility policy which can be found at the following link: http://www.who.int/employment/en/. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.

• Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.

• For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.

• As a WHO staff member assigned solely and exclusively to support this Partnership, selected staff will have no right of reassignment or transfer outside the Partnership either during or at the end of his/her appointment, including pursuant to WHO Staff Rule 1050. (This does not apply to WHO fixed-term staff members reassigned from a non-Partnership position.)

• UNITAID is a partnership hosted and administered by WHO, located outside WHO premises in Le Pommier, 1218 Le Grand-Saconnex.