Coordination Officer

OVERVIEW

Parent Sector : Field Office

Duty Station: Kingston

Classification of duty station: [[filter12]]

Standard Duration of Assignement : [[filter13]]

Job Family: Field Operations Coordination

Type of contract : Non Staff

Level : Level 5

Duration of contract : From 7 to 11 months

Recruitment open to : External candidates

Application Deadline (Midnight Paris Time) : 30-11-2022

 

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

 

OVERVIEW OF THE FUNCTIONS OF THE POST

Under the authority and direct supervision of the Director of the office the UNESCO Caribbean Office who also serves as UNESCO Representative to 20 countries and territories, the Coordination Officer provides support to Director of the Office in UN coordination, management support, monitoring and reporting, and external communication by carrying out the following duties. 

Long Description

1. Management Support: Assist the Director in the Office's strategic planning and provide overall management and coordination support of UNESCO. To this end:

Keep abreast of critical strategic initiatives as delegated, requested and identify prioritize issues in need of immediate attention, including global and regional initiatives, involving the direct participation of the Director, as well as on matters related to the implementation of the 2030 Agenda for Sustainable Development.

Provide support to the Director by timely preparing substantive materials, including background or briefing papers, speeches, and talking points as requested. Participate in meetings as required, report on outcomes, and following up on action points. Prepare draft correspondence for the signature of the Director. 

Provide event coordination for initiatives under the Director's leadership or participation, including by preparing concept notes, invitations, speaking guides, news articles, logistics, etc. Liaise with partners on such events including in the coordination. 

Coordinate senior programme staff meetings chaired by the Director, in terms of organizing the agenda, planning and follow up to meetings, drafting of meeting notes, as well the monitoring of action points, decisions, recommendations and deadlines, with regular updates on important issues. 

Introduce strategic programme planning and management tools towards office management, in particular coordinate the preparation of the Office Strategic Plan and relevant UNESCO Country Strategies (UCS).

Lead the development of programmatic office briefings for high-level missions and coordinate inputs with programme colleagues. Support the Director in knowledge management and file important documents on the internal knowledge management platform. 

Support intersectoral actions on meaningful youth engagement and participation with special focus on disability and gender.

 Maintain contact with National Commissions, organize meetings and update the country profiling for PAX.

Maintain the calendar of events.

Maintain the registry of partners.
 

 

Long Description

2. UN Coordination:  Follow activities of UNCTs and UN inter agency working groups in cluster countries and ensure that Director remains updated. To this end :

Follow UNCT meetings with or as observer on behalf of the Director when requested.

 Coordinate and keep an overview of UNESCO's participation in and contribution to various UN inter-agency thematic and programmatic working groups in cluster countries. 

Follow up on UNESCO's programmatic inputs to UN country strategic planning and monitoring, including to CCA, UNMSDCF, MAF, CIP processes in the 6 UNCTs in the Caribbean and with the DCO regional office as needed by coordinating programme staff inputs and following up with RC offices; 

Provide assistance in the preparation of inputs for UNCT meetings, and ensure proper record of decisions taken and their timely follow up on the internal knowledge management platform. 

Provide technical support to the to the Youth & Gender Focal Point for UN matters on youth and gender equality programming and accompany partnerships, monitoring and reporting.

Liaise and ensure coordination with RCO offices and other members of the UN Country Teams and implementing partners on office relevant matters, including in ad-hoc and annual reporting.  

Be the focal point for UNINFO
 

Long Description

3. Monitoring and Reporting: To this end :

Lead the development of the annual office achievements report, including coordinating inputs, language editing and finalizing for publication. 

Oversee and ensure the smooth flow of relevant information within the office and with colleagues at national, regional and HQ level, as well as with UNESCO national commissions, permanent delegations, and sister UN agencies.

Establish and maintain a monitoring table of the office activities.

Lead the development of the annual office achievements report, including coordinating inputs, language editing and finalizing for publication 

Oversee and ensure the smooth flow of relevant information within the office and with colleagues at national, regional and HQ level, as well as with UNESCO national commissions, permanent delegations, and sister UN agencies

Establish and maintain a monitoring table of the office activities
 

COMPETENCIES (Core / Managerial) Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) SKILLS/COMPETENCIES

Strong analytical skills and ability to think critically, strategically and innovatively

Proven ability to draft clearly and concisely in English

Excellent communication skills to interact effectively with external partners

Ability to maintain effective collegial relations in a multi-cultural setting and to work effectively and collaboratively in a team environment

 Excellent IT skills, including knowledge of MS software (Word, Excel etc.)

 Knowledge of communications principles in brand management and design

Highly organized with an ability to manage and prioritize multiple tasks and work within a cross-functional deadline-driven environment

Sound judgment and independent decision-making ability

Ability to proactively organize and manage own work

Good interpersonal skills, cultural and political sensitivity
 

- For detailed information, please consult the UNESCO Competency Framework. REQUIRED QUALIFICATIONS

EDUCATION 

Advanced university degree (Master degree or equivalent) in communications, political sciences, international relations, development studies, sociology, or other related disciplines

WORK EXPERIENCE 

3+ years of professional experience in coordination/ project management in a UN/International agency

LANGUAGE 

Excellent command of English
 

 

DESIRABLE QUALIFICATIONS

WORK EXPERIENCE    

Knowledge of UNESCO’s mandate and programs
Knowledge of the development agenda of Small Island Developing States, preferably the Caribbean. 

LANGUAGE

Other UN languages such as French and Spanish are an asset 

BENEFITS AND ENTITLEMENTS

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SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.