Business Analyst

Work Location

Montreal, Canada

Expected duration

3 Months

Duties and Responsibilities

THE ORGANIZATIONAL SETTING

The Finance Branch (FIN) is responsible for managing the financial resources of the Organization, applying the Financial Regulations and Rules and developing budgetary, accounting and financial policies and procedures.
Accounting Services Section (ASV) and Financial Services Section (FSV) are two sections under the Finance Branch. ASV encompasses four units: General Ledger and Reporting Unit which includes Treasury team, Accounts Payable, Accounts Receivable and Travel Claims Units. ASV is responsible for (i) development of accounting systems, including the formulation of accounting policies and procedures; (ii) maintenance of accounts for various funds; (iii) preparation of periodic and year-end financial statements for all accounts; (iv) calculation of scales of assessment on Member States and recording of payments and monitoring of status of assessments from Member States; and (v) processing supplier invoices and travel advances and claims. FSV is comprised of two units: Budget Unit which is responsible for budget development, controls, monitoring and reporting; and Payroll Unit which is in charge of managing a payroll system for all ICAO staff members including the calculation, verification and balancing of payroll earnings and deductions.
In line with the International Civil Aviation Organization (ICAO)’s Transformational Objective initiative, the Finance Branch is seeking a Business Analyst, whose main focus will be to document the policies, guidelines and procedures in FIN to achieve business outcomes. The Business Analyst consultant will be working under the direct supervision of Chief, Finance Branch, and will work very closely with the FSV and ASV Section Chiefs. The consultant is expected to apply professional principles, practices, and techniques to develop a manual and has the ability to synthesize and rationalize inputs from many sources. Effective communication and interpersonal skills are important in this internal consulting role.

MAJOR DUTIES AND RESPONSIBILITIES

Function 1 (incl. Expected Results)
Provides input to Finance Branch’s activities to identify, document and improve processes, achieving results such:
• Organize process review workshops to present results of the desk review, collect and compile feedback and documentation on the current end-to-end processes.
• Research best financial management and control practices as performed in other UN organizations or agencies.
• Compare the current ICAO financial processes to those of researched best practices and propose areas of improvement (both process and system-wise).
• Participate in the process improvement, including identification and communication with stakeholders and application of change management procedures.
• Document revised practices and formalize these into written Standard Operating Procedures, policies, change proposals and working papers.
• Consolidate latest available documentation into a procedures and policies document library, including publishing on the internal communication platforms.

Function 2 (incl. Expected Results)
Coordinates automation of finance-related processes, supporting available and future systems and tools, achieving results such:
• Prepare future state (to-be) flowcharts, critical requirements/needs, processes and workflows for implementation of a new Enterprise Resource Planning (ERP) system.
• Provide input to financial report definition, oversee development and perform testing.
• Collect and analyse information on the Internal Control Framework, policies, guidelines and procedures in the area of Financial Management processes and financial control, in close communication and collaboration with the project sponsor and stakeholders, with the focus on financial systems and tools.
• Support system and reporting improvement efforts by actively participating in related activities, providing substantive input and preparing working papers as required.
• Provide input into process automation of manual processes by creating forms, ensuring data validation and integration of available data and systems.
• Perform quality assurance and testing for automated processes.
• Prepare user training materials and perform user training if needed.

Function 3 (incl. Expected Results)
• Perform other activities or tasks as required to ensure the effective and efficient implementation of financial controls.

Qualifications/special skills

Education:

Bachelor’s degree in Business, finance, accounting, Information management, or related field of study or equivalent.

Professional Experience:


• A minimum of five (5) years’ of progressively responsible professional experience in accounting or related area, in a public sector or international organization
• Gathering, analyzing, and documenting business objectives, procedures, processes and functional requirements is required.
• Functional experience in Office applications (Word, Excel) is required.
• Superior verbal and written communication skills to articulate ideas and processes to various stakeholders is required.
• Interpersonal skills that enhance openness and trust among colleagues is required.
• Experience in the area of financial management is required.
• Experience in implementation of financial modules for an Enterprise Resource Planning (ERP) system is desirable.

Languages

Essential
Fluent reading, writing and speaking abilities in English.

Desirable
A working knowledge of any other language of the Organization (Arabic, Chinese, French, Russian, Spanish).

Additional Information

Consultants will be held to the highest ethical standards and are required to sign a Code of Conduct and an individual declaration of independence (or statement of confidentiality) upon acceptance of the assignment.

Band B for 3 months with a possibility of extension.

Please note that the monthly rate for Band B varies from CAD$ 5,097 to CAD$ 8,122 Monthly

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.