PCMS/PCKMD: Individual Contractor-Meeting Services Assistants

• Well planned and serviced events happening at the Centre;
• Production of accurate reports and documents;
• Clients well-attended to;
• Efficient and effective management of events

Addis Ababa

Six(6) months with a possibility of extension.

Under the general guidance of the Chief of Publications and Conference Management Section (PCMS), and the direct supervision of the Chief, Conference Management and Interpretation Unit (CMIU) in the Publications, Conference Management Section (PCMS), the Individual Contractor shall perform the following specific duties:
1. Support ARFSD and CoM22 activities
• Support ARFSD registration in Indico
• Support all other activities related to the successful execution of ARFSD
• Support in the data-cleansing of CoM22 invitees
• Dispatch correspondence to member states after recording in registry system
• Follow-up on correspondence and update confirmations daily
2. Support registration process of meeting participants:
• Format registration list received from clients and upload in iEvent or Indico when fully deployed
• Review badging details and forward to PASS & ID for issuance
• Support participants' registration process at the Delegates' Registration Building (DRB)
• Generate registration report after every event
3. Assist in the daily operations of the Planning and Servicing Unit as follows:
• Organizing tour of the Centre;
• Booking rooms, obtaining proforma invoices from caterers for events;
• Processing meetings through eMeets;
• Responding to Clients' queries;
• Servicing meetings;
• Producing relevant reports at the end of events;
4. Undertake any other assignment as required by the Chief, PCMS

Academic Qualifications: High school diploma or equivalent/first university degree in related field is an advantage
Experience: A minimum of five (5) years of experience in event organizing, logistics, with emphasis on activities interaction with counterparts, in working environment, and/or events, conferences, or meetings. The assignment calls for a good sense of integrity, professionalism, maturity, and balance.
Language: English and French are the working languages of the United Nations Secretariat. Fluency in written and spoken English or French, with good communication skills is required

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.