PCMS/PCKM: Individual Contractor-Meeting Services Assistants

• Well planned and serviced events at the Centre;
• Provision of excel quotations for clients
• Organization of meetings with clients and production of minutes of meetings
• Production of accurate reports and documents;
• Clients well-attended to;
• Efficient and effective management of events

Addis Ababa

six (6) months with possibility of extension.

Under the general guidance of the Chief of Publications and Conference Management Section (PCMS), and the direct supervision of the Chief, Conference Management and Interpretation Unit (CMIU) in the Publications and Conference Management Section (PCMS), the Individual Contractor shall perform the following specific duties:

1. Support CoM22activities

• Work closely with the Office of the Secretary of the Commission and the Protocol Unit to clean data of Ministers of Finance and
other invitees to CoM22
• Dispatch notifications and invitation letters received from OES
• Follow-up on invitations and compile list of confirmed participants

2. Support registration process of meeting participants:

• Format registration list received from clients and upload in iEvent system
• Review badging details and forward to PASS & ID for issuance
• Support participants’ registration process at the Delegates’ Registration Building (DRB)
• Generate registration report after every event

3. Assist in the daily operations of the Planning and Servicing Unit as follows:-

• Stand-in for Meeting planning and meeting servicing substantive staff during absences
• Generate various reports, upon requests, from iEvent and eMeets systems
• Organize and discuss events’ details with clients and produce meeting reports
• Provide quotations in excel formats to clients upon request
• Taking Unit meetings minutes
• Organizing tour of the Centre;
• Booking rooms, obtaining proforma invoices from caterers for events;
• Processing meetings through eMeets;
• Responding to Clients' queries;
• Servicing meetings;
• Producing relevant reports at the end of events;


4. Undertake any other assignment as required by the Chief, PCMS

Academic Qualifications: High school diploma or equivalent/first university degree in related field is an advantage.
Experience: A minimum of seven (7) years of experience in event organizing, logistics, with emphasis on activities interaction with counterparts, in working environment, and/or events, conferences, or meetings. The assignment calls for a good sense of integrity, professionalism, maturity, and balance.
Language: English and French are the working languages of the United Nations Secretariat. Fluency in written and spoken English or French, with good communication skills is required.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.