PCMS/PCKMD- Individual Contractor-Team Assistants

• Provide administrative support to the Section.
• Provide reliable servicing support to the Section.
• Prepares meeting rooms according to approved protocol.
• Communicate effectively with all team members.
• Attention to details.

Addis Ababa

Six(6) months with a possibility of extension.

Under the general guidance of the Chief of Publications, Conference Management Section (PCMS), and the direct supervision of the Chief, Conference Management and Interpretation Unit (CMIU) and Administrative Assistant in the Publications, Conference Management Section (PCMS), the Individual Contractors shall perform the following specific duties:

 Provide general office support services to help ensure the smooth functioning of the section;
 Provides secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc.
 Sorting, delivery and pick up of mails from various offices on the premises as needed;
 Receives instructions from Senior Meetings Services Assistants regarding set-up of each meeting room in advance;
 Follows approved seating protocol for podium, official delegations, observers and other participating entities in setting up nameplates in conference rooms;
 Provides water service to the podium of each meeting and to each interpretation booth as required.
 Support the celebration of six official languages day of the United Nations activities such as, follow ups action points, submit documents in DCPMS, booking of events in eMeets, sent request to ICTSS, Web & Communication team, combine the list of participants & presentation, and arrange videos & presentation
 Packaging-packing of materials received for dispatch; labeling, inserting materials in envelops;
 Maintains files (both paper and electronic (Unite Docs, HPE);
 Updates and maintains large distribution lists; assemble documents, reports and other materials for global dissemination, where possible using electronic formats; coordinates courier services.
 Assists in providing software and office equipment support.;
 Photocopies a variety of documents and other materials;
 Operates and maintains a variety of equipment in the performance of basic office function, e.g. photocopies, facsimile, printer, scanner, etc;
 Delivers urgent mail/messages; and
 Performs other duties as assigned;

Academic Qualifications: Completion of secondary school or its equivalent is required
Experience: A minimum of 4 years of experience in general office support or related area is desirable.
Language: Fluency in written and spoken English is required and working knowledge of the other language is an advantage

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.