PCMS/PCKMD:Individual Contractor-Finance Assistants

• Ability to manage and prioritize multiple assignments.
• Ability to work under pressure and adjust to a divers working environment.
• Ability to listen and take accurate notes based on verbal information.

Addis Ababa

Six (6) months with a possibility of extension

Under the general guidance of the Chief of Publications and Conference Management Section (PCMS), and the direct supervision of the Senior Finance and Budget Assistant in the Publications, Conference Management Section (PCMS), the Individual Contractors shall perform the following specific duties:

• Assist in cost recovery by creating sales orders and services orders
• Assist in expediting collection and of revenue from conference facilities/ services sales;
• Develop follow-up matrix and follow-up on uncollected payments (Account receivables);
• Process and follow-up payments to the vendors;
• Initiate and follow-up refunds to clients/ vendors;
• Providing various draft such as: memorandum, reports and submit them for further action;
• Maintain Chrono and up-load digital files related to invoices, payments and procurement actions;
• Assist in the creation of shopping carts and follow-up on procurements of the Section;
• Reconcile invoice issued against collection received;
• Deliver documents to other offices within ECA;
• Prepare payment request documents;
• Assist in the creation of Business Partner (BP) number;
• Send confirmation of catering;
• Assist in the smooth running of catering operations;
• Process bank registration for clients;
• Perform other duties (photocopy, scanning, printing etc) as assigned.

Academic Qualifications: High School Diploma or above in account, management or related fields
Experience: At least seven years of experience in accounting, finance and procurement related tasks.
Language: Fluent in written and spoken English, with good communication skills is essential.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.