Budget and Reporting Officer, MSD - Consultancy

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

The Management Services (MSD) division is committed to keeping WFP operations running smoothly and cost-efficiently, even in the toughest conditions, so the focus can remain on WFP's core mandate of serving our beneficiaries.

MSD has a broad service portfolio that enables WFP operations through management of travel services and pool of assets, provision of infrastructure and emergency response capacity through engineering services, light fleet management and humanitarian accommodation keeping our operations running smoothly and cost-efficiently, even in the toughest conditions, so the focus can remain on WFP's core mandate of serving our beneficiaries.

The Budget and Reporting Consultant will focus on budget review and reporting to ensure transparency and process efficiency. In addition, the Consultant is required to support MSD Director based on upcoming deadlines and requests.

ACCOUNTABILITIES/RESPONSIBILITIES:

Under the direct supervision of the MSD Director, the Consultant will have responsibilities as outlined below:

1. Operational planning, budgeting and funds management.

Budget Planning and Review

• Advise leadership in the preparation and development of project plan and budget to advocate for business results and outcomes as well as branch functional work plans in compliance with WFP policies, standards and strategy by establishing clear KPIs.
• Revamp of the Risk Register Catalogue in line with the new Corporate Risk Register and WFP’s Strategic Plan.
• Empower MSD project managers in budget management linking resources to results.
• Supervision and coordination of the Management plan preparation (BUSBE), and consolidation of Management Services branches requirement.
• Guidance and coordination of Division’s Annual Performance Planning and Risk Register process, including planning phase, mid-year and end-of-year review.

Budget Monitoring and Reporting

• Monitoring resource allocation and fund utilization; advising chiefs on resource allocation to maximize operational effectiveness, following standards and processes.
• Effectively manage, monitor, and track budget allocations/resources.
• Create and review project budget plans and monitor ongoing project performance against budget, ensuring adherence to guidelines and policies, and providing financial analysis and advice to optimize resources.
• Issue monthly reports on PSA budget, SRAC allocations, special accounts and trust funds programmed in WINGS.
• Review and administer outstanding commitments to reduce the amount of unspent balances to be returned to the donor.
• Provide comprehensive periodic reports on the budget status.

2. Front Office support

• Prepare briefings, talking points, presentations and proposals for internal and external meetings including EB meetings, Management retreats, Chiefs meetings.
• Support MSD Director with research, review and analysis of key documents and provide input to inform strategic and tactical decision making.
• Coordinate, quality check and collate information requests from different branches in the Management Service division.
• Review of key relevant documentation and notes.
• Surface and resolve issues as relevant.

3. Other responsibilities, as required.

DELIVERABLES AT THE END OF THE CONTRACT:

• Annual Performance Plan 2022
• Management Plan 2023
• Other specific deliverables to be determined during the period of the contract.

QUALIFICATIONS & EXPERIENCE REQUIRED:

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.